Dear McNair Project Director:
It is time to prepare the Annual Performance Report (APR) for the Ronald E. McNair Postbaccalaureate (McNair) Program for program year 2014-15. The Web application you will use to submit your report will "go live" on December 1, 2015. The due date for submitting your APR is January 8, 2016.
Please find the data structure and instructions for the report, along with links to the secured APR Web site maintained by our contractor at http://www.ed.gov/programs/triomcnair/report.html.
Who needs to be on your APR data file?
All participants on your 2013-14 APR data file, except those participants whose Graduating Cohort Year of Bachelor’s Degree (field 29) is prior to 2004-05;
All new participants who were served in the reporting period; and
All participants who earned a Bachelor’s degree in the 2014-15 academic year.
Are there any changes to the Web application for the 2014-15 reporting period?
Yes, some changes have been made to the Web application system to address data issues and improve the quality of the APR data. They are as follows:
A few data validations were added to address data reporting issues.
The “Current Year of Graduate Study” report, which the web application system generates in Tier 2, was updated to ensure the correct reporting of the participants’ current year of graduate study.
As was conveyed to Grantees in 2013-14, there was an inconsistency between field 40 (Current Year of Graduate Study), Option 1 (1st yr. graduate/professional) and field 36 (Date of First Graduate School Enrollment). There were many participant records in which the student was reported as a “1st yr. graduate/professional” in 2012-13; however, the “Date of First Graduate School Enrollment” was in the next academic year (e.g., September 1, 2013). The McNair data shows that the range for the academic year is typically August 1 through July 31; therefore, a “Date of First Graduate School Enrollment” of September 1, 2013 would indicate that the participant was a 1st year graduate in 2013-14 and not in 2012-13. Since reporting the year of graduate study is critical in determining Prior Experience (PE) points for the “Continued Enrollment in Graduate School” objective and the GPRA measures, it is imperative that projects report this information correctly. To address the 2012-13 reporting issues, in 2013-14 the Department of Education (ED) allowed projects to report a participant as a 1st year graduate/professional for two consecutive years provided projects submitted an explanation for such participants. Projects were notified that this was a one-time allowance; therefore, beginning in 2014-15 participants who were 1st year graduate/professional in the 2013-14 reporting period cannot be reported as 1st year graduate/professional in 2014-15 or subsequent reporting periods.
For those participants who were a 2nd, 3rd, or beyond 3rd year graduate/professional in 2013-14, projects cannot report the same current year of graduate study in 2014-15 as the year of graduate study should increase by one if the participant enrolled in the reporting period.
As was the case in 2013-14 reporting period, McNair projects will receive their PE scores for assessment year 2014-15 (i.e., second year of PE) upon successful submission of their annual performance reports. The PE report will contain the policies used to assess your PE points, a table that summarizes the project’s approved and actual attained rates along with individual PE tables for each criterion. The method used to calculate PE points is available at http://www2.ed.gov/programs/triomcnair/report.html.
Registration. All projects must register for a user ID and password in order to protect the security of the APR data. Register by clicking on the "Register Here Each Year" link, enter your name, e-mail address, and select and answer two security questions. You are required to provide responses to these questions should you need to use the "Forgot Password" link to receive a new, temporary password.
Help Desk. If you encounter technical problems accessing the Web site or using the Web application, please contact the Help Desk at (703) 846-8248 or via e-mail at firstname.lastname@example.org. Please note that the Help Desk will try to contact grantees within 24 hours of receiving the telephone call or e-mail. The Help Desk will be available to respond to your questions on weekdays from December 1, 2015 through January 8, 2016. During peak times, it may take longer for you to receive a response; thus, I encourage you to prepare and submit your performance report as soon as you have collected the complete set of data.
After electronically submitting the APR, please submit a signed copy of Section I of the APR by scanning and uploading directly into the APR site. Should you have any problems uploading Section I, please contact the Help Desk for assistance at (703) 846-8248.
If there is a need to revise the APR after it has been submitted, please contact the Help Desk for assistance. Please note that the Department will only accommodate revisions until the due date for submitting the APR.
Thank you for the time and effort you devote to the performance reporting process and for your commitment to providing complete and accurate data for the McNair Program. Please retain source documents in a readily accessible form so that they can be verified during an on-site visit.
Katie E. Blanding, PhD
Graduate and Special Focus Programs Division