U.S. Department of Education: Promoting Educational Excellence for all Americans

EDFacts (formerly Education Data Exchange Network [EDEN])

Exhibit 300: Capital Asset Plan and Business Case Summary
Part I: Summary Information And Justification

Section A: Overview

  1. Date of submission: Sep 8, 2008
  2. Agency: 018
  3. Bureau: 18
  4. Name of this Capital Asset: EDFacts (formerly Education Data Exchange Network [EDEN])
  5. Unique Project (Investment) Identifier: 018-18-01-05-01-1010-00
  6. What kind of investment will this be in FY2010? Operations and Maintenance
  7. What was the first budget year this investment was submitted to OMB? FY2002
  8. Provide a brief summary and justification for this investment, including a brief description of how this closes in part or in whole an identified agency performance gap: EDFacts is an Internet-based information management system for K-12 education performance data. EDFacts centralizes this data with other Department data assets, such as financial grant information, to support improved analysis and data use. This initiative targets improved state data capabilities by providing resources and technical assistance; reduces data collection burden on states and districts; and streamlines data practices at the federal, state, and local levels. EDFacts supports the Elementary and Secondary Education Act, as amended by No Child Left Behind Act of 2001. Before EDFacts, K-12 data was collected by multiple, paper-based collections. Data was redundant, conflicting, incomplete, and untimely. Because K-12 education reporting was often behind current facts by months or years, it was difficult to link performance results with decisions. EDFacts is a key enabler of Departmental goals. The Strategic Plan states: The Department has developed annual, long-term, and efficiency measures for nearly all programs, but valid and reliable data are not available for many of these measures. The new EDFacts data tool will make data reporting and analysis more efficient by providing a central source for K12 education and performance data reported to the Department by state educational agencies and other grantees. EDFacts includes data collection, reporting, and process improvement systems. EDFacts reporting provides ad hoc and standard reports. Transfer of the Department's data warehouse to the EDFacts baseline in FY 2008 supports extended ad hoc reporting and the Departments target enterprise architecture. The EDFacts web-based business process management tool supports our ongoing efforts to improve both collection and reporting processes used by states and the Department. In 2006, we submitted to OMB information on which paperwork collections were then covered by EDFacts. In addition, regulations published last year require submission of K-12 data by November 2007 unless an extension is granted. School year 07-08 will be the most complete, timely K-12 data the Department has ever received. Name changes: With the 2005 DME baseline, PBDMI was renamed EDEN. The Secretary later changed the name to EDFacts.
  9. Did the Agency's Executive/Investment Committee approve this request? yes
    1. If "yes," what was the date of this approval? Sep 4, 2008
  10. Did the Project Manager review this Exhibit? yes
  11. Contact information of Program/Project Manager?
    1. What is the current FAC-P/PM (for civilian agencies) or DAWIA (for defense agencies) certification level of the program/project manager? Senior/Expert/DAWIA-Level 3
  1. Has the agency developed and/or promoted cost effective, energy efficient and environmentally sustainable techniques or practices for this project. no
    1. Will this investment include electronic assets (including computers)? no
    2. Is this investment for new construction or major retrofit of a Federal building or facility? (answer applicable to non-IT assets only) no
      1. If "yes," is an ESPC or UESC being used to help fund this investment? [Not answered]
      2. If "yes," will this investment meet sustainable design principles? [Not answered]
      3. If "yes," is it designed to be 30% more energy efficient than relevant code? [Not answered]
  2. Does this investment directly support one of the PMA initiatives? yes
    Expanded E-Government
    Budget Performance Integration
    1. Briefly and specifically describe for each selected how this asset directly supports the identified initiative(s)? President's 2003 E-Gov Strategy calls EDFacts (PBDMI) a notable e-Gov program: Education is using IT to transform how state student academic performance information is collected and managed...[and] streamline data collection processes to eliminate redundant, burdensome reporting." EDFacts integrates K-12 performance data and financial data to improve program reporting and analysis. We involve states, Council of Chief State School Officers, and Schools Interoperability Framework Association.
  3. Does this investment support a program assessed using the Program Assessment Rating Tool (PART)? (For more information about the PART, visit www.whitehouse.gov/omb/part.) yes
    1. If "yes," does this investment address a weakness found during a PART review? yes
    2. If "yes," what is the name of the PARTed program? 10003320 - Title I Grants to Local Educational Agencies
    3. If "yes," what rating did the PART receive? Moderately Effective
  4. Is this investment for information technology? yes

For information technology investments only:

  1. What is the level of the IT Project? (per CIO Council PM Guidance) Level 2
  2. In addition to the answer in 11(a), what project management qualifications does the Project Manager have? (per CIO Council PM Guidance) (1) Project manager has been validated as qualified for this investment
  3. Is this investment or any project(s) within this investment identified as "high risk" on the Q4-FY 2008 agency high risk report (per OMB Memorandum M-05-23)? no
  4. Is this a financial management system? no
    1. If "yes," does this investment address a FFMIA compliance area? [Not answered]
      1. If "yes," which compliance area: [Not answered]
      2. If "no," what does it address? [Not answered]
    2. If "yes," please identify the system name(s) and system acronym(s) as reported in the most recent financial systems inventory update required by Circular A-11 section 52 [Not answered]
  5. What is the percentage breakout for the total FY2010 funding request for the following?
Hardware 0
Software 0
Services 100
Other 0
  1. If this project produces information dissemination products for the public, are these products published to the Internet in conformance with OMB Memorandum 05-04 and included in your agency inventory, schedules and priorities? yes
  2. Contact information of individual responsible for privacy related questions:
   
   
   
   
  1. Are the records produced by this investment appropriately scheduled with the National Archives and Records Administration's approval? yes
  2. Does this investment directly support one of the GAO High Risk Areas? no

Section B: Summary of Spending

  1.  

Table 1: SUMMARY OF SPENDING FOR PROJECT PHASES
(REPORTED IN MILLIONS)
(Estimates for BY+1 and beyond are for planning purposes only and do not represent budget decisions)
  PY-1 and earlier PY 2008 CY 2009 BY 2010 BY+1 2011 BY+2 2012 BY+3 2013 BY+4 and beyond Total
Planning: 12.77 0 0 0          
Acquisition: 25.4 0.04 0 0          
Subtotal Planning amp; Acquisition: 38.17 0.04 0 0          
Operations & Maintenance: 21.78 8.63 9.575 9.575          
TOTAL: 59.95 8.67 9.575 9.575          

Government FTE Costs should not be included in the amounts provided above.
Government FTE Costs 5.63 1.63 1.68 1.73          
Number of FTE represented by Costs: 51 14 14 14          
  1. Will this project require the agency to hire additional FTE's? no
    1. If "yes", How many and in what year? [Not answered]
  2. If the summary of spending has changed from the FY2009 President's budget request, briefly explain those changes: EDFacts is entering steady state in FY 2009. Also, previously we paid for only the Departments data warehouse portion that EDFacts used. In FY 2008, however, the entire data warehouse was transferred to EDFacts. As a result, FY 2008 funds for acquisition and planning were redirected to Operations and Maintenance. The EDUCATE contract now handles all hardware and operating software.

Section D: Performance Information

Performance Information Table
Fiscal Year Strategic Goal(s) Supported Measurement Area Measurement Grouping Measurement Indicator Baseline Target Actual Results
2006 Manage information technology resources, using e-gov, to improve services for our customers and partners. (Strategic Plan 2002-07) Customer Results Response Time Average speed to answer inbound calls from SEA partners during hours of operation. (Data is collected daily and reported weekly.) As of October 31, 2005, the average speed to answer incoming calls was 4 seconds. 4 seconds or better As of 10/20/2006, 4 seconds
2006 Manage information technology resources, using e-gov, to improve services for our customers and partners. (Strategic Plan 2002-07) Processes and Activities Knowledge Management EDEN Knowledge Management compliance with ED's policies, directives, and federal acts and statutes that govern records management, determined quarterly. Baseline established for period 10/1/05 to 3/31/2006: 93.5% 100% compliant Oct 05 - 96.6%; April 30, 2006: 93.5%
2006 Manage information technology resources, using e-gov, to improve services for our customers and partners. (Strategic Plan 2002-07) Customer Results Customer Satisfaction Average score on annual partner satisfaction survey. Satisfied Annual average score of very satisfied or better Feb. 2007: Average score is better than very satisfied
2006 Manage information technology resources, using e-gov, to improve services for our customers and partners. (Strategic Plan 2002-07) Mission and Business Results Lifecycle/Change Management EDEN compliance with ED enterprise architecture. 100% compliant 100% compliant As of October 2006, 100%
2006 Manage information technology resources, using e-gov, to improve services for our customers and partners. (Strategic Plan 2002-07) Technology Data Standardization or Tagging Percent states submitting only through EDEN by collection. (Collection due dates and certification are determined by Program Offices.) Zero states submitted only through EDEN for all collections (October 2005). 100% for all collections by 11/1/2007, excluding 2-year extension exceptions approved by the Secretary. 10/06 CRDC 100%; July 2006: 1810-0614: 100%; 1820-0517: 46.2%; 1820-0043:46.2%; 1820-0521: 12.6%
2006 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Mission and Business Results Information Management Aggregate state capability for submissions by school year (SY) [Report # LEAD006] SY 2003-04: 69% 5% over prior SY SY 2005-06, 85%; SY 2004-05, 73%
2006 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Mission and Business Results Information Management Aggregate state capability for submissions by school year (SY) [Report ID#LEAD006] SY 2003-04: 69% 5% over prior SY SY 05-06: 83%SY 04-05: 73%
2007 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Customer Results Customer Satisfaction Average score on year-end annual partner satisfaction survey. Better than very satisfied score of FY 2006 Maintain or improve on score of better than very satisfied Overall, rated Extremely Satisfied or Very Satisfied in 63.3 percent of the questions; SEAs - Extremely Satisfied and Very Satisfied or 91.7 percent support for the PSC and their work with the states; EIMAC/CCSSO - over 57 percent are satisfied.
2007 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Customer Results Response Time Average speed to answer inbound calls from SEA partners during hours of operation. (Data is collected daily and reported at the end of each week.) As of October 20, 2006, 4 seconds. Maintain 4 seconds or better 8/10/2007: 4 seconds
2007 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Processes and Activities Knowledge Management EDEN Knowledge Management compliance with ED's policies, directives, and federal acts and statutes that govern records management. Baseline established for 10/1/2005 to 3/31/2006: 93.5% 100% compliant. Due to contract change, data will be available April and September April 2007: 96%
2007 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Technology Data Standardization or Tagging Percent states submitting only through EDEN by collection. (Collection due dates and certification are determined by Program Offices.) 10/06 CRDC 100%; July 2006: 1810-0614: 100%; 1820-0517: 46.2%; 1820-0043:46.2%; 1820-0521: 12.6% 100% for all collections by 11/1/2007, excluding 2 year extension exceptions approved by the Secretary. As of July 07: 1820-0043, 65.4%; 1820-0517, 61.5%; 1820-0521, 63.5%. EASIE collection 100%. Title III Biennial Report 100%. CCD 100%
2007 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Mission and Business Results Information Management Aggregate state capability for submissions by school year (SY) [LEAD006] In FY 2006, capabilities were: SY 03-04: 67%; SY 04-05: 73%; SY 05-06: 83% 3% over prior SY As of 8/21/2007: SY 06-07: 92%
2007 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Mission and Business Results Lifecycle/Change Management EDEN compliance with ED enterprise architecture. In FY 2006, 100% compliant 100% compliant As of Feb 2007, the system is 100% compliant with the EA
2008 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Technology Efficiency Percentage of critical trouble tickets closed or with an action plan to fix in three days. 95% were closed or had an action plan within 3 days for FY 2007 Maintain or improve upon FY 2007 baseline of 95% In August 2008, there were no trouble tickets. In the prior period, 100% were closed or had an action plan within 3 days.
2008 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Customer Results Response Time Average speed to answer inbound calls from State partners during hours of operation. July 2007, 5 seconds within queue. 20 seconds to answer the phone (Target was changed starting with Q1 FY 08 report--see risk #45, which this mitigates) As of August 1, 2008, 4 seconds to answer a call.
2008 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Processes and Activities Innovation and Improvement Reduction in State Education Agency data transmission problems [LEAD003] The average for fiscal year 2007 is 43.57% success rate in transmissions for all states. Improvement of 5% annual average success rate over prior fiscal year. The running average (October 1, 2007 through August 5, 2008) is 60.32% success rate. We also compare (graphically) monthly transmissions by year. Since 2006, transmissions are occurring earlier each year and total transmissions are droping.
2008 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Mission and Business Results Information Management EDFacts reports response time from a cross-section of reports. 19 seconds as of August 2007 Not to exceed 30 seconds average response time across reports. For August 2008, 25.4 seconds response time.
2009 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Customer Results Response Time Average speed to answer inbound calls from State partners during hours of operation. To be determined based on prior year results. 20 seconds to answer the phone Metrics are collected weekly and reported monthly by the 15th.
2009 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Mission and Business Results Information Management EDFacts reports response time from a cross-section of reports. To be determined based on prior year results. Maintain or improve upon prior year's results. Results to be reported by the 15th of each month.
2009 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Processes and Activities Innovation and Improvement Reduction in State Education Agency data transmission problems [LEAD003] To be determined in October 2008 for the prior year. Maintain or improve upon last year's results. Results reported monthly through the end of the prior month. (Report LEAD003 is available online with user selected time period that can run through the current day and time.)
2009 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Technology Efficiency Percentage of critical trouble tickets closed or with an action plan to fix in three days. To be determined based on prior year results. Maintain or improve upon last year's results. Metrics are collected monthly and reported monthly by the 15th
2010 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Processes and Activities Innovation and Improvement Reduction in State Education Agency data transmission problems [LEAD003] To be determined based on prior year results. Maintain or improve upon last year's results. Results reported monthly through the end of the prior month. (Report LEAD003 is available online with user selected time period that can run through the current day and time.)
2010 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Customer Results Response Time Average speed to answer inbound calls from State partners during hours of operation. To be determined based on prior year results. Maintain or improve upon last year's results. Metrics are collected weekly and reported monthly by the 15th.
2010 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Technology Efficiency Percentage of critical trouble tickets closed or with an action plan to fix in three days. To be determined based on prior year results. Maintain or improve upon last year's results. Metrics are collected monthly and reported monthly by the 15th
2010 Cross-goal Strategy on Management, Objective 3: Achieve budget and performance integration to link funding decisions to results. (Strategic plan 2007-12) Mission and Business Results Information Management EDFacts reports response time from a cross-section of reports. To be determined based on prior year results. Maintain or improve upon last year's results. Results to be reported by the 15th of each month.

Section F: Enterprise Architecture (EA)

  1. Is this investment included in your agency's target enterprise architecture? yes
    1. If "no," please explain why? [Not answered]
  2. Is this investment included in the agency's EA Transition Strategy? yes
    1. If "yes," provide the investment name as identified in the Transition Strategy provided in the agency's most recent annual EA Assessment. Education Data Exchange Network (EDEN) [name has been changed to EDFacts]
    2. If "no," please explain why? [Not answered]
  3. Is this investment identified in a completed and approved segment architecture? yes
    1. If "yes," provide the six digit code corresponding to the agency segment architecture. The segment architecture codes are maintained by the agency Chief Architect. For detailed guidance regarding segment architecture codes, please refer to http://www.egov.gov/. 306-000

4. Service Component Reference Model (SRM) Table :

Agency Component Name Agency Component Description FEA SRM Service Type FEA SRM Component Service Component Reused Internal or External Reuse? BY Funding Percentage
Component Name UPI
Operations & Maintenance: Data Warehouse Services Data Warehouse and Reporting provided by the EDFacts Data Warehouse Investment Reporting Ad Hoc Ad Hoc 018-24-03-00-01-1020-00 Internal 16
Operations & Maintenance - Data Acquisition Services that support acquisition of data, including metadata, and setting up the process and process rules to acquire it Management of Processes Business Rule Management [Not answered] [Not answered] No Reuse 4
PMO Support/IV&V Services that independently review and test contractor work products and support monitoring of the EDFacts program, support Certification and Accreditation, support security document maintenance, and change control. Security Management Certification and Accreditation [Not answered] [Not answered] No Reuse 9
Security/C&A/Ea Funds that provide for independent Certification & Accreditation services and pay for enterprise architecture services. These funds are transferred to other offices who hold the contracts for these services. Security Management Certification and Accreditation [Not answered] [Not answered] No Reuse 0
EDUCATE Services Information Technology Infrastructure Services provided by the EDUCATE Investment Asset / Materials Management Computers / Automation Management Computers / Automation Management 018-24-02-00-01-1020-00 Internal 0
Operations & Maintenance - Data Quality Services that provide data quality plans, training plans and materials for data quality training, and documents edit rules, error messages that are implemented in the system, and maintain their traceability. Content Management Content Authoring [Not answered] [Not answered] No Reuse 7
EDUCATE Services Information Technology Infrastructure Services provided by the EDUCATE Investment Security Management Cryptography Cryptography 018-24-02-00-01-1020-00 Internal 0
Operations & Maintenance - Data Quality Services that ensure data quality, including data quality testing and review Data Management Data Cleansing [Not answered] [Not answered] No Reuse 7
Operations & Maintenance: Data Warehouse Services Data Warehouse and Reporting provided by the EDFacts Data Warehouse Investment Data Management Data Mart Data Mart 018-24-03-00-01-1020-00 Internal 16
Operations & Maintenance: Data Warehouse Services Data Warehouse and Reporting provided by the EDFacts Data Warehouse Investment Data Management Data Mining Data Warehouse 018-24-03-00-01-1020-00 Internal 16
EDUCATE Services Information Technology Infrastructure Services provided by the EDUCATE Investment. Collaboration Email Email 018-24-02-00-01-1020-00 Internal 0
Operations & Maintenance: Data Warehouse Services Data Warehouse and Reporting provided by the EDFacts Data Warehouse Investment Data Management Extraction and Transformation Extraction and Transformation 018-24-03-00-01-1020-00 Internal 16
Operations & Maintenance - Knowledge Management Services that maintain the web-based EDFacts knowledge repository and knowledge management processes that are used to share documents, conduct online discussions and as the risk management portfolio. Knowledge Management Information Sharing [Not answered] [Not answered] No Reuse 3
Operations & Maintenance - Data Usage Services that enable Department offices and states to use and understand EDFacts data for evaluation and analysis, provide user guides, new reports, and expert assistance with using EDFacts reports. Knowledge Management Information Sharing [Not answered] [Not answered] No Reuse 7
Operations & Maintenance - Capability Building Services that provide introductory and intermediate training on data usage, training materials, to data suppliers and users. Knowledge Management Information Sharing [Not answered] [Not answered] No Reuse 7
EDUCATE Services Information Technology Infrastructure Services provided by the EDUCATE Investment Development and Integration Instrumentation and Testing Instrumentation and Testing 018-24-02-00-01-1020-00 Internal 0
EDUCATE Services Information Technology Infrastructure Services provided by the EDUCATE Investment Security Management Intrusion Detection Intrusion Detection 018-24-02-00-01-1020-00 Internal 0
Operations & Maintenance - Partner Customer Support Services that support EDFacts K-12 data suppliers and users by answering questions, initiating trouble tickets, capturing related metrics, and elevating policy questions to the Department and tracking their resolution. Systems Management Issue Tracking [Not answered] [Not answered] No Reuse 20
Operations & Maintenance - Data Definition Services that support the identification and definition of K-12 data to be collected each school year, produce the attachments for the OMB collection clearance package, analyze public comments, and conduct presentations to stakeholders. Knowledge Management Knowledge Capture [Not answered] [Not answered] No Reuse 3
Operations & Maintenance - Data Infrastructure Services that create, update, and maintain EDFacts file specifications, XML schema, data framework, and provide analysis of system changes needed to implement the data groups and category sets of the approved data set. Knowledge Management Knowledge Capture [Not answered] [Not answered] No Reuse 7
Operations & Maintenance - Data Acquisition Services that support acquisition of data, create EDFacts workbook (http://www.ed.gov/about/inits/ed/edfacts/index.html), data acquisition plans, notices and publications, and acquisition reports to manage the program. Knowledge Management Knowledge Capture [Not answered] [Not answered] No Reuse 4
Operations & Maintenance: Data Warehouse Services Data Warehouse and Reporting provided by the EDFacts Data Warehouse Investment Data Management Loading and Archiving Loading and Archiving 018-24-03-00-01-1020-00 Internal 16
Operations & Maintenance - Data Warehouse services Meta Data Management services provided for users of EDFacts reporting capability Data Management Meta Data Management [Not answered] [Not answered] No Reuse 16
EDUCATE Services Information Technology Infrastructure Services provided by the EDUCATE Investment Organizational Management Network Management Network Management 018-24-02-00-01-1020-00 Internal 0
Operations & Maintenance: Data Warehouse Services Data Warehouse and Reporting provided by the EDFacts Data Warehouse Investment Reporting OLAP OLAP 018-24-03-00-01-1020-00 Internal 16
Operations & Maintenance - Partner Customer Support Services that support EDFacts K-12 data suppliers and users by answering questions, initiating trouble tickets, capturing related metrics, and elevating policy questions to the Department. Customer Relationship Management Partner Relationship Management [Not answered] [Not answered] No Reuse 20
Travel Services that provide travel for Department project management office personnel for conducting conferences and EDFacts training with State Education Agency partners. Customer Relationship Management Partner Relationship Management [Not answered] [Not answered] No Reuse 0
Administrative Data Improvement Option Funds transferred to National Center for Education Statistics National Forum on Education for services to improve data quality. Forum members are from state and local education agencies, the federal government, and other organizations. Customer Relationship Management Partner Relationship Management [Not answered] [Not answered] No Reuse 5
Operations & Maintenance - Program Management Program management services Management of Processes Program / Project Management [Not answered] [Not answered] No Reuse 1
PMO Support/IV&V Services that support the EDFacts project management office, including developing and reporting metrics, supporting the project risk management process, cost estimating, and acquisition and business case support. Management of Processes Program / Project Management [Not answered] [Not answered] No Reuse 9
Contract Incentives Funds that provide for incentives for EDFacts performance-based contracts. Management of Processes Program / Project Management [Not answered] [Not answered] No Reuse 3
PMO Support/IV&V Services that independently review and test contractor work products, support monitoring of the EDFacts program, support Certification and Accreditation, security document maintenance, change control, risk management, and best practices. Management of Processes Risk Management [Not answered] [Not answered] No Reuse 9
Operations & Maintenance - Knowledge Management Services to maintain the web-based EDFacts knowledge repository and processes. The repository stores and manages the risk portfolio. A CD backup of all documents and risks is provided regularly to the government PM/COR. Management of Processes Risk Management [Not answered] [Not answered] No Reuse 3
Operations & Maintenance - Platform Infrastructure Services that design, develop, test, and deploy EDFacts application software and maintain the logical and physical data base. Development and Integration Software Development [Not answered] [Not answered] No Reuse 8
Operations & Maintenance: Data Warehouse Services Data Warehouse and Reporting provided by the EDFacts Data Warehouse Investment (responsibility for the Data Warehouse assumed by EDFacts in spring 2008). Reporting Standardized / Canned Standardized / Canned 018-24-03-00-01-1020-00 Internal 16

 

5. Technical Reference Model (TRM) Table:

FEA SRM Component FEA TRM Service Area FEA TRM Service Category FEA TRM Service Standard Service Specification
Ad Hoc Component Framework User Presentation / Interface Static Display Cognos Report Net 1.1, Visualizer, and Power Play
Ad Hoc Component Framework User Presentation / Interface Dynamic Server-Side Display Microsoft VB.NET 1.1
Ad Hoc Component Framework User Presentation / Interface Internet Microsoft ASP.NET 1.1
Business Rule Management Service Interface and Integration Interface Service Description / Interface Process improvement using Appian Enterprise V5
Certification and Accreditation Service Access and Delivery Service Requirements Legislative / Compliance C&A services (supplier to be determined)
Computers / Automation Management Service Platform and Infrastructure Hardware / Infrastructure Wide Area Network (WAN) EDUCATE WAN
Computers / Automation Management Service Platform and Infrastructure Hardware / Infrastructure Servers / Computers EDUCATE supplied replacement parts, upgrades for hardware
Content Authoring Service Interface and Integration Interoperability Data Types / Validation Perot, EDEN Data Quality Plan and updates produced using MS Office
Cryptography Component Framework Security Certificates / Digital Signatures SSL encryption provided by EDUCATE
Data Cleansing Service Platform and Infrastructure Software Engineering Test Management Testing data against general and system-specific standards to ensure data quality.
Data Mart Service Platform and Infrastructure Database / Storage Database Oracle 10g on AIX
Data Mining Component Framework Delivery Channels Data Exchange Oracle 10g on AIX
Data Mining Component Framework Delivery Channels Data Exchange IBM WebSphere Data Stage on AIX
Email Service Access and Delivery Access Channels Collaboration / Communications Microsoft Exchange Server provided by EDUCATE
Extraction and Transformation Component Framework Data Interchange Data Exchange EDFacts Data Warehouse stored procedures
Information Sharing Component Framework Data Management Reporting and Analysis Perot, EDFacts User Quick Reference Guides and Training Manuals for Basic and Ad Hoc users produced using MS Office and Adobe
Information Sharing Service Access and Delivery Access Channels Collaboration / Communications Perot, MS SharePoint 2003 provided by Perot @https://teams.psgs.com/sites/EDEN/default.aspx
Information Sharing Component Framework Data Management Reporting and Analysis Perot, Data Usage Training Plan, Guides, and Materials produced using MS Office 2003 and Adobe 8
Information Sharing Service Access and Delivery Access Channels Other Electronic Channels Perot, data extracts using EDFacts
Instrumentation and Testing Service Platform and Infrastructure Software Engineering Test Management EDUCATE services
Intrusion Detection Component Framework Security Supporting Security Services EDUCATE services
Issue Tracking Service Access and Delivery Access Channels Collaboration / Communications Perot, Partner Customer Support Services provided using telephone and email
Knowledge Capture Service Access and Delivery Service Requirements Legislative / Compliance Section 508
Knowledge Capture Service Access and Delivery Service Transport Service Transport MS Internet Information Server (EDUCATE)
Knowledge Capture Service Platform and Infrastructure Delivery Servers Web Servers HP Proliant DL380G; Windows 2000; MS IIS 6 with WWW & SMTP; MS .Netframework; MS J#.Net Redistributable managed by EDUCATE
Knowledge Capture Service Platform and Infrastructure Hardware / Infrastructure Servers / Computers HP Proliant DL580G2; Sunfire V440 managed by EDUCATE
Knowledge Capture Service Platform and Infrastructure Database / Storage Database HP Proliant DL580G2, MS Windows 2000, MS SQL Server managed by EDUCATE
Knowledge Capture Service Platform and Infrastructure Database / Storage Storage HP Proliant DL580G2 with external storage 4X72.8GB - RAID5 managed by EDUCATE
Knowledge Capture Component Framework User Presentation / Interface Content Rendering MS IIS 6 with WWW & SMTP managed by EDUCATE
Knowledge Capture Component Framework User Presentation / Interface Static Display MS SQLXML 3; MS IIS with WWW & SMTP managed by EDUCATE; ResQSoft 5.9
Knowledge Capture Component Framework Security Supporting Security Services SSH Sftw Tectia Server managed by EDUCATE
Knowledge Capture Component Framework Business Logic Independent Platform Sun Java Development Kit (Perot)
Knowledge Capture Component Framework Business Logic Dependent Platform ResQSoft Engineer 5.9, Web Survey 5.9
Knowledge Capture Component Framework Data Interchange Data Exchange MS SQLXML 3; Soft Artisans FileUp; MS .NET Framework managed by EDUCATE
Knowledge Capture Service Interface and Integration Integration Enterprise Application Integration MS .NET Framework Redistributable managed by EDUCATE
Knowledge Capture Service Interface and Integration Interoperability Data Format / Classification MS .Net Framework Redistributable; MS SQLXML 3 managed by EDUCATE
Knowledge Capture Service Platform and Infrastructure Delivery Servers Application Servers HP Proliant, DL380G3, Windows 2000, MS IIS6 with WWW & SMTP, MS.Net Framework, SSH Software Tectia Server, MS SQLXML3, SunFire V440, Solaris 10, Java Enterprise System Software, Unix, Jakarta Tomcat managed by EDUCATE
Knowledge Capture Component Framework Data Interchange Data Exchange Perot, Attachment to OMB Package for Data Collection Approval produced using MS Office
Knowledge Capture Service Interface and Integration Interoperability Data Types / Validation Perot, EDEN File Specifications by school year produced using MS Office 2003
Loading and Archiving Service Platform and Infrastructure Database / Storage Database Oracle 10g on AIX
Meta Data Management Service Platform and Infrastructure Database / Storage Database Appian Enterprise V.5
Network Management Service Access and Delivery Service Requirements Hosting Hosting provided by EDUCATE
Network Management Service Access and Delivery Service Requirements Authentication / Single Sign-on SSH Tectia Servers; MS Active Directory provided by EDUCATE
OLAP Component Framework Business Logic Dependent Platform Cognos Report Net, Visualizer, and Power Play (EDUCATE)
OLAP Service Access and Delivery Access Channels Other Electronic Channels Cognos Report Net, Visualizer, and Power Play (EDUCATE)
Partner Relationship Management Service Access and Delivery Access Channels Collaboration / Communications Perot, Partner Customer Support Services provided using telephone and email
Partner Relationship Management Service Access and Delivery Access Channels Collaboration / Communications EDEN Integrated Project Team, EDEN Training Conferences for SEA Partners materials produced using MS Office
Partner Relationship Management Service Access and Delivery Access Channels Collaboration / Communications ADI, EDEN Training and Conferences for SEA partners materials produced using MS Office
Program / Project Management Service Access and Delivery Service Requirements Legislative / Compliance CTGI, Independent Verification & Validation for compliance with requirements accomplished using MS Office 2003
Program / Project Management Component Framework Security Supporting Security Services CTGI C&A support and support for maintaining security documentation
Program / Project Management Service Platform and Infrastructure Software Engineering Software Configuration Management CTGI, EDEN Change Control Board support produced using MS Office 2003
Risk Management Service Platform and Infrastructure Software Engineering Integrated Development Environment MS SharePoint 2003 provided by Perot and used by integrated project team to manage portfolio of risks.
Risk Management Service Platform and Infrastructure Software Engineering Integrated Development Environment Independent verification and validation provided by CTGi
Software Development Service Platform and Infrastructure Software Engineering Integrated Development Environment Perot, enhancements/maintenance to EDEN developed on Perot's offsite platform
Software Development Service Platform and Infrastructure Software Engineering Test Management Perot, System Test Plans produced using MS Office 2003
Software Development Service Platform and Infrastructure Software Engineering Integrated Development Environment Perot supplied software development.
Standardized / Canned Component Framework Data Management Reporting and Analysis Cognos Report Net, Visualizer, and Power Play (EDUCATE)
  1. Will the application leverage existing components and/or applications across the Government (i.e., USA.Gov, Pay.Gov, etc)? no
    1. If "yes," please describe. [Not answered]

Part III: For "Operation and Maintenance" investments ONLY (Steady State)

Section A: Risk Management (All Capital Assets)

  1. Does the investment have a Risk Management Plan? yes
    1. If "yes," what is the date of the plan? Aug 25, 2008
    2. Has the Risk Management Plan been significantly changed since last year's submission to OMB? no
    3. If "yes," describe any significant changes: [Not answered]
  2. If there currently is no plan, will a plan be developed? [Not answered]
    1. If "yes," what is the planned completion date? [Not answered]
    2. If "no," what is the strategy for managing the risks? [Not answered]

Section B: Cost and Schedule Performance (All Capital Assets)

  1. Was operational analysis conducted? yes
    1. If "yes," provide the date the analysis was completed. Nov 14, 2007
    2. If "yes," what were the results? Our first operational analysis (OA) covered those portions of EDFacts that were operational (we were still DME) so we could build on this knowledge for the last EDFacts stage, implementation of ad hoc reporting in FY 2008. (We are scheduling our OAs in mid-fall following budget submissions, so we can look back on the prior fiscal year. Our next OA will cover FY 2008.) From a customer perspective, we received positive feedback from data suppliers, but expanded customer awareness and training was needed. We also needed to be careful about setting customer expectations and to provide consistent communications as some early expectations we set may not have been realistic. From a business perspective, we felt we needed to strengthen the linkage to strategic goals and objectives and to better identify performance and other gaps. In part this was because some services we were providing were stretching our ability to meet more central requirements. A question for follow-up was whether our day-to-day activities were actually moving us to where we want to be in accordance with our performance measures. In addition, we determined that our business processes needed some improvements and standardization. In terms of internal innovation, the proof of concept for the Schools Interoperability Framework Association was considered a positive for EDFacts (DME). In terms of external innovation, we were moving to integrated data collections. As an outcome of innovative considerations, we posted a large paper near the office printer to continue the thinking process of how to relate the health of EDFacts up through higher level viewpoints as well as from Program Office, educational program, and NCLB perspectives. We also determined that we needed to institutionalize knowledge sharing, and that a process to share knowledge, such as a wiki, was needed. Financially, baseline changes had been necessary when additional funding was provided by service-requesting program offices. These changes affected the EDFacts acquisition plan and could adversely affect assessment of EDFacts planning adequacy, but the Department directed us to estimate and add these to our baseline only as they occurred.
    3. If "no," please explain why it was not conducted and if there are any plans to conduct operational analysis in the future: [Not answered]
  2.  
    1. What costs are included in the reported Cost/Schedule Performance information (Government Only/Contractor Only/Both)? Contractor Only

2. b Comparison of Plan vs. Actual Performance Table:

Description of Milestone Planned Actual Variance
Completion Date Total Cost ($M) Completion Date Total Cost ($M) Schedule:Cost
(# days/$M)
FY 2006 Operations and Maintenance Sep 30, 2006 4.6204 Sep 30, 2006 4.6204 0 0
FY 2007 Operations and Maintenance Sep 30, 2007 5.19124 Sep 30, 2007 5.19124 0 0
FY 2008 Operations and Maintenance Sep 30, 2008 5.47022 Sep 30, 2008 5.47022 0 0

Return to OMB Exhibit 300 page