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Vocational Rehabilitation State Grants

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Fiscal Resources

Grantees may find the following documents useful in providing guidance on fiscal matters related to the Basic VR program.

General Information
  • Due dates on SF-425s
    Previously, quarterly, semi-annual, and annual interim Federal financial reports (SF-425) were due within 45 days after the end of the reporting period. This was the result of an error that occurred when the Office of Management and Budget (OMB) published in its December 7, 2007 Federal Register Notice (72 FR 69236) that interim reports were due within 45 days of the interim reporting end dates instead of within 30 days as originally identified. Because of this error, grantees were permitted to exercise the 45 day period as published by OMB within the Federal Register. With the publication of the Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards (Uniform Guidance) on December 26, 2013, OMB corrected this error. In accordance with (2 CFR 200.328(b)(1)), interim Federal financial reports (SF-425) are due within 30 days after the end of the reporting period. The final report is still due within 90 days after the end of the period of performance.
  • Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: Technical Assistance for ED Grantees
    September 24, 2015
    The Uniform Guidance (2 C.F.R. § 200) streamlines and consolidates government requirements for receiving and using federal awards so as to reduce administrative burden and improve outcomes. It was published in the Federal Register (79 Fed. Reg. 75871) on December 19, 2014, and became effective for new and continuation awards issued on or after December 26, 2014. Please note the new regulations do not affect grant funds awarded prior to December 26, 2014, unless funds made available under those grants are carried forward into a new federal fiscal year or a continuation grant.
  • Accessing and Initiating Changes to Formula Grant Award Notifications
    February 19, 2014
    This document describes the process to be used to request changes to the GAN (Grant Award Notification) such as address; however this process may be used only when the rights and obligations of the grantee are not affected. Also, please note that this process does not apply to the State Grant for Assistive Technology program.
    “Accessing and Initiating Changes to Formula Grant Award Notifications” (PDF, 232KB)
  • ED Memoranda & Guidance for Grantees
    "OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards"

    On December 26, 2013, the Office of Management and Budget (OMB) published new guidance for Federal award programs, OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Guidance). The Guidance supersedes and streamlines requirements from OMB Circulars A-21, A-87, A-110, A-122, A-89, A-102 and A-133 and the guidance in Circular A-50 on Single Audit Act follow-up. It is a key component of a larger federal effort to more effectively focus federal grant resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars.
    See the links at ED Memoranda & Guidance for Grantees.
  • Email Updates
    RSA uses the Department of Education's email subscription service to provide updated information about fiscal resources.

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Frequently Asked Fiscal Questions

Federal Financial Reports (SF-425)


SMPID Formula Grant Programs – Minimum Award Calculations
CFDA#TitleProgramState Min.Territory- FAS Min.Legal Citation
H126AIBasic VR - State Grants$3,000,000 or 1/3 of 1% of appropriated amount, whichever is greaterNoneRehabilitation Act – Subsection 110(a)(3)
H161AIClient Assistance Program$50,000
After appropriations exceed $7.5 million, States receive $100,000
After appropriations exceed $7.5 million, outlying areas receive $45,000
Rehabilitation Act Section 112(e)
H177BVIIIndependent Living for Older Individuals Who Are Blind – State Grants$225,000 or 1/3 of 1% of amount appropriated, whichever is greater$40,000Rehabilitation Act Section 752(j)
H187AVI-BSupported Employment – State Grants$300,000 or 1/3 of 1% of appropriated amount, whichever is greater1/8 of 1% (0.00125) of appropriated amountRehabilitation Act – Subsection 622(a)
H240AVProtection and Advocacy for Individual Rights$100,000 or 1/3 of 1% of appropriated amount, whichever is greater$50,000Rehabilitation Act-- section 509((c)(3)

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State Vocational Rehabilitation Services Reallotment Data FFY 2018
State NameAgency TypeGrantee NamePR Award IdRelinquishedRequestedApproved
AlaskaCombinedAlaska Dept of Labor and Workforce Development - Division of Vocational RehabH126A180001$0$1,500,000$670,406
ArizonaCombinedArizona Rehabilitation Services AdministrationH126A180002$0$20,000,000$8,021,810
ArkansasGeneralArkansas Rehabilitation ServicesH126A180003$0$6,503,801$3,276,216
ArkansasBlindArkansas Division of Services for the BlindH126A180004$0$1,956,142$985,384
CaliforniaCombinedCalifornia Department of RehabilitationH126A180005$0$12,000,000$12,000,000
ConnecticutGeneralBureau of Rehabilitation ServicesH126A180007$0$10,000,000$2,157,154
ConnecticutBlindServices for the Blind, Vocational Rehabilitation ProgramH126A180008$0$2,000,000$431,430
DelawareGeneralDelaware Division of Vocational RehabilitationH126A180009$0$3,250,000$922,647
DelawareBlindDelaware Division for the Visually Impaired - DHHS CampusH126A180010$0$250,000$70,972
District of ColumbiaCombinedRehabilitation Services Administration, DC Dept. on Disability ServicesH126A180011$0$3,000,000$1,606,243
HawaiiCombinedHawaii Division of Vocational RehabilitationH126A180015$0$885,569$885,569
IdahoGeneralIdaho Division of Vocational RehabilitationH126A180016$0$0
IdahoBlindIdaho Commission for the Blind and Visually ImpairedH126A180017$0$0
IllinoisCombinedIllinois Division of Rehabilitation ServicesH126A180018$0$0
IndianaCombinedIndiana Bureau of Rehabilitation ServicesH126A180019$8,000,000$0
IowaGeneralIowa Vocational Rehabilitation ServicesH126A180020$0$0
IowaBlindIowa Department for the BlindH126A180021$0$0
KansasCombinedKansas Department for Children and FamiliesH126A180022$0$0
KentuckyGeneralOffice of Vocational RehabilitationH126A180023$5,000,000$0
KentuckyBlindKentucky Office for the BlindH126A180024$0$0
LouisianaCombinedLouisiana Rehabilitation ServicesH126A180025$20,355,370$0
MaineGeneralMaine Division of Vocational RehabilitationH126A180026$0$150,000$150,000
MarylandCombinedMaryland Division of Rehabilitation ServicesH126A180027$0$0
MassachusettsGeneralMassachusetts Rehabilitation CommissionH126A180028$0$10,000,000$4,247,920
MassachusettsBlindMassachusetts Commission for the BlindH126A180029$0$2,500,000$1,061,979
MichiganBlindBureau of Services for Blind PersonsH126A180031$0$1,768,880$1,768,880
MinnesotaGeneralMinnesota Vocational Rehabilitation ServicesH126A180032$0$1,650,000$1,650,000
MinnesotaBlindMinnesota State Services for the BlindH126A180033$0$0
MississippiCombinedMississippi Department of Rehabilitation ServicesH126A180034$0$0
MissouriGeneralMissouri Vocational RehabilitationH126A180036$0$0
MissouriBlindMissouri Rehabilitation Services for the BlindH126A180037$0$0
MontanaCombinedMontana Disability Employment and Transitions DivisionH126A180038$0$0
NebraskaGeneralNebraska Division of Vocational RehabilitationH126A180039$0$3,694,836$1,604,462
NebraskaBlindNebraska Commission for the Blind and Visually ImpairedH126A180040$0$926,151$402,175
NevadaCombinedNevada Rehabilitation DivisionH126A180041$7,500,000$0
New HampshireCombinedNew Hampshire Division of Career Technology and Adult LearningH126A180042$0$2,000,000$1,273,720
New JerseyGeneralNew Jersey Division of Vocational Rehabilitation ServicesH126A180043$0$0
New JerseyBlindNew Jersey Commission for the Blind and Visually ImpairedH126A180044$0$2,000,000$2,000,000
New MexicoGeneralNew Mexico Division of Vocational RehabilitationH126A180045$0$0
New MexicoBlindNew Mexico Commission for the BlindH126A180046$0$0
New YorkGeneralNew York Office of Adult Career and Continuing Education ServicesH126A180047$0$30,000,000$12,322,223
New YorkBlindNew York Commission for the Blind and Visually HandicappedH126A180048$0$10,000,000$4,107,407
North CarolinaGeneralNorth Carolina Division of Vocational Rehabilitation ServicesH126A180049$0$0
North CarolinaBlindNorth Carolina Division of Services for the BlindH126A180050$0$0
North DakotaCombinedNorth Dakota Division of Vocational RehabilitationH126A180051$0$0
OhioCombinedOpportunities for Ohioans with DisabilitiesH126A180052$31,162,531$0
OklahomaCombinedOklahoma Department of Rehabilitation ServicesH126A180053$0$607,235$607,235
OregonGeneralOregon Office of Vocational Rehabilitation ServicesH126A180054$0$9,000,000$4,446,741
OregonBlindOregon Commission for the BlindH126A180055$0$1,551,192$766,416
PennsylvaniaCombinedPennsylvania Office of Vocational RehabilitationH126A180056$0$50,000,000$15,886,732
Rhode IslandCombinedRhode Island Office of Rehabilitation ServicesH126A180058$0$5,000,000$1,150,157
South CarolinaGeneralSouth Carolina Vocational Rehabilitation DepartmentH126A180060$0$7,500,000$6,757,897
South CarolinaBlindSouth Carolina Commission for the BlindH126A180061$0$0
South DakotaGeneralSouth Dakota Division of Rehabilitation ServicesH126A180062$0$100,000$100,000
TennesseeCombinedTennessee Division of Rehabilitation ServicesH126A180063$17,000,000$0
VermontGeneralVermont Vocational Rehabilitation DivisionH126A180067$0$5,600,000$632,744
VermontBlindVermont Division for the Blind and Visually ImpairedH126A180068$0$750,000$84,742
VirginiaGeneralVirginia Department for Aging and Rehabilitative ServicesH126A180069$0$6,380,854$6,380,854
VirginiaBlindVirginia Department for the Blind and Vision ImpairedH126A180070$0$1,000,000$1,000,000
WashingtonGeneralWashington State Division of Vocational RehabilitationH126A180071$0$4,000,000$4,000,000
WashingtonBlindWashington Department of Services for the BlindH126A180072$0$2,000,000$2,000,000
WisconsinCombinedWisconsin Division of Vocational RehabilitationH126A180074$0$4,123,802$4,123,802
WyomingCombinedWyoming Division of Vocational RehabilitationH126A180075$0$0
American SamoaCombinedAmerican Samoa Office of Vocational RehabilitationH126A180076$0$0
GuamCombinedGuam Division of Vocational RehabilitationH126A180077$897,500$0
Northern MarianasCombinedNorthern Marianas Office of Vocational RehabilitationH126A180078$0$0
Puerto RicoCombinedPuerto Rico Vocational Rehabilitation AdministrationH126A180080$0$0
Virgin IslandsCombinedVirgin Islands Division for Disabilities and Rehabilitation ServicesH126A180081$0$0
AlabamaCombinedAlabama Department of Rehabilitation ServicesH126A180082$0$4,041,354$4,041,354
South DakotaBlindSouth Dakota Division of Services to the Blind and Visually ImpairedH126A180084$0$0
MaineBlindMaine Division for the Blind and Visually ImpairedH126A180085$0$300,000$300,000
FloridaGeneralFlorida Division of Vocational RehabilitationH126A180086$0$0
FloridaBlindFlorida Division of Blind ServicesH126A180087$0$0
GeorgiaCombinedGeorgia Vocational Rehabilitation AgencyH126A180089$14,105,659$0
MichiganGeneralMichigan Rehabilitation ServicesH126A180090$0$0
ColoradoCombinedColorado Department of Labor and EmploymentH126A180091$0$0
TexasCombinedTexas Workforce CommissionH126A180092$5,808,501$0
UtahCombinedUtah State Office of RehabilitationH126A180094$0$0
West VirginiaCombinedWest Virginia Division of Rehabilitation ServicesH126A180095$0$11,500,000$2,925,333

This process ensures that:

  1. No State receives more in reallotment than their requested amount.
  2. States with current year MOE penalties have the MOE penalty amount deducted from the available pool of reallotment funds before determining the amount of additional VR funds awarded to the State so that a State cannot share in in the receipt of its own penalized funds.

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Last Modified: 09/11/2018