Ronald E. McNair Postbaccalaureate Achievement Program

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Annual Performance Report Letter to McNair Project Directors

February 7, 2018

Dear McNair Project Director:

It is time to prepare the Annual Performance Report (APR) for the Ronald E. McNair Postbaccalaureate (McNair) Program for program year 2016-17. The Web application you will use to submit your report will "go live" on March 1, 2018. The due date for submitting your APR is March 30, 2018.

Please find the data structure and instructions for the report, along with links to the secured APR Web site maintained by our contractor at 2016-17 McNair APR.

Who needs to be on your APR data file?

  • All participants on your 2015-16 APR data file, except those participants whose Graduating Cohort Year of Bachelor’s Degree (field 29) is prior to 2006-07;

  • All new participants who were served in the reporting period; and

  • All participants who earned a Bachelor’s degree in the 2016-17 academic year.

Are there any changes to the Web application for the 2016-17 reporting period?

No. However, since the 2016-17 APR data collection occurs later than the usual timing of a McNair APR data collection, we would like to remind you to provide information relevant for the 2016-17 program year. For example, for Field #22 (Participant Status), make certain that new, continuing and prior year participants are identified relative to the 2016-17 period.

Additionally, The Department is providing a more precise and updated Privacy Act statement found at the end of the APR form at Please familiarize yourself with this information.

Prior Experience (PE) Points Report

The 2016-17 reporting period is the fifth and last year of the 2012-17 McNair Grant Award Cycle. As such, PE points associated with the reporting period for this academic year will not be applied to any future grant competition. Grant Awardees for the 2017-2022 Grant Award Cycle will have PE points from the 2018-19, 2019-20, and 2020-21 reporting periods apply to the next grant competition. Importantly, since assessment of PE points depends on information that carries over from one reporting period to the next, it is critical that current year performance reports are completed accurately for PE to be properly calculated in later years.

While PE points for the 2016-17 reporting period are not applied to any future grant competitions, the information that is provided in the 2016-17 APR enables grantees to compare their performance against the standard performance objectives that are declared as part of the initial grant package. Immediately after submitting the APR, Grantees will receive a Standard Objectives Performance report with this comparison. This report will strongly resemble the Prior Experience Points report with the notable difference that values within this Standard Objectives Performance report will not be applied to future grant competitions.

The method used to calculate PE points is available at 2016-17 McNair APR.

Registration. To protect the security of the APR data, all projects must register for a user ID and password in order. Register by clicking on the "Register Here Each Year" link, enter your name, e-mail address, and select and answer two security questions. You are required to provide responses to these questions should you need to use the "Forgot Password" link to receive a new, temporary password.

Help Desk. If you encounter technical problems accessing the Web site or using the Web application, please contact the Help Desk at (703) 885-8008 or via e-mail at Please note that the Help Desk will try to contact grantees within two business days of receiving the telephone call or e-mail. The Help Desk will be available to respond to your questions on weekdays from March 1, 2018 through March 30, 2018. During peak times, it may take longer for you to receive a response; thus, I encourage you to prepare and submit your performance report as soon as you have collected the complete set of data.

Please remember that, within five business days after final submission of your completed online APR, you must scan and upload a signed copy of Section I of the report form that certifies that the information submitted electronically is readily verifiable and that the information reported is accurate and complete. Should you have any problems uploading Section I, please contact the Help Desk for assistance at (703) 885-8008.

If you need to revise your performance report data after you submit it, please contact the Help Desk for assistance. Please note that generally the Department will be able to accommodate revisions only until the due date for submitting your APR.

Thank you for the time and effort you devote to the performance reporting process and for your commitment to providing complete and accurate data for the McNair Program. Please retain source documents in a readily accessible form so that they can be verified during an on-site visit.


Katie E. Blanding, PhD
Graduate and Special Focus Programs Division


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Last Modified: 02/26/2018