Arts in Education—Model Development and Dissemination Grants Program

   Current Section
 Office of Innovation and Improvement Home
FY 2014 Application Frequently Asked Questions

  Select a link below to jump to the relevant page section.
  1. Where can I call to find or request a D-U-N-S number?
  2. When is the application due?
  3. Must I notify the Department of my intent to apply?
  4. What do I need to submit if the application is from a consortium?
  5. Is there a page limit?
  6. Is there a recommended page format?
  7. What should be included in the budget narrative?
  8. What should be included in the appendix?
  9. Can I submit letters of support and other materials separately from the electronic submission?
  10. How do I submit an application?
  11. When can I begin to enter my application?
  12. When is the Grants.gov Web site available?
  13. Will I receive extra points by submitting electronically?
  14. How do I request a waiver?
  15. If I receive a waiver, how do I submit an application?
  16. After initially entering the application into the grants.gov webpage, is there a limit to how long one may edit the application?
  17. May I submit a draft of my proposal to the Department for comment?
  18. Is literature included within the definition of art?
  19. What are indirect costs?
  20. Who do I contact regarding the process for obtaining an indirect cost rate?
  21. Do I have to fill in every item on the SF 424, Application for Federal Assistance?

1. Where can I call to find or request a D-U-N-S number?

Applicants should first check with their business office or accounting department. If your organization does not have a D-U-N-S Number, you can obtain a DUNS number from Dun and Bradstreet. A DUNS number can be created within one business day.

 TOP


2. When is the application due?

The application is due on April 28, 2014 at 4:30:00 p.m. Washington D.C. time. Applications for grants under the Arts in Education Model Development and Dissemination Grant Program--CFDA Number 84.351D must be submitted electronically using Grants.gov.

 TOP


3. Must I notify the Department of my intent to apply?

The Department strongly encourages applicants to notify the Department with a short e-mail to artsdemo@ed.gov noting the intent to submit an application for funding. We will be able to develop a more efficient process for reviewing grant applications with an estimate of the number of applications we should expect to receive. The e-mail need not include information regarding the content of the proposed application, only the applicant's intent to submit. However, applicants that fail to provide this e-mail notification are still eligible to apply for funding.

 TOP


4. What do I need to submit if the application is from a consortium?

When applying for funds as a consortium, an agreement by all members (each of whom must be an eligible applicant) must be included in the application. The consortium's agreement must detail the activities each member of the consortium plans to perform, and must bind each member to every statement and assurance made in the consortium's application. The designated applicant must submit the consortium’s agreement with its application. See 34.C.F.R. 75.127-75.129.

 TOP


5. Is there a page limit?

Applicants are strongly encouraged to limit the application narrative to 50 single-sided pages using the standards set out in the Federal Register notice. The page limit does not include the abstract, the absolute priority, the competitive preference priorities, the budget, ED Form 524, the budget narrative and the appendix. The narrative should be double-spaced.

 TOP


6. Is there a recommended page format?

We recommend that the pages be formatted as follows:

  • A "page" is 8.5" x 11", "on one side only, with 1" margins at the top, bottom, and both sides.
  • Double space (no more than three lines per vertical inch) all text in the application narrative, titles, headings, footnotes, quotations, references, captions, and all text in charts, tables, and graphs.
  • Use one of the following fonts: Times New Roman, Courier, Courier New, or Arial.
  • Use a font that is either 12 point or larger or no smaller than 10 pitch.
  • Begin numbering at the bottom of the first page in Arabic numerals ("1") and number the pages consecutively throughout the document.
  • Include all critical information in the application narrative.
 TOP


7. What should be included in the budget narrative?

It should provide an explanation of:

  • the basis for estimating the costs of professional personnel salaries, benefits, project staff travel*, materials and supplies, consultants and subcontractors, indirect costs, and any projected expenditures;
  • how the major cost items relate to the proposed activities;
  • the cost of evaluation; and
  • a description of in-kind support or funding provided by partners in the project, if applicable.

* Applicants should budget for the project director and evaluator to attend a yearly meeting in Washington, D.C.

 TOP


8. What should be included in the appendix?

Supporting documentation as appendices to the narrative, e.g. résumés of key personnel or job descriptions may be included in the appendix. This material should be concise and pertinent to the competition.

 TOP


9. Can I submit letters of support and other materials separately from the electronic submission?

The Secretary considers only information contained in the application in ranking applications for funding consideration. Letters of support sent separately from the formal application package are not considered in the review by the technical review panels. (34 CFR 75.217)

 TOP


10. How do I submit an application?

Applications for grants under this program must be submitted electronically using Grants.gov. You may not e-mail an electronic copy to us.

 TOP


11. When can I begin to enter my application?

You can enter your application at any time. Further, we strongly recommend that you do not wait until the application deadline date to begin the application process. Under mandatory submission, electronic applications must be received by 4:30:00 pm Washington, DC time on the application deadline date, April 28, 2014. Under this new policy, the Department of Education does not allow for any last minute waiver requests from applicants, which is a change from the previous policy for mandatory electronic submission. Consequently, we strongly encourage you to review the registration and submission procedures for the designated electronic application system right away.

 TOP


12. When is the Grants.gov Web site available?

You will find information about submitting an application electronically through the site, as well as the hours of operation.

 TOP


13. Will I receive extra points by submitting electronically?

You will not receive additional point value if you submit your application in electronic format, nor will we penalize you if you qualify for an exception to the electronic submission requirement, as described elsewhere in this section, and submit your application in paper format.

 TOP


14. How do I request a waiver?

You qualify for an exception to the electronic submission requirement, and may submit your application in paper format, if you are unable to submit an application through the Grants.gov system because--

  • You do not have access to the Internet; or
  • You do not have the capacity to upload large documents to the Grants.gov system; and
  • No later than two weeks before the application deadline date (14 calendar days or, if the fourteenth calendar day before the application deadline date falls on a Federal holiday, the next business day following the Federal holiday), you mail or fax a written statement to the Department, explaining which of the two grounds for an exception prevent you from using the Internet to submit your application. If you mail your written statement to the Department, it must be postmarked no later than two weeks before the application deadline date. If you fax your written statement to the Department, we must receive the faxed Address and mail or fax your statement to: Asheley McBride, U.S. Department of Education, 400 Maryland Avenue, SW., room 4W240, Washington, DC 20202-5950. FAX: (202) 205-5630.
 TOP


15. If I receive a waiver, how do I submit an application?

If you qualify for any exception to the electronic submission requirement, you may mail (through the U.S. Postal Service or a commercial carrier) your application to the Department. You must mail the original and two copies of your application, on or before the application deadline date, to the Department at the applicable following address:

By mail through the U.S. Postal Service:

U.S. Department of Education
Application Control Center
Attention: (CFDA Number 84.351D)
LBJ Basement Level 1
400 Maryland Avenue, SW
Washington, DC 20202-4260

or

By mail through a commercial carrier:

U.S. Department of Education
Application Control Center
Attention: (CFDA Number 84.351D)
LBJ Basement Level 1
400 Maryland Avenue, SW
Washington, DC 20202-4260

Regardless of which address you use, you must show proof of mailing consisting of one of the following:

  1. A legibly dated U.S. Postal Service postmark,
  2. A legible mail receipt with the date of mailing stamped by the U.S. Postal Service,
  3. A dated shipping label, invoice, or receipt from a commercial carrier, or
  4. Any other proof of mailing acceptable to the Secretary of the U.S. Department of Education.

If you mail your application through the U.S. Postal Service, we do not accept either of the following as proof of mailing:

  1. A private metered postmark, or
  2. A mail receipt that is not dated by the U.S. Postal Service.

If your application is postmarked after the application deadline date, we will not consider your application.

Note: The U.S. Postal Service does not uniformly provide a dated postmark. Before relying on this method, you should check with your local post office.

Submission of Paper Applications by Hand Delivery.

If you qualify for an exception to electronic submission requirement, you (or a courier service) may deliver your paper application to the Department by hand. You must deliver the original and two copies of your application, by hand, on or before the application deadline date, to the Department at the following address:

U.S. Department of Education
Application Control Center
Attention: CFDA Number 84.351D
550 12th Street, S.W.
Room 7041, Potomac Center Plaza
Washington, DC 20202-4260

The Application Control Center accepts hand deliveries daily between 8:00 a.m. and 4:30 p.m., Washington, DC time, except Saturdays, Sundays, and Federal holidays.

Note for Mail or Hand Delivery of Paper Applications: If you mail or hand deliver your application to the Department:

  1. You must indicate on the envelope and — if not provided by the Department — in Item 4 of the ED 424 the CFDA number — and suffix letter, if any — of the competition under which you are submitting your application.

  2. The Application Control Center will mail a grant application receipt acknowledgment to you. If you do not receive the grant application receipt acknowledgment within 15 business days from the application deadline date, you should call the U.S. Department of Education Application Control Center at (202) 245-6288.

One copy of the application should be unbound and suitable for photocopying. To expedite our review of your application, we would appreciate you voluntarily including an additional three copies of your application. We will not penalize applicants who do not provide additional copies.

 TOP


16. After initially entering the application into the grants.gov webpage, is there a limit to how long one may edit the application?

Authorized users may continue to enter the application up until the closing date at 4:30:00 p.m. However the application must be completed and submitted by that time.

 TOP


17. May I submit a draft of my proposal to the Department for comment?

No, Department staff are not permitted to review and comment on draft proposals. Applicants may contact program staff with specific questions about the application guidelines only.

 TOP


18. Is literature included within the definition of art?

For the purposes of this program and as published in the Federal Register notice of March 30, 2005 (70 FR 16234), "Arts includes music, dance, theater, media arts, and visual arts, including folk arts." Further, literature and creative writing are generally considered to be in the domain of the humanities and not included in the National Arts Standards.

 TOP


19. What are indirect costs?

Indirect costs represent the expenses of doing business that are not readily identified with a particular grant, contract, project function or activity, but are necessary for the general operation of the organization and the conduct of activities it performs. In theory, costs like heat, light, accounting and personnel might be charged directly if little meters could record minutes in a cross-cutting manner. Practical difficulties preclude such an approach. Therefore, cost allocation plans or indirect cost rates are used to distribute those costs to benefiting revenue sources.

 TOP


20. Who do I contact regarding the process for obtaining an indirect cost rate?

We recommend that you review the Department’s webpage regarding the Indirect Cost Group at: http://www2.ed.gov/about/offices/list/ocfo/fipao/icgindex.html Please do not call the number included in the Federal Register notice inviting applications. Contact information and the procedure can be obtained at the website listed above.

 TOP


21. Do I have to fill in every item on the SF 424, Application for Federal Assistance?

For some items an answer either doesn't exist for this competition or is optional. The items are:

  • #4: Please leave blank
  • #5a: Please leave blank
  • #5b: Please write "NA" with no slash
  • #12: Please write "NA" with no slash
  • #13: Please leave blank.
 TOP


Print this page Printable view Bookmark  and Share
Last Modified: 03/06/2014