Within the Office of Finance and Operations, the Executive Office is responsible for: establishing procurement priorities and schedules; coordinating all procurement activities; processing accounts payable for purchase and delivery orders; formulating and executing administrative, central ADP, and central telecommunications budgets; managing human and financial resources; developing internal administrative policies and procedures; directing and coordinating policy reviews of regulations, legislative documents, GAO reports; computer-based information systems; management analysis and correspondence control. The Office establishes a more efficient, effective, and data-driven operations for the Office of Finance and Operations through collaborative engagement on cross-cutting Department-wide initiatives; internal and external web site design and maintenance.
In performing its responsibilities, the Staff:
- Serves as the principal liaison between OFO's functional elements, providing guidance within OFO governing procurement activities that support the Department's Education Central Automated Processing System (EDCAPS). The Staff functions as the primary source of administrative information within OFO regarding procurement policies and procedures.
- Manages procurement activities within OFO, coordinating the preparation of procurement documents and the completion of required clearances; maintaining accurate records of individual activities; and paying invoices received from vendors.
- Plans, formulates, and presents the personnel ceiling request and annual budgets for the Program Administration, central ADP, and central telecommunications accounts for all OFO units and develops the annual fiscal spending and operating plans for these accounts.
- Certifies funds availability and approves all expenditures and obligations for OFO administrative and program accounts, ensuring compliance with the Anti-Deficiency Act. Maintains personnel ceiling control and performs all financial execution functions including analysis of monthly obligation document reports, status of funds reports, and the planned versus actual expenditure reports.
- Operates OFO's personnel management system including recruitments, promotions, employee development, performance appraisals, awards, and security investigations. Develops or reviews OFO position descriptions and functional statements. Serves as liaison and coordinates performance appraisals and incentive award recommendations to assure adherence to budgetary constraints and departmental policies, directives, and regulations; and ensures their timely completion.
- Manages the functions of the correspondence control unit, assigning documents to appropriate OFO staff for review and clearance. Assists the Office's major elements in the preparation and production of OFO reports, submissions, documents, and testimony; and reviews drafts and final versions of these materials.
- Coordinates and monitors the receipt and distribution of grant applications to Principal Offices.
- Designs, plans, and executes OFO office automation activities, ADP equipment acquisitions, and the relevant application of all aspects of Department ADP Security program; recommends the most efficient approach in terms of configuration, security, and capacity for OFO's present and future needs.
- Serves as OFO's Contracting Officer, ADP Security Representative, Personnel Security Representative, Freedom of Information Officer, and Records Management Representative.
- Provides all administrative and facilities management services for OFO employees including space planning, payroll liaison, property inventory control, travel, training, supplies, and health and safety.
- Coordinates the development and monitoring of an enterprise risk portfolio that includes the identification, assessment and treatment of significant risks including management challenges and high-risk areas identified by the Office of Inspector General and the Government Accountability Office;
- Coordinates the documentation and monitoring of internal controls that includes the periodic assessment of risks and evaluation or testing of key controls at the entity and process levels; Coordinates the resolution, monitoring, and closure of internal audits issued by the Office of Inspector General and the Government Accountability Office;
- Coordinates the reporting of enterprise risk management, internal control and internal audit follow-up efforts including the:
- Risk profile used to inform Quarterly Performance Reviews and the Strategic Review in accordance with the Government Performance and Results Act Modernization Act of 2010 (GPRAMA) and OMB Circular A-11, Preparation, Submission and Execution of the Budget;
- Annual management assurances included in the Agency Financial Report in accordance with FMFIA and OMB Circular A-123; and
- Semiannual Report to Congress on Audit Follow-up in accordance with the Inspector General Act Amendments of 1988 and OMB Circular A-50; and
- Serves as the Department’s focal point for the use of risk management including internal controls to inform strategic and operational decision-making and strengthen performance to achieve the Department’s mission and maximize value to Department stakeholders.
Last Modified: 01/03/2019