Ronald E. McNair Postbaccalaureate Achievement Program

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Annual Performance Report Letter to McNair Project Directors

January 21, 2020

Dear McNair Project Director:

It is time to prepare the Annual Performance Report (APR) for the Ronald E. McNair Postbaccalaureate (McNair) Program for program year 2018-19.  The Web application you will use to submit your report will "go live" on Friday, January 24, 2020.  The due date for submitting your APR is Monday, February 24, 2020.

Please find the data structure and instructions for the report, along with links to the secured APR Web site maintained by our contractor, at 2018-19 McNair APR.  On January 24, 2020 you may begin your submission process at the following web location: https://trio.ed.gov/

Who needs to be on your APR data file?

  • All participants on your 2017-18 APR data file, except those participants whose Graduating Cohort Year of Bachelor’s Degree (field 29) is prior to 2008-09;
  • All new participants who were served in the reporting period; and
  • All participants who earned a Bachelor’s degree in the 2018-19 academic year.

Are there any changes to the APR and/or Web application for the 2018-19 reporting period?

Yes.  Two very noteworthy changes have occurred since the last reporting period.  (1) The Department of Education (Department) will no longer be collecting Social Security Numbers of students in the student record file.  Instead, projects are required to submit a Student Case Number for all student records that had been submitted as part of the 2017-18 APR.  The method through which the APR system validates reporting of Student Case Numbers creates some changes in the overall submission process.  For more information about reporting student case numbers, please see the following document.  (2) The system will provide checks to ensure that all students who are reported as being served in the student record file are reported as having met the criterion for being eligible to be served.  A student record file that includes one or more currently served students with information in Fields 15, 16 and 17 that indicate not meeting the criterion for eligibility will not be accepted. 

In addition to these changes, Field #17 has been updated to provide the opportunity to report students who are eligible to be served because they are members of a group that is underrepresented in certain academic disciplines as documented by standard statistical references or other national survey data.    This option is only to be reported for the individual student(s) formally accepted and approved by the Secretary during the 2018-19 project year.  Projects may not use this option for students who have not been pre-approved.  An approved student must have been submitted by name, classification and major and accepted by the Secretary on a case-by-case basis.

Prior Experience (PE) Points Report

Please note that prior experience (PE) points are assessed in the second, third and fourth years of the grant cycle.  Since the 2018-19 reporting period is the second year of the 2017-2022 grant cycle, the Department will use the data you submit to calculate your PE points.  Note that failure to submit your APR may adversely impact your future PE points because the 2018-19 APR data is used in future PE assessment years.
After submitting the APR, you will receive a summary of your reported information, including tabulations of PE points earned during this reporting period.
The method used to calculate values in this report is available at 2018-19 McNair APR.

Registration. Grantees must register a password in order to protect the security of their APR data.  All first-time users must register on the site in order to set up their account. To register, click on the "Login and Registration" link and provide the Project Director’s first and last name and email address.  If the PR number, last name, and email address match the data that the Department currently has on file, users will proceed with the registration process by providing a password, password confirmation, and selecting two security questions before submitting the form.  Users will be required to login again using the PR number and re-entering the password.

If the project director’s information has changed or needs to be updated from what the system holds, the user may submit updated information through the registration page to initiate a change verification process.  The information that the user submits will be verified by a program specialist.  Only after the new project director information has been verified can the user proceed with registration.   

Help Desk. If you encounter technical problems accessing the Web site or using the Web application, please contact the Help Desk at any time at (703) 885-8008 or via e-mail at  generaltrio@collabralink.com.  Please note that the Help Desk will respond to inquiries from grantees within two business days of receiving the telephone call or e-mail.  The Help Desk will be available to respond to questions on weekdays (excluding Federal Holidays) from January 24, 2020 to February 24, 2020.  During peak times, it may take longer to receive a response; thus, we encourage you to prepare and submit your performance report as soon as you have collected the complete set of data.

Please remember that, within five business days after final submission of your completed online APR, you must scan and upload a signed copy of Section I of the report form that certifies that the information submitted electronically has been verified to be accurate and complete.  Should you have any problems uploading Section I, please contact the Help Desk for assistance at (703) 885-8008.

If you need to revise your performance report data after submission, please contact the Help Desk for assistance.  Please note that generally the Department will be able to accommodate revisions only until the due date for submitting your APR.

Thank you for the time and effort you devote to the performance reporting process and for your commitment to providing complete and accurate data for the McNair Program.  Please retain source documents in a readily accessible form so that they can be verified during an on-site visit.

Sincerely,

ReShone Moore, PhD
Director
Graduate and Special Focus Programs Division

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Last Modified: 01/24/2020