FR Doc 05-19071
[Federal Register: September 23, 2005 (Volume 70, Number 184)]
[Page 55817-55818]
From the Federal Register Online via GPO Access []
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Privacy Act of 1974; System of Records--Education Publications 

AGENCY: Office of Management, U.S. Department of Education.

ACTION: Notice of an altered system of records.


SUMMARY: In accordance with the Privacy Act of 1974, as amended 
(Privacy Act), the U.S. Department of Education (Department) publishes 
this notice of an altered system of records entitled ``Education 
Publications Center'' (ED PUBS) (18-05-18), last published in 64 FR 
72384, 72404-05 (December 27, 1999). The Department amends this notice 
by: (1) Deleting the old numbering of the system, 18-13-05, and 
renumbering the system as 18-05-18 to reflect that the system is 
managed by the Department's Office of Management; (2) changing the 
system location to reflect that the central database is maintained by 
the Department's contractor, Aspen Systems Corporation; (3) revising 
the routine use that allows disclosures to labor organizations; (4) 
updating the paragraphs on storage and retrievability; (5) updating the 
paragraph on safeguards to reflect current measures; and (6) updating 
the paragraph on system manager to reflect the location in the 
Department's Office of Management.

DATES: We must receive your comments on the proposed routine use for 
the system of records included in this notice on or before October 24, 
2005. The changes made in this notice will become effective October 24, 
2005 unless the system of records needs to be changed as a result of 
public comment.

ADDRESSES: Address all comments about the proposed routine use to Judy 
Craig, U.S. Department of Education, 400 Maryland Avenue, SW., room 
2E103, Washington, DC 20202-4573. If you prefer to send comments 
through the Internet, use the following address: You 
must include

[[Page 55818]]

the term ``ED PUBS'' in the subject line of the electronic message.
    During and after the comment period, you may inspect all comments 
about this notice in room 2E103, 400 Maryland Avenue, SW., Washington, 
DC, between the hours of 8 a.m. and 4:30 p.m., Eastern time, Monday 
through Friday of each week except Federal holidays.

Assistance to Individuals With Disabilities in Reviewing the Rulemaking 

    On request, we will supply an appropriate aid, such as a reader or 
print magnifier, to an individual with a disability who needs 
assistance to review the comments or other documents in the public 
rulemaking record for this notice. If you want to schedule an 
appointment for this type of aid, please contact the person listed 

FOR FURTHER INFORMATION CONTACT: Judy Craig. Telephone: (202) 401-0480. 
If you use a telecommunications device for the deaf (TDD), you may call 
the Federal Relay Service (FRS) at 1-800-877-8339.
    Individuals with disabilities may obtain this document in an 
alternative format (e.g., Braille, large print, audiotape, or computer 
diskette) on request to the contact person listed under FOR FURTHER 



    The Privacy Act (5 U.S.C. 552a) requires the Department to publish 
in the Federal Register this notice of an altered system of records 
maintained by the Department. The Department's regulations implementing 
the Privacy Act are contained in the Code of Federal Regulations (CFR) 
in 34 CFR part 5b.
    The Privacy Act applies to information about an individual that 
contains individually identifiable information that is retrieved by a 
unique identifier associated with the individual, such as a name or 
social security number. The information about the individual is called 
a ``record,'' and the system, whether manual or computer-based, is 
called a ``system of records.''
    The Privacy Act requires each agency to publish a notice of new or 
altered systems of records in the Federal Register. Each agency also 
must submit reports to the Administrator of the Office of Information 
and Regulatory Affairs, Office of Management and Budget (OMB) and the 
Chair of the Senate Committee on Homeland Security and Governmental 
Affairs, and the Chair of the House Committee on Government Reform, 
whenever the agency publishes a new system of records or makes a 
significant change to an established system of records. Minor changes 
to an established system of records, such as the amendments to the ED 
PUBS system of records, do not require an agency to prepare a report.

Electronic Access to This Document

    You may view this document, as well as all other Department 
documents published in the Federal Register, in text or Adobe Portable 
Document Format (PDF) on the Internet at the following site:

    To use PDF you must have Adobe Acrobat Reader, which is available 
free at this site. If you have questions about using PDF, call the U.S. 
Government Printing Office (GPO), toll free, at 1-888-293-6498, or in 
the Washington, DC, area at (202) 512-1530.

    Note: The official version of this document is the document 
published in the Federal Register. Free Internet access to the 
official edition of the Federal Register and the Code of Federal 
Regulations is available on GPO Access at:

    Dated: September 20, 2005.
Michell Clark,
Acting Assistant Secretary for Management and Chief Information 
    For the reasons discussed in the preamble, the Acting Assistant 
Secretary for Management of the Department publishes a notice of an 
altered system of records. The following amendments are made to the 
Notice of New and Altered Systems of Records and Corrections published 
in the Federal Register on December 27, 1999 (64 FR 72384-72408):
    1. On page 72404, first column, the numbering, ``18-13-05,'' is 
revised to read as follows: 18-05-18.
    2. On page 72404, first column, under the heading ``SYSTEM 
LOCATION,'' the paragraph is revised to read as follows: Aspen Systems 
Corporation, 2277 Research Boulevard, Rockville, MD 20850.
    3. On page 72405, first column, under the heading, ``(6) Labor 
Organization Disclosure.'' the paragraph is revised to read as follows:
    The Department may disclose records from this system of records to 
an arbitrator to resolve disputes under a negotiated grievance 
procedure or to officials of labor organizations recognized under 5 
U.S.C. chapter 71 when relevant and necessary to their duties of 
exclusive representation.
    4. On page 72405, second column, ``STORAGE:,'' ``RETRIEVABILITY:,'' 
and ``SAFEGUARDS:'' are revised to read as follows:


    The records are retained in a computer database.


    The records are retrieved by customer type (this is a categorical 
description of the customer such as school administrator, parent, 
teacher K-12, etc.), order date, the title of the requested product, 
and the region of the country from which the order was placed.


    Records in the system will be maintained in a secure password-
protected electronic system that will utilize security hardware and 
software to include: firewalls to block external access to the system, 
the required use of a unique user ID with personal identifiers, and the 
recording of all interactions with the system. A maximum of one trusted 
individual with a Department of Justice Civil clearance has system 
logon access. This clearance is based on a National Agency Checks with 
Written Inquiries and Credit (NACIC) review, equivalent to the 
Department's moderate risk 5C clearance process. All physical access to 
the site of the Department's contractor, where this system of records 
is maintained, is controlled and monitored by security personnel who 
check each individual entering the building for his or her employee or 
visitor badge. The ED PUBS system has been granted Certification and 
Full Accreditation in accordance with the Department's Certification 
and Accreditation Program, and applicable Federal laws and policies.
    5. On page 72405, second column, under the heading, ``SYSTEM 
MANAGER(S) AND ADDRESS:,'' the paragraph is revised to read as follows:
    ED PUBS Contract Officer's Representative & Program Manager/
Analyst, Office of Management, U.S. Department of Education, 400 
Maryland Avenue, SW., room 2E103, Washington, DC 20202.

[FR Doc. 05-19071 Filed 9-22-05; 8:45 am]