Office of the Chief Privacy Officer
The Office of the Chief Privacy Officer (OCPO) provides leadership, oversight, and coordination to ensure Departmental compliance with government initiatives regarding the acquisition, release and maintenance of information. In particular, OCPO oversees the administration of the following federal statutes at the Department of Education (ED):
- Freedom of Information Act (FOIA)
- Privacy Act
- Section 208 of the E-Government Act of 2002 (M-03-22)
- Federal Records Act
- Paperwork Reduction Act
- Family Educational Rights and Privacy Act (FERPA)
- The Protection of Pupil Rights Amendment (PPRA)
OCPO is responsible for providing policies, standards, and procedures that ensure ED complies with governmental information management requirements in the above areas. In addition, OCPO provides instruction to assure that customers are educated and supported in the performance of these efforts.
OCPO is headed by the Chief Privacy Officer who reports to the Assistant Secretary for Management.
Best Practices Division
The Privacy Best Practices Division (which includes the Department’s Privacy Technical Assistance Center) provides general and targeted technical assistance and recommendations to the education community on how best to protect students’ privacy above and beyond compliance with Federal requirements, and provides assistance to the Department on disclosure avoidance for publishing data.
The Privacy Safeguards Division raises employees’ awareness of privacy issues, demonstrates how employees can safeguard the personally identifiable information (PII) that ED utilizes, and fosters a culture of accountability for protecting PII within the Department.
The Family Policy Compliance Division, known as the Family Policy Compliance Office (FPCO) is responsible for administering two federal laws that provide parents and students with certain privacy rights: the Family Educational Rights and Privacy Act (FERPA) and the Protection of Pupil Rights Amendment (PPRA).
The FOIA Service Center is responsible for ensuring agency compliance with the Freedom of Information Act (FOIA).
The Information Collections Clearance Division is responsible for ensuring agency compliance with the Paperwork Reduction Act, information quality and forms management.
The Records and Document Management Division (RDMD) is responsible for safeguarding the creation, filing and disposing of records in the act of doing business for the federal government.