A r c h i v e d  I n f o r m a t i o n

Reporting Requirements

Formal evaluation is critical to determining the merit and effectiveness of programs supported by Federal funds. Recognizing this, Congress placed in the Title VI legislation two reporting requirements--a biennial report of State and local Title VI allocations which provides descriptive data on the uses of Title VI funds, and a State self-evaluation of effectiveness of State and local Title VI programs.

Biennial Report

Title VI requires the SEA to submit biennially to the Secretary a report covering the use of funds by the SEA and its LEAs, the types of services provided and the children served. (Section 6202(a)(2)(A), 20 USC 7332(a)(2)(A)). There is no required format for submitting the biennial report. However, to assist SEAs in fulfilling this reporting requirement, the Department, in consultation with representatives of SEAs and LEAs, has developed a model that SEAs might wish to use.

The biennial report should cover two years of data, whether the report includes separate data for each of the two years covered or provides the data for the two years in a combined form. The Department, in conjunction with SEA and LEA representatives, has developed the following suggested timeline for collecting and reporting data. SEAs would submit data collected in school years 1995-96 and 1996-97 to the Department in December 1997, and would submit data collected in school years 1997-98 and 1998-99 in December 1999.

Biennial Reports- Suggested Timeline

School Year




SEA Biennial Reports

Establish LEA-SEA collection mechanism

Collect data on SY 95-96 and SY 96-97

Submit report to the Secretary on SY 95-96 and SY 96-97 by December 31, 1997

Collect data on SY 1997-1998 and SY 1998-1999

Submit report to the Secretary on SY 97-98 and SY 98-99 by December 31,1999

Evaluation of Effectiveness

Title VI also requires the SEA to conduct a formal evaluation that assesses the effectiveness of Title VI programs. The Department envisions that evaluations would measure the overall impact of Title VI on the improvement of education--specifically on schools' curriculum and instruction, on school staff, and on students. The SEA must evaluate the effectiveness of both statewide programs and local programs. In evaluating local programs, the SEA is encouraged to consider the discretion that LEAs have to allocate funds among the innovative assistance programs.


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