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WASHINGTON, DC 20202-6132





Annual Report of Children in Institutions for Neglected or Delinquent Children, Adult Correctional Institutions, and Community Day Programs for Neglected or Delinquent Children Used to Allocate Title I, Part A and Part D, Subpart 1 Funds for School Year 1999-2000





October 6, 1998





REFERENCE: Part A and Part D, Subpart 1 of Title I of the Elementary and Secondary Education Act of 1965, as amended, Sections 1124 and 1412


TO : State Title I Coordinators

PURPOSE: Transmittal of ED Form 4376, Needed to Collect Information for the Annual Report on Neglected or Delinquent Children

The purpose of the annual report on ED Form 4376 (Attachment 1) is to provide the U.S. Department of Education (ED) with current and accurate information on (1) the location and number of children who live in local institutions for neglected or delinquent (N or D) children or who are in local adult correctional facilities; and (2) the number of children enrolled in a regular program of instruction in eligible State-operated institutions for N or D children, adult correctional institutions, and community day programs for N or D children. ED needs this information to determine school year (SY) 1999-2000 allocations by local educational agencies (LEAs) and by counties for the Grants to LEAs program authorized by Title I, Part A of the Elementary and Secondary Education Act (ESEA) and to determine State allocations for the State agency N or D program authorized by Title I, Part D, Subpart 1 of ESEA.

We must collect local N or D data both by county and LEA in order for ED to be able to allocate Title I, Part A funds directly to LEAs for SY 1999-2000 or to continue to allocate only to counties as it has in the past. Under the statute, the decision to allocate funds to LEAs depends on a determination by the Secretaries of Education and Commerce that updated LEA-based poverty estimates used in the Title I formula produced by the Census Bureau are reliable and appropriate. In making this decision, the Secretaries must consider the recommendations of the National Academy of Science (NAS) concerning the quality of LEA-level data and the methodology used by the Census Bureau to produce them. The recommendation by NAS is not due until January, 1999, and a final decision on whether ED will allocate Part A funds to LEAs cannot be made until after that time. Regardless of which method is used, ED must collect October 1998 case load counts of local N or D children needed to determine SY 1999-2000 allocations and announce Part A allocations in late March or early April 1999.

In anticipation of a shift to a new method of allocating Part A funds, ED must complete the collection of formula data as soon as possible. We must receive accurate data on the number of children in State and local N or D institutions by no later than January 15, 1998. ED Form 4376 and the instructions for completing that form are virtually identical to those used in previous years, except that each State must provide us information by LEA, as well as by county.

To help complete this form we have provided you with a list of counties and LEAs with district codes for your State. When completing the survey for local N or D counts and submitting to us, please include the Department's LEA codes shown on the attached list. This will make it easier for us to process the information you provide. If an N or D institution is not located in an LEA included on our list, please indicate the name of the LEA in which the institution is located and add it to the end of the list of LEAs we provided. We will also make our list of LEAs available to you electronically.

To assist you in completing this annual report, Attachment 2 provides guidance on how to identify eligible institutions and count children. This guidance is similar to that provided last year.

The information provided in ED Form 4376 is subject to audit and must be certified for completeness and accuracy by the appropriate official in the SEA.

Please submit an original and one copy of the completed survey form no later than January 15, 1999, to:

Mary Jean LeTendre, Director
Compensatory Education Programs
U.S. Department of Education
400 Maryland Avenue, SW (FOB 6, Room 3W200)
Washington, DC 20202-6132

Attention: Sandy Brown

You may also submit this survey in an electronic spreadsheet form to our office at the following E-mail address:


While we encourage you to submit the data as soon as possible, all data must be submitted by January 15, 1999 in order to ensure that we can process these data and announce SY 1999-2000 Title I allocations by early April. We will only accept downward adjustments after that date.

Any questions regarding the completion of this survey should be referred to Mr. Sandy Brown of my staff at (202) 260-0976.

Mary Jean LeTendre
Compensatory Education Programs


Attachment 1 - ED Form 4376 (with individual State list of LEAs)
Attachment 2 - Guidance on how to identify eligible institutions and count children
Attachment 3 - Optional worksheet (and instructions) used to collect enrollment data for the State agency Neglected or Delinquent program

cc: Chief State School Officers

This page last modified September 18, 2001 [sw]

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