A r c h i v e d  I n f o r m a t i o n

Education Senior Management Biographies

DEPARTMENT OF EDUCATION

18-01-02

System name:
Education Senior Management Biographies.

Security classification:
None.

System location:

Categories of individuals covered by the system:
This system contains information on Department of Education (Department) senior management officials, including the Secretary, Deputy Secretary, Under Secretary, General Counsel, and Assistant Secretaries.

Categories of records in the system:
This system consists of a short biography and a standard portrait photograph, both of which the senior Department official may elect to provide. The biography includes the official's name, title, office, and a brief overview of the duties performed at the Department.

Authority for maintenance of the system:
5 U.S.C. 301

Purpose(s):
The information contained in this system is made available to the public and staff of the Department who have an interest in seeing the photographs or reading the background information on senior Department officials.

Routine uses of records maintained in the system, including categories of users and the purpose of such uses:
The Department (Department) may disclose information contained in a record in this system of records under the routine uses listed in this system of records without the consent of the individual if the disclosure is compatible with the purposes for which the record was collected. These disclosures may be made on a case-by-case basis or, if the Department has complied with the computer matching requirements of the Act, under a computer matching agreement.

1. General Interest Disclosure. The records in this system may be released to the public who have an interest in the background or photographs or both of Department senior officials.
2. Media Disclosure. The Department may disclose records in this system for use by the news media and education organizations when preparing articles, interviews or presentations at meetings with senior Department officials.

Disclosure to consumer reporting agencies:
Not applicable to this system notice.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:
The biographies and photographs are available in electronic format on the Department's Internet Web site (http://www.ed.gov). Hard copies of the biographies and photographs are kept in file cabinets in OPA and in the individual offices of the respective Department senior officials.

Retrievability:
The biographies and photographs are indexed by the officials' last names in alphabetical order. The general public is encouraged to access this information via the Department's Web site (http://www.ed.gov). Hard copies are retrieved by the last name of the senior Department official.

Safeguards:
No safeguards are in place since the Department senior management officials agree to the release of this information to the general public.

Retention and disposal:
Paper copies of biographical information of senior level officials are transferred to the National Archives and Records Administration for permanent preservation at the end of each calendar year. Electronic copies of biographical information are periodically updated as circumstances warrant due to promotions, reassignments, resignations and death.

System manager(s) and address:

Notification procedure:
If you wish to determine whether a record exists regarding you in this system of records, provide the system manager with your name, title and office at the time your biographical information was submitted. Requests for notification about an individual must meet the requirements of the regulations at 34 CFR 5b.5.

Record access procedures:
If you wish to gain access to a record in this system, contact the system manager and provide the information described above in the Notification Procedure.

Contesting record procedures:
If you wish to contest the content of a record, contact the system manager. Any requests to amend a record must meet the regulations at 34 CFR 5b.7.

Record source categories:
Information in this system is obtained from the Offices of the Secretary, the Deputy Secretary, the Under Secretary, the General Counsel and the Assistant Secretaries.

System exempted from certain provisions of the act:
None.