Veterans Upward Bound Program

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CCR-SAM Program Specific Posting: Waiver of the Electronic Submission of FY 2012 VUB Grant Applications

On Tuesday, July 24, 2012, at 11:59 p.m., Central Contractor Registration (CCR) stopped accepting data, including requests for new registrations. The System for Awards Management (SAM) began accepting data on July 30, 2012. This shutdown of CCR and start-up of SAM will have no bearing on the capacity of any entity that was properly registered in CCR on Tuesday, July 24, 2012 from electronically filing its grant application under the Veterans Upward Bound Program by 4:30:00 p.m. on August 9, 2012. However, an applicant that was not properly registered in CCR as of Tuesday, July 24, or had difficulties accessing and registering in SAM last week, may not be able to file electronically by the competition due date. In light of these circumstances, we are waiving the requirement for electronic submission in this competition for those applicants, and only those applicants, that are not registered in CCR on the date on which their applications are due. This waiver will be applied in the following manner:

  1. All applicants must meet the submission deadline as described in the Notice Inviting Applications (NIA). No late applications will be accepted unless the conditions specified in the NIA apply.

  2. Applicants currently registered in CCR must file electronically, unless they have received a waiver of the electronic filing requirement for other reasons.

  3. Allow applicants that contact the Department of Education (Department) saying that they are/were unable to file electronically because of the CCR shutdown an opportunity to file by hand-delivery, mail or e-mail.

    1. For applicants who wish to email the application. The application must be in PDF format and include all files necessary for a complete application. They must submit the narrative and all required supporting documents. The application must be complete by the original submission deadline. Files should be named as follows: CDFA#_applicantname_file#of#.pdf. The e-mail to which the application is being sent needs to be sent to the e-mail address of the contact person listed in the NIA. The contact person listed is Kenneth Foushee. Mr. Foushee’s e-mail address is Kenneth.Foushee@ed.gov. Mr. Foushee’s telephone number is 202-219-7072.

    2. For applicants who wish to send the application by mail, FEDEX or USPS, they should follow the submission instructions as described in the program’s NIA.

    3. Applicants, if they have not already, should contact the Grants.gov Support Desk to record their issue and keep record of the Grants.gov case number assigned at the time of the call. This case number should be provided to the program office (PO) staff. PO staff should then send the case number, applicant name, and any other pertinent data, such as the DUNS number, provided by the applicant to Khriss Howard in the Office of the Chief Information Officer (OCIO). OCIO will request the case notes from Grants.gov and send them back to the PO to confirm the details regarding the CCR/SAM registration issue.

  1. The Department will confirm that an applicant seeking to take advantage of this waiver is not registered in CCR. Any applicant who notified the Department of its need for a waiver, but is in fact registered in CCR, will, unless they have received a waiver for an electronic waiver requested for another reason, have to file electronically through Grants.gov.

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Last Modified: 08/09/2012