Consolidated State Performance Report For State Formula Grant Programs

A r c h i v e d  I n f o r m a t i o n

The Safe and Drug-Free Schools and Communities Act

Reporting Form for Governors' SDFSCA Programs

Time Period Covered by This Form:
1997-98 School Year (July 1997 through June 1998)

Reporting Form for:

Safe and Drug-Free Schools Program
Office of Elementary and Secondary Education
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-6123

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number of this information collection is _________. The time required to complete this information collection is estimated to average 30 hours per response, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: U.S. Department of Education, Washington, DC 20202-4651. If you have comments or concerns regarding the status of your individual submission of this form, write directly to: Barbara Williams, Westat, 1650 Research Boulevard, Rockville, MD 20850-3129.

INSTRUCTIONS

The information below answers some common questions that people have about completing this form. Please read these instructions carefully before completing it. A glossary is attached to define some of the terms used here. These terms appear in italics throughout the reporting form.


What time period is covered in these questions? The time period covered in these questions is July 1, 1997 to June 30, 1998. If you must respond to any question based on another time period, please note this information in the margin next to the relevant question.

What funding sources are covered in these questions? This report refers to SDFSCA programs and funds administered by or through the Governor's SDFSCA funds. Reported data should not include programs and funds administered by or through the state educational agency.

Should I answer every question? What if a question is not applicable? Please answer every question to which you are directed and do not leave any question unanswered. If you are asked a question for which you do not have the necessary data or if you believe that the question does not apply to your situation, please use the following abbreviations to indicate that fact:

If a response to a question is "0" or "None," be sure to enter "0" or "None."

Who can I contact if I have questions? If you have questions, please contact Barbara Williams at 1-800-937-8281.

What should I do when I have completed the form? Please retain a copy of the completed reporting form and any attachments for your files. Please be certain the name of your state is clearly visible on all attachments. This will help if we need to contact you to clarify any information.


Please complete this report and mail it along with all attachments, no later than December 1, 1999, using the enclosed prepaid envelope to Barbara Williams, Westat, 1650 Research Blvd., Rockville, MD 20850-3129.

  1. The reauthorization of the Safe and Drug-Free Schools and Communities program and the passage of the Government Performance & Results Act of 1993 place a strong focus on improving program effectiveness and public accountability by promoting and reporting on results and service quality at the federal, state, and local levels.

    Please provide information on program effectiveness by attaching the following three pieces of information to this form:

    1. P.L. 103-382, Section 4112(c)(1), requires that the state's chief executive officer develop " measurable goals and objectives for drug and violence prevention."

      Please attach a copy of your Governor's measurable goals and objectives for 1997-98.

      If your Governor's goals and objectives have not changed since last provided to ED, you need only check the box below rather than attaching a copy to this form.

        _____ Our Governor's goals and objectives have not changed since last provided to ED.

    2. Section 4117 requires that states report "the state's progress toward attaining its goals for drug and violence prevention."

      Please attach a description of your state's progress toward attaining its Governor's measurable goals and objectives, including any outcome data and measures of effectiveness that your state has collected.

      Please structure your description around three topics:

      1. implementation data (sometimes called "process" data, such as services provided, materials developed, or staff trained);

      2. data assessing the outcomes or effectiveness of prevention programs; and

      3. any additional information your state wishes to provide to present a more complete picture of its progress in attaining its measurable goals and objectives or to assist in interpreting the information reported in this form.

    3. Please attach a brief description of one or more projects, programs, approaches, strategies or components implemented from July 1997 through June 1998 that you consider to be exemplary. Please include a description of the project's outcome data and any other evidence that serves as the basis for your assessment of the project's quality.

  2. Below is a listing of various groups of people who might receive services under SDFSCA, Section 4114 (Governors' Programs). For each group, please record how many individuals received such services between July 1, 1997 and June 30, 1998. As you complete this question, please count each individual as a member of only one group.

    Between July 1, 1997 and June 30, 1998, how many of the Section 4114 service recipients were:

    Service Recipients
    a. School-aged youth attending public or private schools ________________
    b. School-aged youth, not in school (e.g., dropouts, incarcerated) ________________
    c. Parents or guardians ________________
    d. Law enforcement officials (including district attorneys) ________________
    e. Teachers and other school personnel ________________
    f. Other community members ________________
    Total:

    ________________

    Note: The total should equal the sum of Q2 a-f above.

  3. Below is a listing of various age groups of people who might receive services under SDFSCA, Section 4114 (Governors' Programs). For each age group, please record how many individuals received such services between July 1, 1997 and June 30, 1998.

    Between July 1, 1997 and June 30, 1998, how many of the Section 4114 service recipients were:

    Service Recipients
    a. Less than 5 years old________________
    b. 5 to 9 years old________________
    c. 10 to 12 years old________________
    d. 13 to 15 years old________________
    e. 16 to 18 years old________________
    f. 19 years or older________________
    Total:

    ________________

    Note: The total should equal the sum of Q2 a-f above.

     

  4. What is the total number of Section 4114 awards made by your state for activities conducted between July 1, 1997 and June 30, 1998? Please report the number of primary awards. Do not include subcontracts.

  5. Below is a listing of various durations for which Section 4114 funds might be awarded. For each duration, please record the number of awards made for activities conducted between July 1, 1997 and June 30, 1998.
    Awards
    a. Less than 9 months ________________
    b. At least 9 months but less than one full year ________________
    c. At least 1 year but less than 18 months ________________
    d. At least 18 months ________________
    Total:

    ________________

    Note: The total of 5 a-d must equal the number reported in Q4.

  6. Below is a listing of various categories of award size. Please record the number of Section 4114 awards within each size category that were made by your state for activities conducted between July 1, 1997 and June 30, 1998.

    Awards
    a.Less than $5,000________________
    b.Between $5,000 and $24,999________________
    c.Between $25,000 and $49,999________________
    d.At least $50,000 ________________
    Total:

    ________________

    Note: The total of 6 a-d must equal the number reported in Q4.

  7. Next, please provide information on the number of Section 4114 awards that were made for services/activities conducted between July 1, 1997 and June 30, 1998 in each of the categories listed below. Since awards may allow a provider to offer more than one type of service/activity, please count each award in every appropriate category.
    Awards
    a. Activities to protect students traveling to and from school ________________
    b. Activities to prevent violence related to prejudice and intolerance or the study of intolerance in history ________________
    c. After-school or before-school programs ________________
    d. Alternative education programs ________________
    e. Anti-gang activities ________________
    f. Community service projects ________________
    g. Conflict resolution/peer mediation ________________
    h. Comprehensive services and programs ________________
    i. Curriculum acquisition or development ________________
    j. Dissemination of information and media activities ________________
    k. Drug prevention instruction ________________
    l. Parent education/involvement ________________
    m. Program coordination with law enforcement or other community and state agencies or organizations ________________
    n. Program evaluation ________________
    o. Security personnel and equipment ________________
    p. Services for out-of-school youth (school-age) ________________
    q. Services for youth in school ________________
    r. Special, one-time events ________________
    s. Surveys of drug and violence prevalence and safety ________________
    t. Training for parents, teachers, law enforcement officials, and other community members ________________
    u. Violence prevention instruction ________________
    v. Youth/Student support services (e.g., assistance programs, counseling, mentoring, identification and referral) ________________
    w.

    Other

      PLEASE SPECIFY:

      _______________________________________________

    ________________

    Note: Each number reported in 7 a-w may not exceed the total number reported in Q4.

    The next set of questions ask about implementing the Principles of Effectiveness.

    8a. With regard to recipients of Governor's program awards implementation of the Principles, what has occurred in your state between July 1,1998 and (PLEASE CHECK ALL THAT APPLY)

    8b. What have been the most serious concerns or difficulties for recipients in implementing the Principles?(PLEASE ATTACH ADDITIONAL SHEETS IF NECESSARY).

     

    8c. How many recipients are still experiencing these serious concerns or difficulties, as of ______________ (date)?

     

    8d. Please briefly describe the types of technical assistance your office has provided (or arranged for other sources to provide) to recipients in implementing the Principles, and any other activities your agency has conducted related to implementation of the Principles.

     

    The next set of questions (8e - 8g) is optional; however, your response will help us to provide better technical assistance to recipients.

  1. Please provide the name, position, and telephone numbers of the individual who completed this report.

    Name:_____________________

    Position:_____________________

    Telephone Number:_____________________

    Fax Number:_____________________

    Email:_____________________

  2. What is the name and mailing address of your agency?

    Agency Name:_____________________

    Mailing Address

    Street Address:_____________________

    City:_____________________

    State:_____________________

    Zip Code:_____________________


Attachment A. Glossary
SDFSCA Reporting Form for Governors' Programs


The following information is included in order to clarify the meaning of abbreviations and other terms used in the governors' reporting form. Please call Barbara Williams at 1-800-937-8281 if you have questions.


After-school program

Any program, conducted after regular school hours, that encourages drug/violence free lifestyles. Programs may be recreational, instructional, cultural, or artistic in nature.

Alternative education program

Any program for students who are not enrolled in the regular school environment, such as students who are at risk of dropping out, students who have been expelled from their regular classes, students who are undergoing outpatient treatment for drug use, etc.

Before-school program

Any program, conducted before regular school hours, that encourages drug/violence free lifestyles. Programs may be recreational, instructional, cultural, and/or artistic in nature.

Community service projects

Activities conducted by students for the benefit of the larger community that encourage students to lead drug/violence free lifestyles or increase students' sense of community.

Comprehensive services/programs

Activities or services which include a variety of topics and strategies such as violence prevention, substance abuse prevention, and student support services.

Conflict resolution program

Any program offering peer mediation, or conflict and anger management instruction to students.

Curriculum acquisition or development

Purchase of or local development of drug/violence prevention instructional materials for preschool through grade 12 students. It includes acquisition or development of books, workbooks, videotapes, software, and other learning resources.

Drug

When phrases such as "drug use", "drug policies", "alcohol and other drugs (AOD)", are used in this survey, the terms are meant to include tobacco, alcohol, and other drugs.

Drug prevention instruction

Instruction aimed at drug prevention that is presented in the classroom (e.g., a unit in a health or physical education class that teaches about tobacco, alcohol, and other drugs; drug prevention instruction that is infused into the general curriculum; or stand-alone program or curriculum such as Here's Looking at You 2000, DARE, Quest, or BABES).

Parent education/involvement

Direct participation of parents or guardians in drug or violence-prevention programs. Types of involvement include the receipt of drug and violence prevention-related programming (education or training); assisting with drug and violence prevention-related instruction or activities in the schools (e.g., as instructors, aides, mentors, etc.).

Prevention services/activities

All alcohol and other drug and violence prevention education services, including drug prevention instruction, violence prevention instruction, prevention-related student support services (e.g., student assistance programs), and conflict resolution programs.

Security equipment

Any equipment for use in maintaining a drug/violence-free school environment, for example metal detectors, or beepers, cellular phones, and intercoms for security/school personnel.

Security personnel

Specially-trained personnel who ensure safety and security of a school building and its occupants.

Services for out-of-school youth

Drug/violence prevention projects, activities, or services for school-aged youth not currently enrolled in school, such as drop-outs, and youth in detention centers.

SDFSCA

The Safe and Drug-Free Schools and Communities Act. Prior to 1994, this was known as the Drug-Free Schools and Communities Act (DFSCA).

Special, one-time events

Drug/violence prevention-related activities that occur once during a school year (e.g., Red Ribbon Week, Project Graduation, special assemblies).

Student support services

Programs, activities, and events that aim to prevent alcohol and other drug use. Examples include support groups, help lines, counseling services, and mentoring.

Teacher/staff training

Professional development, training, or technical assistance for teachers, certified personnel, or other staff that addresses drug or violence prevention, curriculum implementation, student support, comprehensive health education, early intervention, or rehabilitation referrals.

Violence prevention instruction

Instruction that is presented in the classroom as part of a class or separate curriculum for the purposes of preventing violence.

THANK YOU FOR COMPLETING THIS FORM PROMPTLY AND COMPLETELY.

AUTHORIZATION FOR DATA COLLECTION

Section 4117 of the Safe and Drug-Free Schools and Communities Act (SDFSCA) requires the Secretary to collect certain information about State (both SEA and governors' programs) and local implementation of SDFSCA on a triennial basis. Specifically, States are required to submit to the Secretary information on the State and local programs conducted with assistance furnished under SDFSCA that must include:

  • a report on the implementation and outcomes of State programs (state educational agency (SEA) and governors' programs);

  • an assessment of the effectiveness of state educational agency and governors' programs;

  • a report on the State's progress toward attaining its goals for drug and violence prevention;

  • data on the prevalence of drug use and violence by youth in schools and communities.

Section 4117 requires the Secretary to report to Congress, including reporting on the frequency, seriousness, and incidence of violence in elementary and secondary schools in the States.


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[Attachment C. ] [Table of Contents]

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