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Frequently Asked Questions

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  1. Administrative: What is the deadline date for this competition?
  2. Adminstrative: May I get an extension of the deadline date?
  3. Administrative: Do I have to submit my application electronically?
  4. Administrative: How do I submit my application electronically?
  5. Administrative: What information do I enter in box 4 Applicant Identifier, box 5a Federal Entity Identifier, and box 5b Federal Award Identifier on the SF-424 form?
  6. Adminisrative: How does the Freedom of Information Act affect my application?
  7. Administrative: For my GEPA 427 statement is it adequate to state that our organization does not discriminate on the basis of race, religion, sex, etc.?
  8. Administrative: What is required from an applicant whose State Single Point of Contact indicates that they are not reviewing applications for this grant competition?
  9. Administrative: By what date do applicants have to submit their application to their State Single Point of Contact, if participating?
  10. Administrative: What steps should the applicant’s A uthorized Representative take before signing a grant application?
  11. Administrative: What should I include in the “Table of Contents”?
  12. Eligibility: Who is eligible to apply?
  13. Eligibility: May I submit an application on behalf of my local school?
  14. Eligibility: Are charter schools considered to be eligible applicants?
  15. Eligibility: Are Area Educational Districts, Educational Service Centers or other similar entities eligible for this program?
  16. Eligibility: Are colleges or universities eligible to apply for this grant?
  17. Eligibility: Must an LEA include a plan to serve high-need schools in order to be eligible to receive a grant?
  18. Eligibility: What priority must all applicants address to be considered for funding?
  19. Eligibility: Must applications address the “Competitive Preference Priorities”?
  20. Eligibility: If we receive competitive preference points and receive a grant award, when does our plan for coordination with other related activities need to be finalized?
  21. Eligibility: Is the award of a SCTG-LEA grant contingent on applying for and being awarded a Department of Health and Human Services (HHS) Substance Abuse and Mental Health Services Administration (SAMSHA) “Now is the Time” Project AWARE (Advancing Welln
  22. Eligibility: Do I need to be a Promise Zone grantee in order to apply for this grant?
  23. Eligibility: Where can I find a list of designated Promise Zones and lead organizations?
  24. Eligibility: Are we required to identify the competitive preference priority (or priorities) in the abstract section of the application for purposes of earning competitive preference priority points?
  25. Eligibility: Where should we provide supporting information to address the competitive preference priority (or priorities) for purposes of earning competitive preference priority points?
  26. Eligibility: Is drug abuse prevention an allowable activity?
  27. Requirements: What Assurances and Certifications are required for the SCTG-LEA application?
  28. Requirements: What are the Project Performance Measures for the SCTG-LEA program?
  29. Requirements: Do we need to include baseline data for Project Performance Measures in the application?
  30. Requirements: Where can I access the “reliable and valid tools and processes for evaluating the fidelity of implementation of the multi-tiered behavioral framework, as well as for measuring its outcomes?”
  31. Requirements: What do we do if we do not have experience with collecting and reporting the required performance data through other projects or research?
  32. Requirements: What documentation is necessary to prove assurance that we will work with a technical assistance provider, such as the PBIS Technical Assistance Center funded by the Department?
  33. Requirement: What technical assistance is available for SCTG grantees?
  34. Requirements: What should be considered when selecting and working with TA providers who are supporting the implementation of PBIS practices, systems, and data?
  35. Requirements: Is the Department requiring applicants to provide training and technical assistance to a minimum number of schools?
  36. Selection Criteria: How will applications be reviewed?
  37. Selection Criteria: Will an applicant receive its scores and reviewer comments after the competitions are completed?
  38. Selection Criteria: Will the reviewers be asked to read every part of each application?
  39. Budget: Is there a maximum award amount for this competition?
  40. Budget: Must SCTG projects meet Supplement, Not Supplant provisions?
  41. Budget: What is an indirect cost?
  42. Budget: Does this program use a restricted or unrestricted indirect cost rate?
  43. Budget: If an applicant intends to charge indirect costs to the grant, what documentation should it submit with its application?
  44. Budget: If a grantee fails to propose indirect costs in the budget section of the application, may it charge indirect costs to the grant once awarded
  45. Budget: If, at the time it receives its SCTG-LEA grant award, a grantee does not have an approved indirect cost agreement, may it still charge indirect costs to the SCTG-LEA funds?
  46. Budget: Are there guidelines for how much money can be spent on consultants?
  47. Budget: What are the SCTG-LEA funding restrictions?
  48. Budget: Can SCTG-LEA funds be used to pay for direct services to students associated with interventions as part of the evidence-based multi-tiered behavioral framework for improving behavioral outcomes and learning conditions for all students?
  49. Budget: When direct costs include equipment and large contracts, how are these costs treated in the calculation of a grantee’s indirect costs?
  50. Budget: Are SCTG-LEA applicants required to secure cost sharing or matching funds?
  51. Budget: When an applicant commits non-SCTG funds to the proposed project, does this create a legal obligation to fulfill the commitment?
  52. Budget: What is the project and budget period for these grants?
  53. Budget: What should I use as the project start date?
  54. Budget: Must a grantee wait until the start of the initial budget period to begin incurring costs that grant funds will reimburse?
  55. Budget: Can applicants budget for “training stipend” costs on ED Form 524?
  56. Budget: What should be included in the budget narrative?
  57. Budget: Will there be a New Grantee Project Directors Meeting and how should we budget for this event?
  58. Additional Questions: Who do I contact for more information about this grant competition?

1. Administrative: What is the deadline date for this competition?

June 23, 2014 at 4:30:00 PM Washington DC time.

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2. Adminstrative: May I get an extension of the deadline date?

Waivers for individual applications failing to meet the deadline will not be granted, regardless of the circumstances. Under very extraordinary circumstances the Department may change the closing date for a grant competition. When this occurs, the Department announces such a change in a notice published in the Federal Register.

If you are prevented from electronically submitting your application on the application deadline date because of technical problems with the Grants.gov system, we will grant you an extension until 4:30:00 p.m., Washington, DC time, the following business day to enable you to transmit your application electronically or by hand delivery. You also may mail your application by following the mailing instructions described in the notice.

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3. Administrative: Do I have to submit my application electronically?

Yes. Unless you qualify for an exception in accordance with the instructions found in the Notice Inviting Applications (NIA), you must submit your application electronically.

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4. Administrative: How do I submit my application electronically?

For more information on using Grants.gov, please refer to the NIA for this competition published in the Federal Register; the Grants.gov “Submission Procedures and Tips” document found in this application package; and/or visit www.grants.gov.

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5. Administrative: What information do I enter in box 4 Applicant Identifier, box 5a Federal Entity Identifier, and box 5b Federal Award Identifier on the SF-424 form?

These boxes are not applicable for this competition. Please leave boxes 4, 5a, and 5b blank. You may input “NA” in each box, but be sure not to include a slash (i.e., “N/A”), the system will not allow you to input special characters.

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6. Adminisrative: How does the Freedom of Information Act affect my application?

The Freedom of Information Act (FOIA) provides that any person has the right to request access to federal agency records or information. All U.S. Government agencies are required to disclose records upon receiving a written request for them, except for those records that are protected from disclosure by the nine exemptions listed in the FOIA. All applications submitted for funding consideration under this grant competition are subject to the FOIA. To read the text of the Freedom of Information Act, visit http://www.ed.gov/policy/gen/leg/foia/foiatoc.html.

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7. Administrative: For my GEPA 427 statement is it adequate to state that our organization does not discriminate on the basis of race, religion, sex, etc.?

No. An organization’s non-discrimination statement is not sufficient to meet the GEPA requirements. A GEPA statement should outline an entity’s potential barriers and solutions to equal access, specific to the proposed project.

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8. Administrative: What is required from an applicant whose State Single Point of Contact indicates that they are not reviewing applications for this grant competition?

Applicants should include a copy of such a response from the State Single Point of Contact in their application package submitted to ED and check the appropriate line on the SF 424 form.

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9. Administrative: By what date do applicants have to submit their application to their State Single Point of Contact, if participating?

Applicants must submit their application to the State Single Point of Contact by the deadline date for transmitting their application to ED.

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10. Administrative: What steps should the applicant’s A uthorized Representative take before signing a grant application?

The standard form that serves as a cover sheet for grant applications includes a certification statement that accompanies the authorized representative’s signature. That certification indicates that the information provided in the grant application is true and complete to the best of the authorized representative’s knowledge, and that any false, fictitious, or fraudulent statements or claims may subject the authorized representative to administrative, civil, or criminal penalties. As a result, an authorized representative should carefully review a grant application before signing in order to be sure that all of the information contained in the application package is correct. Additionally, an authorized representative should be sure that the application describes a project that has the organization’s support and reflects an approach that the organization is committed to implementing.

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11. Administrative: What should I include in the “Table of Contents”?

The Table of Contents shows where and how the important sections of your proposal are organized and should not exceed one double spaced page. The application package shows the “Table of Contents” falling within the “Project Narrative,” but the “Table of Contents” should be comprehensive, covering all application content.

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12. Eligibility: Who is eligible to apply?

Eligible applicants include Local Educational Agencies (LEAs), or consortia of LEAs, as defined by section 9101(26) of the ESEA.

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13. Eligibility: May I submit an application on behalf of my local school?

No. Applicants must meet the definition of an LEA.

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14. Eligibility: Are charter schools considered to be eligible applicants?

Charter schools that are considered LEAs under state law are eligible to apply for funding under this program. If funded, the administration of the project must be maintained at the Charter school. Charter schools must provide proof of LEA status. If possible, include a letter from the applicable SEA verifying this status.

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15. Eligibility: Are Area Educational Districts, Educational Service Centers or other similar entities eligible for this program?

If these entities are considered LEAs under state law, they are eligible to apply for funding under this program.

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16. Eligibility: Are colleges or universities eligible to apply for this grant?

No. Colleges and universities are generally not considered LEAs and thus are not eligible for this grant. Only entities that meet the definition of an LEA may receive funding under this program.

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17. Eligibility: Must an LEA include a plan to serve high-need schools in order to be eligible to receive a grant?

Yes. Consistent with Application Requirement (c), applicants must describe how their proposed project will address the needs of high-needs schools. High-need schools include, but are not limited to, high-poverty schools (as defined in the notice), low-performing schools (as defined in the notice), persistently lowest-achieving schools (as defined in the notice), and priority schools (as defined in the notice).

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18. Eligibility: What priority must all applicants address to be considered for funding?

All applications must address the absolute priority as written in the NIA: Grants to Local Educational Agencies (LEAs) to Implement Multi-Tiered Behavioral Frameworks to Improve School Climate. Under this priority, we provide grants to LEAs to develop, enhance, or expand systems of support for, and provide technical assistance to, schools within the LEA implementing a multi-tiered behavioral framework to improve school climate and behavioral outcomes for all students.

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19. Eligibility: Must applications address the “Competitive Preference Priorities”?

No. Applicants are not required to address competitive preference priorities, but may earn competitive preference points by designing grant programs that meet the expectations defined in the competitive preference priority language. There are two competitive preference priorities in the FY 2014 SCTG-LEA competition.

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20. Eligibility: If we receive competitive preference points and receive a grant award, when does our plan for coordination with other related activities need to be finalized?

Applicants that receive additional competitive preference points under this priority and are ultimately awarded a School Climate Transformation Grant will finalize the high-quality plan described in response to this priority post-award.

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21. Eligibility: Is the award of a SCTG-LEA grant contingent on applying for and being awarded a Department of Health and Human Services (HHS) Substance Abuse and Mental Health Services Administration (SAMSHA) “Now is the Time” Project AWARE (Advancing Welln

No. However, we provide competitive preference points to an applicant based on the application’s description of a credible, high-quality plan to coordinate proposed activities with related activities that are funded through other available resources in such a manner as to enhance the overall impact of their proposed project.

The coordination may be with related activities that are currently in progress, such as the SAMHSA’s Safe and Healthy Students program (CFDA 93.243) and HHS’s Health Resources Services Administration’s Center for School Mental Health (Project U45 MC 00174); as well as with related activities that would be conducted under other programs for which the applicant is currently seeking funding, such as the Mental Health First Aid program being funded by SAMHSA under the Project AWARE Local Educational Agency Grants and the School Justice Collaboration Program: Keeping Kids in School and Out of Court being funded by the Department of Justice.

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22. Eligibility: Do I need to be a Promise Zone grantee in order to apply for this grant?

No. Projects that are designed to serve and coordinate with a federally designated Promise Zone are eligible for 5 competitive preference priority points. Applicants should submit a letter from the lead entity of a designated Promise Zone attesting to the contribution that the proposed activities would make, and supporting the application. The applicant must note in the abstract section of its application that they are eligible for these competitive preference priority points.

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23. Eligibility: Where can I find a list of designated Promise Zones and lead organizations?

A list of designated Promise Zones and lead organizations can be found at www.hud.gov/promisezones.

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24. Eligibility: Are we required to identify the competitive preference priority (or priorities) in the abstract section of the application for purposes of earning competitive preference priority points?

Yes. Applicants may address either of the competitive preference priorities or both. In order to be eligible for earning competitive preference priority points, an applicant must identify in the abstract section of its application the competitive preference priority or priorities for which it is seeking points. Applications that fail to clearly identify the competitive preference priority or priorities for which they are seeking to earn points in the abstract section will not be reviewed against the competitive preference priority and will not be awarded competitive preference priority points

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25. Eligibility: Where should we provide supporting information to address the competitive preference priority (or priorities) for purposes of earning competitive preference priority points?

You should discuss in more detail how you will be addressing the competitive preference priority (or priorities), as part of the overall proposed project goals and objectives in the application narrative. For the Promise Zones competitive preference priority, you should include the letter of support in the “Other Attachments” section of the application package in order to be considered for the competitive preference priority points.

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26. Eligibility: Is drug abuse prevention an allowable activity?

Yes. Grantees are encouraged, as part of their local needs assessment, to measure student drug use along with other relevant issues and problems. If you are awarded a grant, this local needs assessment should be used to help identify and select the most appropriate evidence based programs and practices.

If the needs assessment indicates that drug abuse is an issue for students, drug abuse prevention should be addressed by a multi-tiered behavioral framework.

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27. Requirements: What Assurances and Certifications are required for the SCTG-LEA application?
p> Be certain to complete all required assurances and certifications in Grants.gov, and include all required information in the appropriate place on each form. The assurances and certifications required for this application are:
  • Assurances for Non-Construction Programs (SF 424B Form)
  • Disclosure of Lobbying Activities (SF LLL Form)
  • Certification Regarding Lobbying (ED 80-0013 Form)
  • General Education Provisions Act (GEPA) Requirements – Section 427

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28. Requirements: What are the Project Performance Measures for the SCTG-LEA program?

The Department has established the following performance measures for assessing the effectiveness of the School Climate Transformation Grant Program:

  • Number and percentage of schools that report an annual decrease in office disciplinary referrals.
  • Number and percentage of schools that report an annual improvement in the attendance rate.
  • Number and percentage of schools that report an annual decrease in suspensions and expulsions, including those related to possession or use of drugs or alcohol.
  • Number and percentage of schools annually that are implementing the multi-tiered behavioral framework with fidelity.

For specific requirements on grantee reporting, please go to the ED Performance Report Form 524B at http://www.ed.gov/fund/grant/apply/appforms/appforms.html.

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29. Requirements: Do we need to include baseline data for Project Performance Measures in the application?

Applicants must provide baseline data (as defined in the NIA) for each of the project performance measures listed above and explain why each proposed baseline is valid; or, if the applicant has determined that there are no established baseline data for a particular performance measure, explain why there is no established baseline and explain how and when, during the project period, the applicant will establish a valid baseline for the performance measure.

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30. Requirements: Where can I access the “reliable and valid tools and processes for evaluating the fidelity of implementation of the multi-tiered behavioral framework, as well as for measuring its outcomes?”

There are many sources of information, technical assistance, and support available to LEA and SEA grantees. One federal source is the PBIS TA Center at www.pbis.org. Whether an applicant or grantee chooses to seek TA from this center or not, there is a wealth of information available under blueprints to assist with developing this grant. Additional supports, practices, curriculum may need to be included within the framework to address specific LEA or SEA resources and needs.

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31. Requirements: What do we do if we do not have experience with collecting and reporting the required performance data through other projects or research?

Applicants should provide other evidence of capacity to successfully carry out data collection and reporting for its proposed project.

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32. Requirements: What documentation is necessary to prove assurance that we will work with a technical assistance provider, such as the PBIS Technical Assistance Center funded by the Department?

Applicants should determine what technical assistance they need and consider what provider(s) fits their needs, and are encouraged to include a description in the program narrative of their applications of the technical assistance related to implementing program activities that will be provided. As a condition of their award, grantees will be required to submit an assurance that they will work with a technical assistance provider, such as the PBIS Technical Assistance Center funded by the Department, to ensure that technical assistance related to implementing program activities is provided.

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33. Requirement: What technical assistance is available for SCTG grantees?

In September of 2014, the Department funded the National Technical Assistance Center on Positive Behavioral Interventions and Supports. The full priority can be viewed at http://www.gpo.gov/fdsys/pkg/FR-2013-07-05/pdf/2013-16191.pdf.

The PBIS Center provides comprehensive and specific TA activities and products including:

A. Information about PBIS practices, systems, outcomes, and data;
B. Demonstrations of implementation of PBIS systems and practices with evaluation data at the student, school, district, and state levels;
C. Professional development materials and resources for skill and capacity building in the implementation, coordination, leadership, etc. of PBIS practices and systems;
D. Collaboration activities across schools, districts, and states; professional organizations; state and federal offices and departments; other federally sponsored centers and projects; etc.;
E. Research about the efficacy, efficiency, and relevance of a give PBIS practice, system, and/or demonstration; and
F. Evaluation planning tools, evaluation tools, online websites for collection of fidelity and impact data.

All activities and products found directly at the Center website www.pbis.org are downloadable and/or accessible for free. General TA (e.g., conference calls, material review) that is provided by indirect communications (e.g., telephone, email, mail) also is no cost to SEAs or LEAs.

Some targeted and intensive technical assistance as contracted and required by the Office of Special Education Programs or Office of Safe and Healthy Students, U.S. Department of Education might be provided at no cost to specified LEA or SEA.<.p>

Intensive or personalized and on-site technical assistance is not included in the TA Center activities and will need to be budgeted for in grant applications.

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34. Requirements: What should be considered when selecting and working with TA providers who are supporting the implementation of PBIS practices, systems, and data?

Decision making should be guided by an integrated consideration of expected student outcomes, student performance data, implementation systems, and evidence-based practices. TA providers of PBIS should provide complete and comprehensive justifications, rationales, successful demonstrations, and efficacy evidence for their knowledge, content, practices, and implementation systems.

All practices must be empirically evidence-based. All systems must be supported with evaluation data demonstrating implementation fidelity and student benefit. All data must be linked to educationally and socially relevant and important questions that reflect the local context and culture. TA providers of PBIS should document and demonstrate familiarity with assessment and evaluation tools that align with the PBIS framework.

TA providers of PBIS should organize and provide TA that considers implementation capacity building across the full implementation organization, including family, classroom, school, district/region, and state. Implementation capacity includes:

  • Training, coaching, evaluation, coordination teaming and leadership.
  • Efficiency audits of different, related, and/or overlapping initiatives and projects.
  • Implementation capacity considers policy and procedures that institutionalize a comprehensive tiered continuum or framework of evidence-based behavior practices and systems that enables durability and sustainability in the context of change and data-based decision making.
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35. Requirements: Is the Department requiring applicants to provide training and technical assistance to a minimum number of schools?

No. Applicants should estimate the number of schools that will be a part of the grant. The number of schools should justify the requested funds.

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36. Selection Criteria: How will applications be reviewed?

The Department will first screen applications to determine which applications should be forwarded to reviewers based on the adequacy of the applications’ response to the absolute priorities, eligibility, and other requirements published in the NIA.

The Department intends to use independent reviewers from various backgrounds and professions with relevant expertise. These reviewers will use their professional judgment to evaluate and score each application based on the selection criteria.

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37. Selection Criteria: Will an applicant receive its scores and reviewer comments after the competitions are completed?

Yes. Both funded and unfunded applicants will receive a copy of the technical review form completed by the peer reviewers. Individual reviewer names are deleted from the forms to preserve confidentiality.

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38. Selection Criteria: Will the reviewers be asked to read every part of each application?

Reviewers will be asked to read every part of the application (including the budget narrative, budget forms, and project narrative, among others); however, reviewers will not read any pages of the project narrative that exceed the page limit. For this reason and to facilitate the review, the Department encourages applicants to carefully follow the directions in the application package. Applicants should pay particular attention to the flow of the narrative and correctly label all attachments.

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39. Budget: Is there a maximum award amount for this competition?

Yes. We will reject any application that proposes a budget exceeding $750,000 for a single budget period of 12 months. The Assistant Secretary for Elementary and Secondary Education may change the maximum amount through a notice published in the Federal Register.

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40. Budget: Must SCTG projects meet Supplement, Not Supplant provisions?

No.

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41. Budget: What is an indirect cost?

An indirect cost is an expense that you incur that is necessary for implementing the grant, but may be difficult to identify directly with your grant. For example, indirect costs may include money spent for heat, light, rent, telephone, security, accounting, and Internet use.

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42. Budget: Does this program use a restricted or unrestricted indirect cost rate?

Unrestricted indirect cost rate.

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43. Budget: If an applicant intends to charge indirect costs to the grant, what documentation should it submit with its application?

If an applicant has a current indirect cost rate, it should submit a copy of its current indirect cost rate agreement, including its current rate.
If an applicant does not have a current indirect cost rate agreement, applicants should submit a provisional indirect cost rate. Applicants may choose not to submit indirect cost rate information at the time of application; however, in order to charge indirect costs to the grant, this applicant will need to submit an indirect cost rate agreement. The applicant should include any proposed indirect costs in its proposed budget and budget narrative.

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44. Budget: If a grantee fails to propose indirect costs in the budget section of the application, may it charge indirect costs to the grant once awarded

During the Department’s budget review process, which occurs prior to grant award, the Department reviews each applicant’s requested budget. If the requested budget does not include estimated indirect costs, they will not be included in the budget approved by the Department that forms the basis of the grant award. This means that, after award, a grantee would only have funds with which to charge indirect costs to the grant if the approved direct costs of the grantee’s project for any budget period exceed the grantee's actual direct costs. Where this occurs, the grantee may submit a requested budget revision to the Department program office to use the excess funds budgeted for direct costs to cover its indirect costs.

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45. Budget: If, at the time it receives its SCTG-LEA grant award, a grantee does not have an approved indirect cost agreement, may it still charge indirect costs to the SCTG-LEA funds?

A grantee that does not have an indirect cost agreement at the time of application may still be able to charge indirect costs to the SCTG until it receives an approved rate, if the Secretary approves the grantee's request to use a temporary rate of ten percent of budgeted direct salaries and wages. However, after the grant award is issued, the grantee must expeditiously take steps to obtain an indirect cost rate.

To get an indirect cost rate agreement, a successful applicant should contact its SEA to obtain an indirect cost agreement. The grantee should inform ED that it has taken this step and forward to the ED program office the indirect cost rate agreement that it eventually obtains.

For additional information about obtaining an approved indirect cost rate or applying for an indirect cost rate, contact the Department’s indirect cost group at IndirectCostGroup@ed.gov.

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46. Budget: Are there guidelines for how much money can be spent on consultants?

No. Under EDGAR 75.515, a grantee must use its general policies and practices when it hires, uses, and pays a consultant as part of the project staff. However, grant funds may not be used to pay a consultant unless there is a need in the project for the services of that consultant and the grantee cannot meet that need by using an employee rather than a consultant.

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47. Budget: What are the SCTG-LEA funding restrictions?

Program funds may be used for costs related to training, technical assistance, and capacity building, in addition to other allowable costs.

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48. Budget: Can SCTG-LEA funds be used to pay for direct services to students associated with interventions as part of the evidence-based multi-tiered behavioral framework for improving behavioral outcomes and learning conditions for all students?

Yes. Grant activities should all be related to developing LEA capacity to adopt, implement and sustain the practices, personnel and system supports to implement and expand multi-tiered behavioral frameworks to create positive school climates and effective learning environments for all students.

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49. Budget: When direct costs include equipment and large contracts, how are these costs treated in the calculation of a grantee’s indirect costs?

The terms of the applicable indirect cost agreement govern this issue. In general, the indirect cost rate is applied to direct costs to calculate the indirect costs that can be charged to a grant. However, many indirect cost rate agreements exclude from the direct costs used for this calculation equipment costs and contractual costs that exceed the first $25,000 of each contract. Each applicant should consult its own indirect cost rate agreement to determine which expenses can be included in direct costs when calculating indirect costs.

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50. Budget: Are SCTG-LEA applicants required to secure cost sharing or matching funds?

No.

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51. Budget: When an applicant commits non-SCTG funds to the proposed project, does this create a legal obligation to fulfill the commitment?

Yes. Section 75.700 of the Education Department General Administrative regulations (EDGAR) (34 C.F.R. 75.700) requires each grantee to comply with the content of its approved application. Therefore, if an application is approved, the grantee is responsible for fulfilling the commitment of non-SCTG funds or in-kind resources set forth in Section B of ED Form 524 included in its application and any commitment of non-SCTG Federal funds identified in the application. Grantees are required to meet these commitments and to report on the extent to which they have been met in their annual performance reports.

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52. Budget: What is the project and budget period for these grants?

The project period for this grant is up to five years (60 months). Each grant year is considered its own budget period. The application should include a description of the proposed activities for all five years, as well as a budget narrative that includes information for each budget year. Continuation awards are made based on an applicant’s ability to demonstrate substantial progress in their required annual performance reports.

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53. Budget: What should I use as the project start date?

Should you receive a grant, the start date will depend on when funds can be awarded and obligated. The proposed project start date might be slightly modified to accommodate this.

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54. Budget: Must a grantee wait until the start of the initial budget period to begin incurring costs that grant funds will reimburse?

No. SCTG funds are available to reimburse a grantee for pre-award costs that are reasonable, necessary, and otherwise allowable when these costs were incurred within 90 days prior to the beginning of the grant's initial budget period. For instance, a grantee with a budget period start date of October 1 may begin carrying out tasks for the new project as early as July 1, although it cannot draw down any payments until October 1 when the grant is awarded and the initial budget period has begun.

However, until notified of receipt of a grant award, an applicant bears the risk of committing its own funds to these pre-award obligations. If the applicant is not awarded a SCTG grant, the Department will not reimburse the applicant for any costs incurred in anticipation of a possible grant award.

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55. Budget: Can applicants budget for “training stipend” costs on ED Form 524?

No. These costs are not allowable for this program. All applicants must complete the “training stipend” line item with a “0.”

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56. Budget: What should be included in the budget narrative?

The narrative should provide a detailed description of how the applicant plans to use its requested SCTG funds. If an applicant plans to use non-SCTG funds or in-kind resources, they should include a second narrative describing how these funds will be used.

The budget narrative should be of sufficient scope and detail for the Department to determine if the costs are necessary, reasonable, and otherwise allowable, and for the reader to understand how the applicant proposes to use Federal and non-Federal funds to support the proposed project.

For further guidance on Federal cost principles, an applicant may wish to consult the applicable Office of Management and Budget (OMB) Circulars: OMB Circular A-87 (for SEAs and LEAs) and A-21 (for nonprofit organizations). (To review these Circulars, go to www.whitehouse.gov/omb/circulars.)

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57. Budget: Will there be a New Grantee Project Directors Meeting and how should we budget for this event?

Yes. Applicants must budget for a 3-day trip to Chicago on October 28-30, 2014. The first day will be the new grantee kick off meeting and the two days following will be the 2014 National PBIS Leadership Forum. Additional information can be found at https://sites.google.com/a/istac.net/national-pbis-leadership-forum/#overview.

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58. Additional Questions: Who do I contact for more information about this grant competition?

Any questions pertaining to this grant competition should be directed to Eve Birge, U.S. Department of Education, Email: SCTG-LEA@ed.gov or by phone: 202-453-6777. Please note that we anticipate receiving a large volume of inquiries and recommend contacting us via email with any questions. We will do our best to respond to inquiries within 24-48 hours. Please do not wait until the closing date to contact us with questions, as we may not be able to respond prior to competition closing time.

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Last Modified: 06/05/2014