Vocational Rehabilitation State Grants

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Policy Directives and other documents
  • Accessing and Initiating Changes to Formula Grant Award Notifications
    February 19, 2014
    This document describes the process to be used to request changes to the GAN (Grant Award Notification) such as address; however this process may be used only when the rights and obligations of the grantee are not affected. Also, please note that this process does not apply to the State Grant for Assistive Technology program.
    download files MS Word (48KB) | PDF (232KB)
  • ED Memoranda & Guidance for Grantees
    "OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards"
    On December 26, 2013, the Office of Management and Budget (OMB) published new guidance for Federal award programs, OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ( Guidance). The Guidance supersedes and streamlines requirements from OMB Circulars A-21, A-87, A-110, A-122, A-89, A-102 and A-133 and the guidance in Circular A-50 on Single Audit Act follow-up. It is a key component of a larger Federal effort to more effectively focus Federal grant resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars.
    See the links at ED Memoranda & Guidance for Grantees.
  • PD-12-06
    February 13, 2012
    "Revision of PD-11-02, instructions for completing the Federal Financial Report (SF-425) for the Vocational Rehabilitation State Grants Program"
    download files MS Word (135KB) | PDF (527KB)
  • PD-11-02
    October 26, 2010
    "Revision of PD-10-03 instructions for completing the Federal Financial Report (SF-425) for the Vocational Rehabilitation State Grants Program"
    download files MS Word (120KB) | PDF (1.9M)
  • PD-94-05
    "Obligation Requirements for Formula Grants."
    [downloadable files] MS Word (34KB) | PDF (23KB)
  • TAC-02-02
    "Documents to Submit when Requesting a Waiver or Modification of the State's Maintenance of Effort Requirements under the State Vocational Rehabilitation Services Program."
    [downloadable files] MS Word (42KB) | PDF (41KB)
  • TAC-11-02
    "Sources of Non-Federal Share for the Vocational Rehabilitation Program"
    download files MS Word (51KB) | PDF (261KB)
  • PD-96-01
    "Provision of Financial Assistance to Community Rehabilitation Programs by State VR Agencies Through The Use of the Establishment Authority."
    [downloadable files] MS Word (32KB) | PDF (12KB)
  • MOE Presentation
    Presentation made at the Spring 2010 CSAVR Conference
    [downloadable files] PDF (263KB) | MS Word (51KB)
  • MATCH Presentation
    Presentation made at the Spring 2010 CSAVR Conference
    [downloadable files] PDF (243KB) | MS Word (41KB)
  • 3rd Party Cooperative Agreements Presentation
    Presentation made at the Fall 2009 CSAVR Conference
    [downloadable files] PDF (156KB) | MS Word (30KB)
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SMPID Formula Grant Programs – Minimum Award Calculations
CFDA#TitleProgramState Min.Territory- FAS Min.Legal Citation
H126A
I
Basic VR - State Grants
$3,000,000 or 1/3 of 1% of appropriated amount, whichever is greater
None
Rehabilitation Act – Subsection 110(a)(3)
H161A
I
Client Assistance Program
$50,000
After appropriations exceed $7.5 million, States receive $100,000
$30,000
After appropriations exceed $7.5 million, outlying areas receive $45,000
Rehabilitation Act Section 112(e)
H169A
VII
Independent Living - State Grants
$275,000 or 1/3 of 1% of appropriated amount, adjusted for year over year change in appropriation, whichever is greater
1/8 of 1% of appropriated amount
Rehabilitation Act Section 711(a)(1)(C) and (a)(3)
H177B
VII
Independent Living for Older Individuals Who Are Blind – State Grants
$225,000 or 1/3 of 1% of amount appropriated, whichever is greater
$40,000
Rehabilitation Act Section 752(j)
H187A
VI-B
Supported Employment – State Grants
$300,000 or 1/3 of 1% of appropriated amount, whichever is greater
1/8 of 1% (0.00125) of appropriated amount
Rehabilitation Act – Subsection 622(a)
H240A
V
Protection and Advocacy for Individual Rights
$100,000 or 1/3 of 1% of appropriated amount, whichever is greater
$50,000
Rehabilitation Act-- section 509((c)(3)
H343A
Protection and Advocacy for Assistive Technology
$50,000
$30,000
Assistive Technology Act—section 5(b)(3)

 

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VR FY 2013 MOE Penalties
State Agency
MOE Penalty
Alabama Combined
$1,562,779
Arizona Combined
$488,960
DC Combined
$361,057
Florida General
$5,576,234
Florida Blind
$587,802
Georgia Combined
$1,673,331
Iowa General
$133,491
Iowa Blind
$303,557
Kentucky General
$337,403
Maine Blind
$23,785
Nevada Combined
$1,333,737
New Mexico General
$140,020
Ohio Combined
$804,212
Pennsylvania Combined
$1,930,776
Puerto Rico Combined
$793,030
Tennessee Combined
$14,234,350
Virgin Islands Combined
$138,530
West Virginia Combined
$773,377
Total
$31,196,431

 

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VR FY 2012 MOE Penalties
State Agency
MOE Penalty
Alabama Combined
$2,053,877
Arkansas General
$2,922,884
Connecticut Blind
$26,061
District of Columbia General
$641,232
Florida General
$1,211,074
Georgia Combined
$4,736,133
Guam Combined
$609,955
Idaho General
$185,966
Indiana Combined
$2,149,416
Iowa General
$1,121,461
Iowa Blind
$643,031
Kentucky General
$1,265,787
Kentucky Blind
$822,528
Louisiana Combined
$628,298
Michigan General
$395,576
New Jersey General
$290,795
New Jersey Blind
$429,090
New Mexico General
$209,260
New Mexico Blind
$562,146
Northern Marianas Combined
$109,990
Ohio Combined
$5,489,143
Pennsylvania Combined
$6,798,495
South Carolina General
$1,187,891
South Carolina Blind
$14,855
Tennessee Combined
$8,618,104
Virgin Islands Combined
$80,128
Virginia Blind
$29,139
West Virginia Combined
$23,028
Total
$43,255,343

 

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VR FY 2011 MOE Penalties
State Agency
MOE Penalty
Georgia Combined
$4,170,274
Idaho General
$141,366
Illinois Combined
$1,923,136
Indiana Combined
$2,759,877
Iowa General
$1,175,458
Iowa Blind
$102,927
Kentucky General
$1,458,517
Kentucky Blind
$93,264
Louisiana Combined
$3,140,496
Massachusetts General
$541,598
Missouri Blind
$1,295,661
Ohio Combined
$5,914,948
South Carolina Blind
$1,382,796
Total
$24,100,318

 

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FY 2013 National Fiscal Management Training Conference

The RSA National Fiscal Management Training Conference was held August 27-29, 2013 in Arlington, Virginia. The conference was intended to provide training and technical assistance to management and staff of VR agencies responsible for the financial management of the VR program.

Sessions Materials

  • Establishment Project Construction Expenditures
    download files PowerPoint (1.8M)

  • Indirect Costs
    download files PowerPoint (1.6M)

  • Maintenance of Effort (MOE)
    download files PowerPoint (1.2M)

  • Management and Oversight of Conference, Meeting, and Travel Expenditures
    download files PowerPoint (1.3M)

  • Monitoring Findings and VR Fiscal Practices
    download files PowerPoint (1.5M)

  • RSA-2 and SF-425 Reporting
    download files PowerPoint (1.5M)

  • Sources of Match
    download files PowerPoint (1.6M)

  • Third-Party Cooperative Arrangements  (TPCA)
    download files PowerPoint (727KB)

  • VR Agency Reorganization
    download files PowerPoint (1.7M)

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Last Modified: 02/21/2014