A r c h i v e d  I n f o r m a t i o n Report on the Section 504 Self-Evaluation - May 1996

Regional Office Building 3

Property & Address:
US Dept of Education
Regional Office Building 3
7th & D Streets, SW
Washington, DC
Surveyor: J. DiLuigi
UFAS Compliance Officer: Carolyn Martin
Survey Date: October 25, 1995
Category/Description: Offices
Report Date: Mar 22, 1996
Programs, Services & Activities: Offices; Meetings; Training
Other Areas: Cafeteria; Health Unit; Parking; Fitness Center

A. Overview of UFAS Compliance at Regional Office Building 3

Regional Office Building 3 (ROB 3) is shared with the General Services Administration. The Department of Education occupies the 3rd and 4th floors and part of the 5th floor with a total area of approximately 213,000 square feet. Some portions of the space were being remodeled at the time of the survey. The building is not sprinklered.

The facility is quite old but has been retrofitted to provide a moderate amount of accessibility including sidewalk paths of travel, a ramped primary entrance, tactile (but not Braille) room signage, and modified toilets.

The more significant accessibility modification priorities include repairing portions of sidewalks and trimming trees along D Street; modifying the 7th Street entry ramp; providing and modifying signage; providing swing clear hinges at 32 inch wide corridor doors; changing narrow double doors to 36 inch wide single doors; changing corridor door handles and closers; providing an accessible computer training station; providing an assistive listening systems, modifying the fire alarm system; modifying features at designated accessible toilets; modifying drinking fountains; and modifying the toilet and re-arranging furniture in the health unit.

B. Specific UFAS Compliance Issues

It is recommended that the actions described in each of the following categories be considered as priorities for making accessibility enhancements at this facility. The specific action items and costs are believed to have the potential of optimizing accessibility should capital investment funds be limited. The cost estimate information in Tab 3 of this report gives a more complete listing of all elements and costs which would be required for more complete UFAS compliance.

1. Parking & Passenger Loading Zones (Photos 1, 2, 7-9, 11, 12, 18-22)

Parking within the building is provided on an assigned basis and access is strictly controlled. There are 88 numbered spaces of which 2 are designated as accessible. One of the accessible parking spaces is perpendicular and has an access aisle, the other is parallel and located along the drive near the 7th Street garage entry door. Two pair of automated doors and a vestibule with a rolled type raised curb ramp provides a fire separation from the interior of the building. Two old rotary type telephones are located in the garage and mounted at 70 inches high. (Photos 19-22)

We recommend that the accessible parking be relocated to spaces adjacent to the automated entry doors. 5 foot wide stripped areas should be painted adjacent to the spaces as access aisles and a 5 foot wide painted walkway should connect the aisles to the entry door. In addition, the telephone at the entry doors should be changed from rotary type to push button and lowered to 48 inches high and the ramped entry vestibule should have handrails added on each side. No estimated cost is provided for these recommended accessibility enhancements because this area is not in the survey scope of work.

Parking along D Street is limited to Government permit holders only. (Photos 1, 2, 7, 11, 18)

We recommend that a stripped and signed no-parking passenger drop-off and loading zone be provided along D Street in front of the main entrance. A van only accessible parking/waiting space should be provided adjacent to the zone. No estimated cost is provided for these accessibility enhancements because this area is not in the survey scope of work.

2. Site Accessible Routes (Photos 1-5, 7-9, 11-18)

Sidewalks provide accessible routes to the D Street and 7th Street entry ramps. Curb ramps at the street corners of the site are accessible, although not in full technical compliance with UFAS. The D Street sidewalk is badly deteriorated near the corner of 7th Street and near the corner of 8th Street and trees along D Street have limbs which are protruding object barriers. (Photos 1, 2, 7, 8, 17)

We recommend that the City be notified regarding the need to repair the sidewalk and trim the tree branches to maintain 80 inches clear height along the pavement areas. No estimated cost is provided for these accessibility enhancements because this area is not in the survey scope of work.

3. Entrances (Photos 1, 3-12, 18)

The 7th Street entrance is closest to the accessible Metro entrance and to Federal Building 10. It has an old ramp at the south end of the entry steps and two vestibules with automated swinging doors (Photos 3-6).

We recommend that the entry ramp surface be re-worked at the bottom landing to minimize the excessive cross slope conditions and that handrails be added. No estimated cost is provided for these accessibility enhancements because this area is not in the survey scope of work.

The D Street entrance has a relatively new covered granite surfaced ramp. The entrance vestibule has bi-parting automated doors (Photos 7-12, 18).

We do not recommend any modifications, although some parts of the ramp are slightly narrower than the allowed minimum and some runs are slightly in excess of the allowed maximum slope.

We recommend that Metro signage with the international wheelchair symbol and directional arrows pointing towards the accessible 7th and C Street Metro elevator entry location be placed at both ramps and at the corner of 7th and D Streets. No estimated cost is provided for this accessibility enhancement because this area is not in the survey scope of work.

Security check stations with 41 inch high counters are located inside both the 7th Street and the D Street entrances. Visitors are required to sign in and employees must display photo IDs. (Photos 6,10)

We recommend that one portion of the check station counter should be modified to have a writing shelf at 36 inches high maximum. No estimated cost is provided for these accessibility enhancements because this area is not in the survey scope of work.

4. Building Accessible Route (Photos 23-34, 41-44, 51, 52, 56, 62-67, 83, 126)

A bank of 3 elevators is located at the west side and a bank of 2 elevators is located at the east side of the south corridor. Both are reached from the D Street entrance (Photos 23-26). A bank of 5 elevators serves the east corridor and is reached from the 7th Street entrance (Photos 27,28). All elevators have accessible hall call and cab controls and tactile (without Braille) indicators. Although the tactile indicators are not fully compliant with UFAS, they are functionally accessible and no immediate modifications are recommended.

Two large freight/service elevators are located along the north corridor (Photo 43). These do not have accessible controls, but are not recommended to be a priority for accessibility modifications.

A directory with high-contrast low-glare all capital letter typeface is located at the third floor east corridor elevator lobby and provides information for Department of Education spaces on floors 3, 4 and 5 (Photos 29, 30).

We recommend that directional signage with 1 inch high numerals and directories with one half inch upper and lower case type be provided at each of the three elevator lobbies on each of the three floors. Directional signage should also be provided at each of the corridor intersections of floors 3 and 4. The estimated cost of these accessibility enhancements is $10,700.

Most doors from the corridors to office areas, sub-corridors, and exit stairs have round knob handles and some have closers. Toilet room doors and some office areas with store front entrances have push/pull hardware. Single leaf doors at floors 3 and 4 are 32 inches wide except for a few office area doors which are 36 inches wide and fire exit doors which are 36 inches or more in width. (Photos 31-34, 44, 62, 63, 66-68, 75, 83, 85-89, 94, 97, 103, 105, 107, 112, 119, 122, 124, 127, 128, 138, 144-146, 150)

We recommend that all the 32 inch wide office area doors (191) along the 3rd and 4th floor corridors have the hinges changed to swing clear type, that all the pairs of 30 inch wide office area doors (14) along corridors be changed to single leaf 36 inches wide, that all the corridor office area doors (286) have knob handles changed to levers. Closers (158 estimated) should be changed or adjusted to provide 5 pounds maximum pull force and 3 seconds minimum closing speed. The estimated cost for this accessibility enhancement is $193,490.

We recommend that all fire exit stair doors have the knob handles changed to lever handles and the closers changed to provide 5 lbs. maximum push/pull force with 3 seconds minimum closing speed. If a designated accessible area of rescue assistance (refuge) were desired, they could be constructed in conjunction with stairs having larger landings (stairs 1, 2 and 5) and incorporated into the fire/emergency evacuation plan. The estimated cost for these accessibility enhancements is $10,790.

Corridor signage at rooms, toilets, exit stairs, and sub-corridors is high contrast and tactile (raised numbers) but without Braille. It is installed at a 65 inch height instead of a 60 inch height to the center. (Photos 31-33, 36, 41, 42, 44, 49, 51, 53, 56, 64-66, 68, 71, 75, 80, 83, 85-89, 94, 103, 105, 107, 112, 117, 119, 124-126, 128, 129, 135, 146, 173)

We recommend that Braille inserts be provided immediately below the room numbers, and toilets and exit stairs. The estimated cost of these accessibility enhancements is $3,210.

Some wall mounted fire extinguishers at the 3rd and 4th floors project into the corridor about 8 inches with their bottom portion well above 27 inches high; others are mounted at below 27 inches high. (Photos 31,41,44,51,62)

We recommend that fire extinguisher (18) mounted above 27 inches high to the bottom be lowered to a maximum of 27 inches high to the bottom. The estimated cost of this accessibility enhancement is $2,580.

Fire extinguisher cabinets at the 5th floor have opening hardware at 55 inches high. (Photo 143)

We recommend that accessible loop type pull handles be mounted near the bottom of the cabinet doors. The estimated cost of this accessibility enhancement is $100.

Fire alarm pull stations at the 3rd and 4th floors are mounted at 50 inches high. At the 5th floor they are mounted at 55 inches high. (Photos 33, 44, 51, 62, 66, 143)

We recommend lowering the 5th floor pull stations to 48 inches high. The estimated cost for this accessibility enhancement is $2,420.

Two ramps are located in the corridor areas. One is at the 4th floor west sub-corridor leading to the computer room #4924. It slopes at 12.5 percent and has flat stock handrails at 35 inches high on both sides (Photos 85, 86). The other is a 6 foot length at the building control joint and mid-point of the 5th floor north main corridor. It slopes at 8.5 percent (Photo 126).

We recommend adding handrails at the ramped portion of north corridor. The estimated cost of this accessibility enhancement is $540.

Card key reader entry devices are mounted at 56 inches high at rooms #4721, #4725 and at 59 inches high at #4929. At rooms #4656 and #4680, the card readers are 47 inches high. (Photos 86-88)

We recommend that the card reader at rooms #4721, #4725 and #4929 be lowered to 47 inches high. The estimated cost of these accessibility enhancements is $480.

5. Rooms, Assembly Spaces & Special Facilities (Photos 35, 36, 80-82, 85, 86, 88, 97-106, 117, 118, 122, 123, 127, 138-142, 144-148, 150, 151, 153-174)

Training work stations (10) were located in EDNET Room #3317. (Photos 81,82)

We recommend one work station be changed to systems furniture or modified to be adjustable and accessible to persons with disabilities including persons who use wheelchairs. In addition, furniture placement at the entry door area should be re-arranged to provide a clear path of travel. The estimated cost of these accessibility enhancements is $2,390.

Modular open space planning furniture was being in some areas of the building (rooms #4608, #4656) which were undergoing renovations and having new ceilings and new lighting installed. The modular furniture included reception counters at 45 inches high and high privacy partitions with swinging entry doors that were 30 inches wide with round knob hardware. (Photos 162-164,166-172)

We recommend that reception counters not be more than 36 inches high and doors in high partitions be 36 inches wide and have lever handles. here should be no cost for this new construction accessibility requirement.

Vending machines located at corridor #4500 (Photo 106) consist of 3 drink machines with 60 inches high dollar slots and 2 snack machines at 53 inches high dollar slots. Drink machines adjacent to the 3rd and 4th floor southwest corner Mens rooms have 61 inches high dollar slots. (Photos 35, 36, 106)

We recommend changing the drink machines to have controls at 54 inches high (48 inches high preferred) maximum. There should be no cost for this accessibility enhancement.

A large cafeteria is located at the southeast end of the 5th floor. A pair of 36 inches wide aluminum/glass entrance doors is located off both the east and south corridors. The cafeteria has ample circulation and ample accessibility. Tray slides are 35 inches high instead of the 34 inch high maximum. Cups at the beverage area are somewhat difficult to reach and the gourmet coffee dispensers are not accessible and not in an area where service is readily available. Tables have 29 inches high knee clearance. (Photos 138-142, 144)

We recommend that tactile signage be provided at the entrances (2) and the door closers (4) be changed. Beverage cup dispensers at the beverage area should be reconfigured and the gourmet coffee stand should be relocated. The estimated cost of these accessibility enhancements is $1,570.

A Health Unit is located across from the east corridor elevators at the 4th floor east corridor. The 40 inches wide entry door binds and is kept closed during hours of operation because of corridor/elevator noise. It has a slightly raised threshold due to a differentiation in floor finishes. (Photos 97-102)

We recommend that tactile signage be provided, that the corridor entry door binding be repaired, that a tapered threshold be provided and that the door knob and closer be changed. Doors (10) within the center should have round knobs changed to lever handles. The toilet room door should be widened and changed to swing out and the toilet fixtures reconfigured to be accessible. Furniture in the waiting area should be changed or reconfigured to provide 36 inch width minimum clear path of travel to the various offices and exam rooms. The estimated cost of these accessibility enhancements is $7,120.

The Assistant Secretary's office is located at the southwest corner of the 4th floor. (Photo 122)

We recommend providing tactile signage and changing the door closer. The estimated cost for these accessibility enhancements is $490.

A training opportunities pamphlet rack is located in the corridor adjacent to the Assistant Secretary's office #4082. The top slot is 78 inches high. (Photos 122, 123)

We recommend dividing the rack into two sections such that the highest slot does not exceed 54 inches high. There should be no cost for this accessibility enhancement.

A gift shop is located near the east end of the 5th floor south corridor. (Photo 145)

We recommend adding tactile signage and changing the door closer. The estimated cost of these accessibility enhancements is $490.

A small library/conference room #3624 is located on the 3rd floor. (Photos 173, 174)

We recommend that the furniture be re-arranged to provide a 36 inch width clear path to the library shelving. There should be no cost for this accessibility enhancement.

The Credit Union #5021 is located at the east end of the 5th floor south corridor. The corridor entry door threshold is 1 inch high. The loan office window counter is 39 inches high and the room is 53 inches wide. In the bank area, the deposit slip counter is 44 inches high and the 4 teller station counters are 40 inches high. (Photos 146-148)

We recommend adding tactile signage at the corridor entry and changing the entry door threshold and closer. At the loan office, lower the counter to 34 inches high, change the entry door to swing out, change the door knobs to lever handles, relocate the chair on the pull side. In the bank area, lower the deposit slip counter to 34 inches high (or add an accessible shelf or table) and provide a 34 inch high shelf at the active teller window. The estimated cost of these accessibility enhancements is $2,580.

A large GSA assembly room is located at the first floor across from the D Street entrance (Photos 155-160). Steps are required to reach the main entry. The floor slopes down from the main entry at about 8.7 percent at the entry to about 4.7 percent at the lower section. A ramp to the stage slopes up at 15 percent. Teleconferencing is available and a loop type assistive listening system is available upon request for the first 3 rows. A house phone is mounted at 64 inches high. (Photos 155-160)

We recommend that signage be provided at the base of the stair indicating the location of the accessible entry. The pair of 30 inch wide doors at the corridor accessible entry be changed to a 36 inch wide leaf and the closer changed. A wall mounted house phone adjacent to the stage should be lowered to 48 inches high and a volume control handset added. The ramp to the podium should be modified to have the bottom edge smooth instead of a 1 inch vertical bump and the top edge smooth instead of a one-half inch high bump and the ramp sides should have 2 inches high edge guards and handrails. No estimated cost is provided for these accessibility enhancements because this area is not in the survey scope of work.

A medium sized conference room #1032/1034 is located on the first floor east of the D Street entrance. It belongs to GSA but can be scheduled for use by the Department of Education. (Photos 153,154)

We recommend that tactile (Braille) signage be added, that the knob hardware at the entry doors (2) be changed to lever handles, and the chalkboard be lowered to 36 inches high to the bottom writing edge. No estimated cost is provided for these accessibility enhancements because this area is not in the survey scope of work.

Five conference/meeting rooms (3311, 3327, 3624, 4020, 5051) were identified on floors 3 through 5.

We recommend changing the entry door knobs to lever handles. At room #4020, change the conference table to provide 27 inch high knee clearance. The estimated cost of these accessibility enhancements is $980.

A Fitness Center is located at the basement level. Mens and Womens toilet/locker rooms are across the hall. (Photos 150,151)

We recommend that tactile signage be provided and the closer changed at the entry door, that the threshold between the exercise room and aerobics room be reconstructed and that the toilet/locker room entries, accessible type water closet stalls and showers be modified. No estimated cost is provided for these accessibility enhancements because this area is not in the survey scope of work.

6. Toilets, Drinking Fountains & Telephones (Photos 35-40, 42, 45-50, 53-62, 64, 66, 68-79, 84, 89-96, 107-116, 119-121, 124, 125, 128-137, 143, 149, 152)

GSA Auditorium toilets have recently been modified to be accessible.

We recommend that these remodeled toilet rooms be reviewed in detail for UFAS compliance as there appear to be some significant accessibility barriers in the new construction. For example, at the Womens toilet, the entry area privacy screen restricts the passage way to 32 inches wide which, while allowable, is undesirable for such a heavily trafficked route. The accessible water closet stall is not accessible because the water closet has been placed directly opposite the stall door and the pull side of the stall door is restricted by the lavatory. At the Mens toilet, the entry is a labyrinth requiring three 90-degree turns, part of which is a 34 and one-half inch wide corridor. The accessible water closet stall door does not have adequate pull side clearance because of a conflict with a urinal screen and the door is directly opposite the water closet. A 17 inch high urinal has not been provided. No estimated cost is provided for these accessibility enhancements because this area is not in the survey scope of work.

Mens and Womens toilets at floors 3 and 4 are located at both the southwest and northeast corners and near the center of both the north and south corridors. At the 5th floor, the toilets serving the Department of Education and Cafeteria are at the northeast corner. Although some accessibility modifications have been made, there are numerous barriers in most of the designated accessible toilets. In some cases, the entry door to a designated accessible toilet room is not accessible.

We recommend that initially the Mens and Womens toilet rooms at the southwest (3908, 4908, 3071, 4071) and northeast corners of the 3rd and 4th floors and at the northeast corner of the 5th floor be made fully accessible and that informational signage be provided at the elevator lobbies and at the entrances to the inaccessible toilet rooms indicating the location and distance to the nearest accessible toilet rooms on that floor. The required modifications vary per toilet room and include changing door closers; adding button operated automated openers; changing door hinges to swing clear; reconfiguring entry vestibule partitions; combining 2 water closet stalls to create a 5 foot by 5 foot type accessible stall; lowering urinals and shortening urinal screens; adding grab bars; changing toilet seats; changing flush controls; changing faucets and insulating piping; relocating and lower accessories. The estimated cost for these accessibility enhancements is $72,930.

Drinking fountains at floors 3 and 4 are both accessible some non-accessible types. Floor 5 has all non-accessible type drinking fountains. (Photos 35, 36, 42, 45, 56, 62, 64, 66, 74, 87, 89, 94, 125, 143, 149)

We recommend changing the drinking fountains at the 5th floor southeast corner near the cafeteria and at the north corridor toilet rooms to be a fully accessible type. The estimated cost of this accessibility enhancement is $2,290.

We recommend changing the drinking fountains at the 3rd floor southwest corner Mens toilet to an accessible type. Also, raise the accessible type drinking fountains adjacent to Stair #1 and Stair #3 to provide 27 inch high knee clearance. The estimated cost of these accessibility enhancements is $2,350.

We recommend changing the drinking fountains on the 4th floor southwest and northeast corner Mens toilets to accessible types. Also, raise the accessible type drinking fountain adjacent to Stair #3 to provide 27 inch high knee clearance. The estimated cost of these accessibility enhancements is $2,890.

Two public pay telephones are provided at the east side of the first floor D Street entry. They are mounted at 54 inches high to the coin slot. (Photo 152)

We recommend that one of the pay telephones be modified to have a volume control handset. No estimated cost is provided for these accessibility enhancements because this area is not in the survey scope of work.

A house phone is located at the entrance door to office space along the 4th floor north corridor. (Photo 88)

We recommend lowering the phone to 48 inches high to the top buttons and providing a hearing aid compatible/volume control handset. The estimated cost for these accessibility enhancements is $260.

Cost Estimate Information for UFAS Compliance

UFAS Accessibility Compliance Cost Summary

The UFAS Accessibility Compliance Cost Summary consolidates the costs for the following three categories of barrier removal actions, adjusted by a regional multiplier: The Total Accessibility Compliance Cost combines all three categories of barrier removal actions, as adjusted by the regional multiplier.

Cost Worksheeets for UFAS Barrier Removal

The Cost Worksheets for UFAS Barrier Removal provide a line item consolidated and categorized detailed synopsis of the barrier removal actions, with unit costs, quantities, subtotals and totals.


CATEGORY A: $579,992
  1. Parking and Passenger Loading Zones: $0
  2. Site Accessible Routes: $0
  3. Entrances: $0
  4. Building Accessible Route: $366,220
  5. Rooms, Assembly Spaces and Special Facilities: $70,322
  6. Toilets, Drinking Fountains and Telephones: $170,144

    SUBTOTAL: $606,686

    Multiplied by Regional Multiplier: 0.956

    CATEGORY A SUBTOTAL: $579,992


CATEGORY B: $95,558
  1. Parking and Passenger Loading Zones: $0
  2. Site Accessible Routes: $0
  3. Entrances: $0
  4. Building Accessible Route: $99,956
  5. Rooms, Assembly Spaces and Special Facilities: $0
  6. Toilets, Drinking Fountains and Telephones: $0

    SUBTOTAL: $99,956

    Multiplied by Regional Multiplier: 0.956

    CATEGORY B SUBTOTAL: $95,558


CATEGORY C: $0
  1. Parking and Passenger Loading Zones: $0
  2. Site Accessible Routes: $0
  3. Entrances: $0
  4. Building Accessible Route: $0
  5. Rooms, Assembly Spaces and Special Facilities: $0
  6. Toilets, Drinking Fountains and Telephones: $0

    SUBTOTAL: $0

    Multiplied by Regional Multiplier: 0.956

    CATEGORY C SUBTOTAL: $0


TOTAL ACCESSIBILITY COMPLIANCE COST: $675,550

EXECUTIVE SUMMARY PRIORITY COST: $320,650


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