Performance Plans and Reports
In December 2010, the Office of Migrant Education initiated a collaborative process, in order to develop a focused set of new Migrant Education Program GPRAs that align closely with the program goal. The office consulted with the Data Quality Initiative, the Migrant Education Program Coordination Workgroup, the Interstate Migrant Education Council, and the National Association of State Directors of Migrant Education during this collaborative process, which concluded with four Migrant Education Program GPRAs in December 2012.
The Migrant Education Program (MEP) GPRAs for 2013 are:
1. The percentage of MEP students that scored at or above proficient on their state’s annual Reading/Language Arts assessments in grades 3-8,
2. The percentage of MEP students that scored at or above proficient on their state’s annual Mathematics assessments in grades 3-8,
3. The percentage of MEP students who were enrolled in grades 7-12, and graduated or were promoted to the next grade level, and
4. The percentage of MEP students who entered 11th grade that had received full credit for Algebra I.
Grantee Performance Reports
Annual Consolidated State Performance Report Form - The performance reports required by a number of formula grant programs have now been combined into a single reporting form. The performance report is submitted on an annual basis, with most reporting information due in early December. The MEP participation information submitted by State educational agencies (SEAs) is summarized in the MEP State Title I Migrant Participation Information report.
Description of Monitoring - A monitoring review is an examination of a State's administration and implementation of a Federal education grant, contract, or cooperative agreement administered by the U.S. Department of Education (ED). ED monitors programs under the general administrative authority of the ED Organization Act. Section 80.40 of EDGAR also permits ED to make site visits as warranted by program needs.
OME's monitoring activities are designed to examine the implementation of the federal Migrant Education Program (MEP). Monitoring visits address:
- general context within which the program operates,
- overall organizational structure and design of the program,
- results achieved by the program,
- basic program operations (especially compliance with program requirements), and
- resolution of prior findings from audits or program monitoring.
These are the monitoring instruments that OME uses when monitoring State and Local MEP Programs:
Description of Audits - At the federal level, both ED's Office of Inspector General (OIG) and the Government Accounting Office (GAO) are authorized to conduct audits on usage of program funds. The OIG conducts three types of audits: 1) external audits of grantee or contractor operations; 2) internal audits of ED administration and management; and 3) national audits of issues or problem areas having national significance and requiring corrective action at the federal level.
At the State and local levels, the Single Audit Act of 1984 established requirements for audits of States, local governments, and Indian tribal governments that administer Federal financial assistance programs. This statutory audit requirement was later extended to non-profit organizations, including Institutions of Higher Education.
The determination of when an audit is required is based on the dollar value of total federal awards received during the fiscal year under audit. Currently, according to federal law (Title 31 U.S.C. Chapter 75), any non-Federal program that expends $500,000 or more in total federal awards during a single fiscal year is required to be audited in accordance with Office of Management and Budget (OMB) Circular A-133 (Revised June 26, 2007; the dollar value is $300,000 for programs that ended on or prior to December 31, 2003). This Circular applies to audits of States, local governments, and non-profit organizations.
Federal Audit Single Audit Clearinghouse - All completed audit packages for audits conducted in accordance with the Office of Management and Budget (OMB) Circular A-133 must be submitted to the Federal Audit Clearinghouse. The primary purposes of the Clearinghouse are:
- To disseminate audit information to the public and federal agencies.
- To support OMB oversight and assessment of federal award audit requirements.
- To assist federal cognizant and oversight agencies in obtaining OMB Circular A-133 data and reporting packages.
- To help auditors and auditees minimize the reporting burden of complying with Circular A-133 audit requirements.
OESE Audit Compliance Supplement - The Compliance Supplement (updated March 2008) lays out key requirements for many Federal programs, including the Title I Migrant Education Program. The Supplement outlines each program's objectives, procedures, and key compliance requirements as well as audit objectives and suggested audit procedures for determining compliance with these requirements.
Office of Inspector General (OIG) Workplan - The OIG produces an annual work plan to guide the allocation of resources during that fiscal year, including audits that may be of interest to the migrant education community. The plan provides a good guide to the OIG's strategic work related to the improvement and integrity of major education programs. Visit the home page of the Office of Inspector General for more information.