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Application Instructions

This document provides information to help you complete the Teaching Ambassador Fellowship application process. Please print this document and refer to it as you complete the vacancy postings.

In order to ensure the privacy of candidates and integrity of Fellowship selection, the application is conducted through the U.S. Department of Education’s normal hiring process which is managed through a combination of a government-wide jobs database – USAJobs and the Department’s internal hiring management systems – EDHIRES. These instructions will walk you through the application logistics.

There are two applications for the Fellowship—one for the Washington Fellowship and one for the Classroom Fellowship.

You may apply for one or both positions and to be considered for a position, you MUST submit an application for that position. The two different postings contain exactly the same items, with the exception of Questions 5 and 6, regarding applicable training and school community support which are worded to reflect the unique aspects of the individual positions. Your responses for all other questions may be the same for all postings if you apply for more than one of the Fellowship tracks. It is recommended that you compose and save your answers in a separate document and then submit them as instructed.

Complete Fellowship applications require three components:

1. Resume – an Official Federal Resume (required for application through USAJobs verifying your experience and background.

2. Narrative Responses – Responses to six (6) questions about your candidacy for the Fellowship.

3. Two Letters of Recommendations – One (1) from a training, development or academic program in which you have participated speaking to your capacity for this work in conjunction with Narrative Question 5 and one (1) from a school principal or district leadership expressing support for your participation in conjunction with Narrative Question 6.

Applicants should complete all three components and submit them online as instructed through USAJobs.

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact 202-401-1259. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.


Application Steps

1. User Account and Initiating the Application

To begin the specific application process for the Fellowship, you must first create a user account and a Federal resume at MY USAJOBS at the USAJOBs website. Please note that this is a required step in order to access the specific application for the Teaching Ambassador Fellowship. Though information may be cut and paste from your standard resume, the formatting will be different.

For tips on preparing your Federal resume, please click here: https://help.usajobs.gov/index.php/Troubleshooting_Resumes. The information in your Federal resume will become part of your application and will automatically be transferred to the U.S. Department of Education’s system, EDHIRES.

To begin the application process:

  • Go to the Vacancy Posting
  • Click on the [Apply Online] button on the announcement.
  • Log into your USAJOBS account (if you are not already logged in)
  • Select the resume you would like to submit.
  • Click on [Apply for this position now!]

You will then be automatically transferred to EDHIRES where you will complete the application process.

2. Personal Information
Once transferred to EDHIRES, follow the on-screen prompts to complete your application. Be certain to read the on-screen instructions thoroughly before continuing. First, you will be asked to complete or update your information on file. If you have already been to our site you will have the option to update your information on file or go directly to the assessment. We recommend selecting the option to update your information on file each time you apply in order to verify that your data on file is accurate. Please make sure to provide your best email address and phone number in this section.

3. EDHIRES User Account
This section requests that you respond to several core questions which relate to potential employment with the Federal government. These Core Questions DO require a response in order to complete your account.

The section also gives details as to how to submit your transcripts or an SF-50. These additional documents are NOT required for responding to the announcement or registering to apply and they will not be used in the selection of Teaching Ambassador Fellows. DO NOT fax these documents.

4. Narrative Responses
After reviewing your supporting documentation, you will be asked to respond to questions specific to this vacancy. You must respond to all questions in order to save or proceed with the application process. Each response must be limited to 3500 characters (with spaces) or approximately 500 words. It is recommended that you compose and save your answers in a separate document and paste them into the online application.

Each of the Fellowship Applications contain the following Narrative Response Questions:

1) Contributions to Student Learning - Explain how you feel that you are an effective instructor as measured by improved student learning and achievement. Include evidence such as student academic assessments and work, or results from programs you manage or research you have conducted, as some examples. Provide germane student and community demographic information and how you have tailored your instruction to meet students’ unique needs.

2) Leadership Experience - Discuss your education, personal background, and school, community, or other professional leadership roles. Provide specific examples of your leadership with other educators and school stakeholders and discuss how you measured your effectiveness. You may describe factors leading to success, how you overcame challenges and how you have worked with people with contradictory or opposing views.

3) Interests and Expertise - Discuss how your teaching experience can inform the Department’s work, particularly regarding: supports for excellent teaching such as preparation, evaluation, professional development, and/or career advancement; ensuring the most challenged schools have highly effective teachers; transitioning to more rigorous standards and assessments; and/or rapidly improving the most underachieving schools. Describe areas of greatest interest to you and explain how work in this area may support your future plans.

4) Communication Skills - Describe your experience writing and orally presenting on education issues. Provide examples of the different forums in which you have made presentations or led discourse and describe the professional networks in which you participate which could serve as potential vehicles for outreach to other teachers. Discuss strategies you have employed to effectively communicate complex or difficult information or to resolve challenges you faced.

The Washington Fellowship application has two additional questions:

5) Training and Development – The Washington Fellowship requires participants to learn, analyze and present information quickly and in detail. Describe how specific professional or leadership training or academic experiences have prepared you for this role. You must also provide a letter from one such organization with which you have worked attesting to your ability to succeed in this role.

6) School & Community Support – Washington Fellows share the Department’s public resources with, and gain insight from, educators across the country. Describe how and why you believe leaders in your school, community or region will support your participation in the program and outreach to educators. You must also provide a letter from your school or district leadership recommending you and acknowledging that it would entail a full-year sabbatical.

The Classroom Fellowship application has the following two additional questions:

5) Training and Development - The Classroom Fellowship requires significant networking and the ability to quickly identify and provide information. Describe how specific professional or leadership training or academic experiences have prepared you for this role. You must also provide a letter of support from one such organization with which you have worked attesting to your ability to succeed in this role.

6) School and Community Support - Classroom Fellows share public resources with and hear from other educators. Describe how and why you believe educational leaders in your school, community or region will support your outreach to educators. You must also provide a letter from a school or district leader recommending you and acknowledging that it may entail release time.

4. Letters of Recommendation
A) Training/Development letter This letter must be from someone who can verify at least one of the experiences you discussed in Question 5 and speak to your capacity to do the specific work of the Fellowship. The writer should be a representative from a professional, academic, or leadership development program in which you have participated such as a Master or PhD programs in public policy or education policy; a school, district, state or union led teacher leadership development programs; or program which requires intensive professional reflection. Please note this could include a variety of activities and is not limited to the examples above.

B) School or School District letter This letter must be from an administrator in your school, district, or early childhood program who can recommend you to the Fellowship to accompany your response to question 6. The letter should support the attributes you discuss in the narrative questions – particularly contributions to student learning – and acknowledge understanding of the participation requirements. Please note that school leaders do not need to guarantee IPA approval in this letter or submit any paperwork at this point of application.

C) Submission
At the bottom of the online Section entitled “Documents” you will see one box for “Fellowship Letter – Training and Development” and “Fellowship Letter – School Support.” You may upload your letters directly to your application or fax them to a specific code which will attached them to your application.

If you choose to fax, you MUST use the specific Cover Sheet generated by pressing on “Fax” and “Generate Cover sheet.” This will provide a sheet with a bar code specific for your application and a fax number. You MUST use this Cover Sheet in order for your letters to be successfully attached to your application and you MUST include both letters of support at the same time.

Again, please note that the “SF-50, Transcript, and Sch. A Ltr” also listed in the “Documents” section are NOT required for this application. Please DO NOT send them.

5. Review and Submit Application
The final step of the application process is to review and submit your complete online application package. Review the personal information, vacancy questions and resume for accuracy and completeness.

It is highly recommended that you select the option to have an email sent to yourself with your materials to demonstrate your submission.

Finally, select [Finished] to submit your application. You must click on this final [Finished] button for your application to be submitted and receive consideration; however, you may return at any time until 11:59 p.m. Eastern Time on January 23, 2013 to update or make changes to your application.

Once submitted, you will be redirected back to USAJOBS where you may view your application status, continue to browse for open positions and/or apply for additional positions.

6. Revise your Application
Should you wish to update your application materials, you may do so at any time prior to the application’s close. From the vacancy announcement, again select “Apply On Line” and a resume to submit. Once transferred to EDHires you will be notified that you have applied already and asked if you wish to edit your application.


Both the Washington and Classroom Fellow Applications contain the following Narrative Response Questions:

A) Contributions to Student Learning - Explain how you feel that you are an effective instructor as measured by improved student learning and achievement. Include evidence such as student academic assessments and work, or results from programs you manage or research you have conducted, as some examples. Provide germane student and community demographic information and how you have tailored your instruction to meet students’ unique needs.

B) Leadership Experience - Discuss your education, personal background, and school, community, or other professional leadership roles. Provide specific examples of your leadership with other educators and school stakeholders and discuss how you measured your effectiveness. You may describe factors leading to success, how you overcame challenges and how you have worked with people with contradictory or opposing views.

C) Interests and Expertise - Discuss how your teaching experience can inform the Department's work, particularly regarding: supports for excellent teaching such as preparation, evaluation, professional development, and/or career advancement; ensuring the most challenged schools have highly effective teachers; transitioning to more rigorous standards and assessments; and/or rapidly improving the most underachieving schools. Describe areas of greatest interest to you and explain how work in this area may support your future plans.

D) Communication Skills - Describe your experience writing and orally presenting on education issues. Provide examples of the different forums in which you have made presentations or led discourse and describe the professional networks in which you participate which could serve as potential vehicles for outreach to other teachers. Discuss strategies you have employed to effectively communicate complex or difficult information or to resolve challenges you faced.

The Washington Fellowship application has two additional questions:

E) Training and Development – The Washington Fellowship requires participants to learn, analyze and present information quickly and in detail. Describe how specific professional or leadership training or academic experiences have prepared you for this role. You must also provide a letter from one such organization with which you have worked attesting to your ability to succeed in this role.

F) School & Community Support – Washington Fellows share the Department's public resources with, and gain insight from, educators across the country. Describe how and why you believe leaders in your school, community or region will support your participation in the program and outreach to educators. You must also provide a letter from your school or district leadership recommending you and acknowledging that it would entail a full-year sabbatical.

The Classroom Fellowship application has the following two additional questions:

E) Training and Development - The Classroom Fellowship requires significant networking and the ability to quickly identify and provide information. Describe how specific professional or leadership training or academic experiences have prepared you for this role. You must also provide a letter of support from one such organization with which you have worked attesting to your ability to succeed in this role.

F) School and Community Support - Classroom Fellows share public resources with and hear from other educators. Describe how and why you believe educational leaders in your school, community or region will support your outreach to educators.  You must also provide a letter from a school or district leader recommending you and acknowledging that it may entail limited release time for travel.


Letters of Support

A) Training/Development letter
This letter must be from someone who can verify at least one of the experiences you discussed in Question E and speak to your capacity to do the specific work of the Fellowship. The writer should be a representative from a professional, academic, or leadership development program in which you have participated such as a Master or PhD programs in public policy or education policy; a school, district, state or union led teacher leadership development programs; or program which requires intensive professional reflection. Please note this could include a variety of activities and is not limited to the examples above.

B) School or School District letter
This letter must be from an administrator in your school, district, or early childhood program who can recommend you to the Fellowship. The letter should support the attributes you discuss in the narrative questions – particularly contributions to student learning – and acknowledge understanding of the participation requirements.

C) Submission
At the bottom of the online Section entitled "Documents" you will see a box for "Fellowship Letters."  You may upload your letters directly to your application or fax them to a specific code which will attached them to your application.

If you choose to fax, you MUST use the specific Cover Sheet generated by pressing on "Fax" and "Generate Cover sheet." This will provide a sheet with a bar code specific for your application and a fax number. You MUST use this Cover Sheet in order for your letters to be successfully attached to your application and you MUST include both letters of support at the same time.

Again, please note that the "SF-50, Transcript, and Sch. A Ltr" also listed in the "Documents" section are NOT required for this application. Please DO NOT send them.


Review and Submit Application

The final step of the application process is to review and submit your complete online application package. Review the personal information, vacancy questions and resume for accuracy and completeness.

It is highly recommended that you select the option to have an email sent to yourself with your materials to demonstrate your submission.

Finally, select [Finished] to submit your application. You must click on this final [Finished] button for your application to be submitted and receive consideration; however, you may return at any time until midnight Eastern Time on January 17, 2011 to update or make changes to your application.

Once submitted, you will be redirected back to USAJOBS where you may view your application status, continue to browse for open positions and/or apply for additional positions.


Revise your Application

Should you wish to update your application materials, you may do so at any time prior to the application's close. From the vacancy announcement, again select "Apply On Line" and a resume to submit. Once transferred to EDHires you will be notified that you have applied already and asked if you wish to edit your application.


 
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Last Modified: 12/20/2012