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Annual Performance Report Letter to Talent Search Project Directors

November 2013

Dear Talent Search Project Directors:

It is time to prepare the Annual Performance Report (APR) for the Talent Search (TS) project for program year 2012–13, which is the second year of the 2011–16 grant cycle. The Web application will "go live" on November 4, and closes December 6, 2013. Please find the data structure and instructions for the report, plus links to the secured APR Web site maintained by our contractor, at:

Prior Experience (PE) Report

The new APR is designed to improve the transparency of the Department’s calculations of each project’s Prior Experience (PE) points. Beginning this year (2012-13 reporting year), TS projects will receive PE scores annually at the time of the submission of the APR. The PE report contains the policies used to assess the PE points, a table that summarizes the project’s approved and actual attained rates along with the PE scores (i.e., for each objective and overall). The formulas for the PE calculations are provided in the Appendix to the PE report that will also be available for download via a link once the project has successfully submitted the APR.


Our contractor’s APR Web application is not designed to provide comprehensive instructions on completing the report. It is imperative to read and follow carefully the full instructions provided on the Department’s Web site at the address above.

The APR comprises four sections, the last section includes the approved objectives and the calculation rules for each of those objectives. Following Section IV, upload an Excel file of the names of participants served during the project year that enrolled in an institution of higher education. The Excel file helps keep track of the students’ progression to postsecondary attainment; moreover, those particular students serve as the denominator for the objective on postsecondary attainment. The instructions and the Web application provide guidance in preparing the Excel file.

Selections made in the 2011-12 APR regarding the denominator for the postsecondary attainment objective and the tracking method will be pre-populated in Section IV (E) of the APR and cannot be changed.

  • Registration

    All grantees must register for a user ID and password in order to protect the security of the APR data. Register by clicking on the "Register Here Each Year" link and enter the name and e-mail address of the most recent Project Director. If the name and e-mail address match our records, proceed to the next step by selecting and answering two security questions. It is required to provide responses to the security questions should you need to use the "Forgot Password" link to receive a new and/or temporary password.

    For new Project Directors or Directors that have recently changed e-mail addresses, it is likely that your name and/or e-mail address is not updated in our records. In this situation, an e-mail message should be received from the Help Desk informing that the Program Specialist must approve the changes before the completion of the registration process. This process typically takes up to 48 hours. Once changes have been approved, an e-mail is sent informing the continuation of registering and submitting the APR.

  • The Help Desk

    For all technical problems accessing the Web site or using the Web application, please contact the Help Desk by either telephone at (703) 846-8248 or e-mail at Please note that the Help Desk will try to contact projects within 24 hours of receiving the telephone call or e-mail. The Help Desk will be available to respond to questions on weekdays that are not Federal holidays from November 4, 2013 until December 6, 2013. During peak times, it may take longer to receive a response; we therefore recommend that you prepare and submit the performance report as soon as all information has been completely collected.

  • New process for submitting signed copy of Section I

    After electronically submitting the APR, please submit a signed copy of the Section I Cover Page by scanning and uploading directly into the APR site. Should you have any issues or concerns with uploading the Section I Cover Page, please contact the Help Desk for assistance at (703) 832-1360.

If there is a need to revise the APR after it has been submitted please contact the Help Desk for assistance. Please note that the Department will only accommodate revisions until the due date for submitting the APR. For any questions regarding the APR requirements, please contact your Program Specialist directly; to ascertain your Program Specialist's name, telephone number, and e-mail address, please visit

Thank you for the time, effort, and dedication to the performance reporting period each year and for the commitment to providing complete and accurate data. Please retain source documents in a readily accessible form so that they can be verified during an on-site visit.


James Davis
GEAR UP, TRIO Talent Search and College Access Challenge Grant Division
Student Service


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Last Modified: 10/29/2013