Vocational Rehabilitation State Grants

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Fiscal Resources

Grantees may find the following documents useful in providing guidance on fiscal matters related to the Basic VR program.

(Updated June 2014)

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General Information
  • Accessing and Initiating Changes to Formula Grant Award Notifications
    February 19, 2014
    This document describes the process to be used to request changes to the GAN (Grant Award Notification) such as address; however this process may be used only when the rights and obligations of the grantee are not affected. Also, please note that this process does not apply to the State Grant for Assistive Technology program.
    PDF (232KB)
  • ED Memoranda & Guidance for Grantees
    "OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards"
    On December 26, 2013, the Office of Management and Budget (OMB) published new guidance for Federal award programs, OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ( Guidance). The Guidance supersedes and streamlines requirements from OMB Circulars A-21, A-87, A-110, A-122, A-89, A-102 and A-133 and the guidance in Circular A-50 on Single Audit Act follow-up. It is a key component of a larger Federal effort to more effectively focus Federal grant resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars.
    See the links at ED Memoranda & Guidance for Grantees.
  • Email Updates
    RSA uses the Department of Education’s email subscription service to provide updated information about fiscal resources.
  • PD-94-05
    "Obligation Requirements for Formula Grants."
    MS Word (34KB) | PDF (23KB)
  • Management and Oversight of Conference, Meeting, and Travel Expenditures
    PowerPoint (1.3M)
    FY 2013 National Fiscal Management Conference
  • Monitoring Findings and VR Fiscal Practices
    PowerPoint (1.5M)
    FY 2013 National Fiscal Management Conference
  • VR Agency Reorganization
    PowerPoint (1.7M)
    FY 2013 National Fiscal Management Conference

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Establishment
  • PD-96-01
    "Provision of Financial Assistance to Community Rehabilitation Programs by State VR Agencies Through The Use of the Establishment Authority."
    MS Word (32KB) | PDF (12KB)
  • Establishment Project Construction Expenditures
    PowerPoint (1.8M)
    FY 2013 National Fiscal Management Conference

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Federal Financial Reports (SF-425)
  • PD-12-06
    February 13, 2012
    "Revision of PD-11-02, instructions for completing the Federal Financial Report (SF-425) for the Vocational Rehabilitation State Grants Program"
    MS Word (135KB)
  • PD-11-02
    October 26, 2010
    "Revision of PD-10-03, instructions for completing the Federal Financial Report (SF-425) for the Vocational Rehabilitation State Grants Program"
    MS Word (120KB)
  • PD-11-03
    October 26, 2010
    "Instructions for completing the Federal Financial Report (SF-425) for the formula grant award programs (State Independent Living Services Program, Part B; Independent Living Services for Older Individuals Who Are Blind Program, Chapter2; Supported Employment Program; etc.)"
    MS Word (120KB)
  • RSA-2 and SF-425 Reporting
    PowerPoint (1.5M)
    FY 2013 National Fiscal Management Conference

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Annual Vocational Rehabilitation Program/Cost Report (RSA-2)
  • PD-14-02
    October 25, 2013
    "Revision of PD-13-04 instructions for the completion of the Annual Vocational Rehabilitation Program/Cost Report (RSA-2) for the State Vocational Rehabilitation Services Program and the State Supported Employment Services Program"
    MS Word (179KB)
  • RSA-2 and SF-425 Reporting
    PowerPoint (1.5M)
    FY 2013 National Fiscal Management Conference

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Indirect Cost and Cost Allocation
  • Indirect Costs
    PowerPoint (1.6M)
    FY 2013 National Fiscal Management Conference

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Maintenance of Effort (MOE)
  • Maintenance of Effort (MOE)
    PDF (1.2M)
    FY 2013 National Fiscal Management Conference, revised August 2014
  • MOE Penalties
    (See below) 2014 | 2013 | 2012 | 2011 |

       •  VR FY 2014 MOE Penalties
         
    State AgencyMOE Penalty
    Florida General$4,339,681
    Guam$194,601
    Kentucky General$116,180
    Massachusetts General$1,906,320
    Massachusetts Blind$159,133
    Missouri General$341,192
    Missouri Blind$184,302
    Nevada$1,300,761
    New Hampshire$218,118
    New Mexico General$2,312,560
    Puerto Rico$1,809,224
    Rhode Island$624,369
    Tennessee$799,170
    Virginia Blind$228,904
    Washington General$473,251


       •  VR FY 2013 MOE Penalties
         
    State AgencyMOE Penalty
    Alabama$1,562,779
    Arizona$488,960
    DC$361,057
    Florida General$5,576,234
    Florida Blind$587,802
    Georgia$1,673,331
    Iowa General$133,491
    Iowa Blind$303,557
    Kentucky General$337,403
    Maine Blind$23,785
    Nevada$1,333,737
    New Mexico General$140,020
    Ohio$804,212
    Pennsylvania$1,930,776
    Puerto Rico$793,030
    Tennessee$14,234,350
    Virgin Islands$138,530
    West Virginia$773,377
    Total$31,196,431


       •  VR FY 2012 MOE Penalties
         
    State AgencyMOE Penalty
    Alabama$2,053,877
    Arkansas General$2,922,884
    Connecticut Blind$26,061
    District of Columbia General$641,232
    Florida General$1,211,074
    Georgia$4,736,133
    Guam$609,955
    Idaho General$185,966
    Indiana$2,149,416
    Iowa General$1,121,461
    Iowa Blind$643,031
    Kentucky General$1,265,787
    Kentucky Blind$822,528
    Louisiana$628,298
    Michigan General$395,576
    New Jersey General$290,795
    New Jersey Blind$429,090
    New Mexico General$209,260
    New Mexico Blind$562,146
    Northern Marianas$109,990
    Ohio$5,489,143
    Pennsylvania$6,798,495
    South Carolina General$1,187,891
    South Carolina Blind$14,855
    Tennessee$8,618,104
    Virgin Islands$80,128
    Virginia Blind$29,139
    West Virginia$23,028
    Total $43,255,343


       •  VR FY 2011 MOE Penalties
         
    State AgencyMOE Penalty
    Georgia$4,170,274
    Idaho General$141,366
    Illinois$1,923,136
    Indiana$2,759,877
    Iowa General$1,175,458
    Iowa Blind$102,927
    Kentucky General$1,458,517
    Kentucky Blind$93,264
    Louisiana$3,140,496
    Massachusetts General$541,598
    Missouri Blind$1,295,661
    Ohio$5,914,948
    South Carolina Blind$1,382,796
    Total$24,100,318


 

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Third-Party Cooperative Arrangements
  • Third-Party Cooperative Arrangements (TPCA)
    PowerPoint (727KB)
    FY 2013 National Fiscal Management Conference

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SMPID Formula Grant Programs – Minimum Award Calculations
CFDA#TitleProgramState Min.Territory- FAS Min.Legal Citation
H126AIBasic VR - State Grants$3,000,000 or 1/3 of 1% of appropriated amount, whichever is greaterNoneRehabilitation Act – Subsection 110(a)(3)
H161AIClient Assistance Program$50,000
After appropriations exceed $7.5 million, States receive $100,000
$30,000
After appropriations exceed $7.5 million, outlying areas receive $45,000
Rehabilitation Act Section 112(e)
H169AVIIIndependent Living - State Grants$275,000 or 1/3 of 1% of appropriated amount, adjusted for year over year change in appropriation, whichever is greater1/8 of 1% of appropriated amountRehabilitation Act Section 711(a)(1)(C) and (a)(3)
H177BVIIIndependent Living for Older Individuals Who Are Blind – State Grants$225,000 or 1/3 of 1% of amount appropriated, whichever is greater$40,000Rehabilitation Act Section 752(j)
H187AVI-BSupported Employment – State Grants$300,000 or 1/3 of 1% of appropriated amount, whichever is greater1/8 of 1% (0.00125) of appropriated amountRehabilitation Act – Subsection 622(a)
H240AVProtection and Advocacy for Individual Rights$100,000 or 1/3 of 1% of appropriated amount, whichever is greater$50,000Rehabilitation Act-- section 509((c)(3)
H343AProtection and Advocacy for Assistive Technology$50,000$30,000Assistive Technology Act—section 5(b)(3)

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Last Modified: 08/14/2014