Consolidated State Performance Report For State Formula Grant Programs

A r c h i v e d  I n f o r m a t i o n

The Safe and Drug-Free Schools and Communities Act

Reporting Form for State Educational Agencies

Time Period Covered by This Form:
1997-98 School Year (July 1997 through June 1998)

Reporting Form for:

Safe and Drug-Free Schools Program
Office of Elementary and Secondary Education
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-6123

(Part 1 of 2)

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number of this information collection is ________. The time required to complete this information collection is estimated to average 40 hours per response, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: U.S. Department of Education, Washington, DC 20202-4651. If you have comments or concerns regarding the status of your individual submission of this form, write directly to: Barbara Williams, Westat, 1650 Research Boulevard, Rockville, MD 20850-3129.

INSTRUCTIONS

The information below answers some common questions that people have about completing this form. Please read these instructions carefully before completing it. A glossary is attached to define some of the terms used here. These terms appear in italics throughout the reporting form.



Please complete this form and mail it along with all attachments, no later than December 1, 1999 using the enclosed prepaid envelope to Barbara Williams, Westat, 1650 Research Blvd., Rockville, MD 20850-3129.

  1. The reauthorization of the Safe and Drug-Free Schools and Communities Act (SDFSCA) and the passage of the Government Performance and Results Act of 1993 place a strong focus on improving program effectiveness and public accountability by promoting and reporting on results and service quality at the federal, state, and local levels.

    Please provide information on program effectiveness by attaching the following three pieces of information to this form:

    1. P.L. 103-382, Section 4112, requires that states develop "measurable goals and objectives for drug and violence prevention..."

      Please attach a copy of your state educational agency's measurable goals and objectives for 1997-98.

      If your SEA's goals and objectives have not changed since last provided to ED, you need only check the box below rather than attaching a copy to this form.

      _____ Our SEA's goals and objectives have not changed since last provided to ED.

    2. Section 4117 requires that states report "the state's progress toward attaining its goals for drug and violence prevention..."

      Please attach a description of your state's progress from July, 1997 through June, 1998 toward attaining its state educational agency's measurable goals and objectives, including any outcome data and measures of effectiveness that your state has collected.

      Please structure your description around three topics:

      1. implementation data (sometimes called "process" data, such as services provided, materials developed, or staff trained);

      2. data assessing the outcomes or effectiveness of prevention programs; and

      3. any additional information your state wishes to provide to present a more complete picture of its progress in attaining its measurable goals and objectives or to assist in interpreting the information reported in this form.

    3. Please attach a brief description of one or more projects, programs, approaches, strategies or components implemented July 1997 through June 1998 that you consider to be exemplary. Please include a description of the project's outcome data and any other evidence that serves as the basis for your assessment of the project's quality.

  2. This item pertains to SDFSCA funding and applications. Part I asks about how your state distributes Safe and Drug-Free Schools and Communities Act funding and Part II asks about criteria your SEA used to approve LEA applications for school year 1997-98 SDFSCA funds.

    Part I

    Under the SDFSCA, states must distribute 30 percent of available local program funds to local educational agencies (LEAs) that have the "greatest need for additional funds to carry out drug and violence prevention programs." What factors did your state educational agency (SEA) use to make these funding decisions to determine which LEAs had the greatest need for additional resources? For each of the factors listed below, please check either a "Yes" or "No" as appropriate for your state to indicate whether or not it was used to make these funding decisions for 1997-98.

    Yes No
    a. Rates of alcohol and drug use among youth ____1 ____2
    b. Rates of violent or criminal victimization of youth ____1 ____2
    c. Rates of arrest and conviction of youth for violent, alcohol, or other drug-related crime — including any crime specifically involving possession or use of alcohol or some other drug (e.g., public drunkenness, driving while impaired), or any crime committed while using alcohol or some other drug. ____1 ____2
    d. Extent of illegal gang activity ____1 ____2
    e. Incidence of violence and vandalism in school ____1 ____2
    f. Rates of youth participation (voluntary and involuntary) in drug/ alcohol treatment or rehabilitation programs ____1 ____2
    g. Rates of referral of youth to juvenile court ____1 ____2
    h. Rates of student expulsions and suspensions from schools and referrals to alternative programs ____1 ____2
    i. Incidence of reported child abuse and domestic violence ____1 ____2
    j. Rates of school dropout and absences ____1 ____2
    k. Level of district poverty (e.g., percentage of students receiving free or reduced-price lunches) ____1 ____2
    l. Local implementation of research based approaches ____1 ____2
    m. Other ____1 ____2
     
    PLEASE SPECIFY: _____________________________________________________

     

    Part II

    What criteria did your SEA use to review and approve LEA applications for school year 1997-98 SDFSCA funds? Please check either "Yes or "No" for each option listed below to indicate whether or not you used each of these criteria.

    Yes No
    a. Demonstrated success in meeting LEA measurable goals and objectives ____1 ____2
    b. Outcome data and other measures of effectiveness ____1 ____2
    c. Continuation of previously approved projects ____1 ____2
    d. Recommendation of peer reviewers ____1 ____2
    e. LEA needs assessment ____1 ____2
    f. Application conforms to the law ____1 ____2
    g. Project is based on research or a model of proven effectiveness ____1 ____2
    h. Other ____1 ____2
     

    PLEASE SPECIFY: _____________________________________________________

     

    Many of the questions in this form ask you to provide information separately for public elementary, middle, and senior high schools in your state. In order for your answers to accurately reflect the situation in your state, we need to know if the report definitions of these education levels match the structure in your school system.

    Please read the three definitions that follow and indicate if these match the definitions for elementary, middle and senior high schools in your state. If not, please describe the difference on the lines provided, even if the difference is not consistent across the state. If unsure, please refer to the expanded definition of these terms provided in the glossary on pages A1, A2, and A3 of this form.

  3. The report definition of an elementary school is "a school composed of any span of grades not above Grade 6." Does this definition match your state's school system structure?

  4. The report definition of a middle school is "a separately organized and administered school intermediate between elementary and senior high schools, which might also be called a junior high school, usually including Grades 7, 8, 9; Grades 7 and 8; or Grades 6, 7, and 8." Does this definition match your state's school system structure?

  5. The report definition of a senior high school is "a school offering the final years of school work necessary for graduation, usually including Grades 10, 11, and 12; or Grades 9, 10, 11, and 12." Does this definition match your state's school system structure?

  6. During the 1997-1998 school year, how many public elementary schools in your state provided prevention services/activities to students? Please count only those schools at which these services were funded in whole or in part by SDFSCA.

  7. During the 1997-1998 school year, how many public middle schools in your state provided prevention services/activities to students? Please count only those schools at which these services were funded in whole or in part by SDFSCA.

  8. During the 1997-1998 school year, how many public senior high schools in your state provided prevention services/activities to students? Please count only those schools at which these services were funded in whole or in part by SDFSCA.

The next few questions ask for information on how SDFSCA funding was provided to the LEAs in your state.

  1. During the 1997-1998 school year, did your state provide any Safe and Drug-Free Schools and Communities Act (SDFSCA) funding to local educational agencies (LEAs) through consortia, intermediate educational agencies (IEAs), or other district cooperatives in addition to providing SDFSCA funding to individual LEAs?

  2. During the 1997-1998 school year, did your state provide SDFSCA funding only to individual LEAs and not through consortia, IEAs, or cooperatives?

  3. During the 1997-1998 school year, how many individual LEAs in your state received SDFSCA funding?

  4. During the 1997-1998 school year, how many LEAs in your state did not receive SDFSCA funding?

NOTE: Please be certain that your answers to Question 11 and Question 12 sum to the total number of LEAs in your state.

  1. During the 1997-1998 school year, how many LEAs in your state received SDFSCA funding through consortia, IEAs, or other district cooperatives?

  2. During the 1997-1998 school year, how many individual LEAs in your state received SDFSCA funding?

  3. During the 1997-1998 school year, how many LEAs in your state did not receive SDFSCA funding?

NOTE: Please be certain that your answers to Question 13, Question 14, and Question 15 sum to the total number of LEAs in your state.

The following two questions ask about the services/activities LEAs in your state provide with the SDFSCA resources. Please include LEAs that receive SDFSCA funds through consortia, counting each of these LEAs separately. Please consider only the district's services/ activities funded by SDFSCA resources. An LEA may be counted in more than one category for Questions 16 and 17.

  1. How many LEAs in your state use SDFSCA funding to provide drug prevention services/activities?

  2. How many LEAs in your state use SDFSCA funding to provide violence prevention services/activities?

  3. Below is a list of selected services/activities that LEAs in your state might have provided. The list of services/activities is not all-inclusive. Please indicate the number of LEAs in your state in which each service was provided as part of the district's SDFSCA program during the 1997-1998 school year. The definition of each of the activities/services is provided in the attached glossary. The number of LEAs maybe counted in more than one category.

    During the 1997-1998 school year, how many of your state's LEAs provided:

    Service/Activity Number of LEAs
    Providing
    Service/Activity
    a. After-school or before-school programs ___________________
    b. Alternative education programs___________________
    c. Community service projects ___________________
    d. Conflict resolution/peer mediation ___________________
    e. Curriculum acquisition or development ___________________
    f. Drug prevention instruction ___________________
    g. Parent education/involvement ___________________
    h. Security equipment ___________________
    i. Security personnel ___________________
    j. Services for out-of-school youth (school age) ___________________
    k. Special, one-time events ___________________
    l. Student support services (e.g., student assistance programs, counseling, mentoring, identification and referral) ___________________
    m. Teacher/staff training ___________________
    n. Violence prevention instruction ___________________
    o. Other ___________________

    PLEASE SPECIFY: _____________________________________________________

     

  4. During the 1997-1998 school year, how many SDFSCA-funded LEAs in your state involved community agencies or organizations in their SDFSCA-funded drug and violence prevention services/activities?
  5. During the 1997-98 school year, how many SDFSCA-funded LEAs in your state had students participating in designing, delivering, or critiquing drug or violence prevention programming?

The Safe and Drug-Free Schools and Communities Act requires the Secretary of Education to report to Congress, including reporting on "the frequency, seriousness, and incidence of violence in elementary and secondary schools in the States." Therefore, questions 21-35 ask about incidents of prohibited behavior on school property. Please report the statistics for all LEAs in the state, not just those receiving SDFSCA funding. As you answer these questions, please include all incidents, whether "committed" by or "victimizing" students, school personnel, or non-school personnel.

Also, report incidents that occur on school grounds/property 365 days a year and 24 hours a day, not just those that occur during school hours. While this definition was developed by the National Forum on Education Statistics, state reporting systems may be using different time frames.

Therefore, to assist in interpreting the data you provide for questions 21-35 please indicate below your state's definition of "school year" and "school day".

  1. Of the incidents that occurred on elementary school property (reported in Q21a), how many were weapons-related incidents? (Note: Weapons-related incidents are a subset of all incidents that occurred.)

    24a. Next, we ask about incidents at middle schools in your state. During the 1997-1998 school year, how many incidents occurred on the property of middle schools?

    24b. Please indicate the total number of victims (unduplicated count) reported in the incidents (Question 24a), that fall in the following categories. How many of these victims were:

    _______ Students

    _______ School personnel

    _______ Non-school personnel

    _______ Unknown

    Total:

    _______ Number of victims involved in incidents on middle school property

    25a. During the 1997-1998 school year, how many offenders (unduplicated count) were involved in the incidents reported in Question 24a on the property of middle schools?

    25b. Please indicate the number of offenders involved in the incidents reported in Question 24a that fall in the following categories. How many of these offenders were:

    _______ Students

    _______ Non-students

    _______ Unknown

    Total:

    _______ Number of offenders (Sum should equal number of offenders reported in Q25a)

  1. Of the incidents that occurred on middle school property (reported in Q24a), how many were weapons-related incidents? (Note: Weapons-related incidents are a subset of all incidents that occurred.)

    27a. Now, we ask about incidents at senior high schools in your state. During the 1997-1998 school year, how many incidents occurred on the property of senior high schools?

    27b. Please indicate the total number of victims (unduplicated count) reported in the incidents (Question 27a), that fall in the following categories. How many of these victims were:

    _______ Students

    _______ School personnel

    _______ Non-school personnel

    _______ Unknown

    Total:

    _______ Number of victims involved in incidents on senior high school property

    28a. During the 1997-1998 school year, how many offenders (unduplicated count) were involved in the incidents reported in Q27a on the property of senior high schools?

    28b. Please indicate the number of offenders involved in the incidents reported in Question 27a that fall in the following categories. How many of these offenders were:

    _______ Students

    _______ Non-students

    _______ Unknown

    Total:

    _______ Number of offenders (Sum should equal number of offenders reported in Q28a)

  1. Of the incidents that occurred on senior high school property (reported in Q27a), how many were weapons-related incidents? (Note: Weapons-related incidents are a subset of all incidents that occurred.)

Questions 30-35 ask about the number of schools in your state that reported incidents of prohibited behavior that occurred on the school grounds/property during the 1997-1998 school year. Please remember to report statistics for all schools in your state, not just those that received SDFSCA funding.

  1. During the 1997-1998 school year, how many of your state's elementary schools reported:

    NOTE: Your answers to items a-f should sum to the total number of elementary schools operating in your state.

     

  2. Among those elementary schools that reported one or more incidents during the 1997-1998 school year, how many elementary schools reported: (Note: Weapons-related incidents are a subset of all incidents that occurred.)

    NOTE: Your answers to items a-f should sum to the total number of elementary schools reporting one or more incidents in Question 30b-e.

  3. During the 1997-1998 school year, how many of your state's middle schools reported:

    NOTE: Your answers to items a-f should sum to the total number of middle schools operating in your state.

     

  4. Among those middle schools that reported one or more incidents during the 1997-1998 school year, how many middle schools reported: (Note: Weapons-related incidents are a subset of all incidents that occurred.)

  5. NOTE: Your answers to items a-f should sum to the total number of middle schools reporting one or more incidents in Question 32b-e.

  6. During the 1997-1998 school year, how many of your state's senior high schools reported:
  7. NOTE: Your answers to items a-f should sum to the total number of senior high schools operating in your state.

  8. Among those senior high schools that reported one or more incidents during the 1997-1998 school year, how many senior high schools reported: (Note: Weapons-related incidents are a subset of all incidents that occurred.)
  9. NOTE: Your answers to items a-f should sum to the total number of senior high schools reporting one or more incidents in Question 34b-e.


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