GRANTS
Grants Training and Management Resources

Grants Training Courses

Thank you for your interest in fundamental fiscal requirements of U.S. Department of Education grant programs. If you have recently received a grant award, or you manage the implementation of grants in your agency, congratulations! You have been entrusted with the oversight of public funds and we hope to help you safeguard those funds in the best ways possible.

This series of grant fiscal management training courses is intended to align with and compliment the emerging performance focused flexibilities within the Elementary and Secondary Education Act of 1965 (ESEA) and associated regulatory, administrative, and reporting requirements of State educational agencies (SEAs) and their local educational agencies (LEAs). While the Department is seeking to encourage the adoption of flexibilities, this training will provide a framework for continued consideration of fiscal requirements not included within the flexibilities, but key to the effective management and oversight of federal funds. Information on the flexibilities may be found at http://www2.ed.gov/policy/elsec/guid/esea-flexibility/index.html.

As grant recipients, administrators, sub-recipients, or persons involved in grants related activities and responsibilities, these courses are designed to provide you with general background information on grant fiscal management topics. While the topics focus primarily on fiscal issues, there are important concepts included in the trainings that are applicable to anyone involved in grants activities, either programmatic or fiscal. The training is also presented at a level so that both novice and more experienced grants staff will benefit from completing the courses, either by acquiring new information, or reinforcing key concepts.

Discretionary Grants Administration

The purpose of the Discretionary Grants Administration course is to provide an overview of grantee responsibilities for discretionary grant administration. This 45-minute course will employ interactive knowledge checks to actively engage the learner in the application of the course contents. The course shall cover the responsibilities of discretionary grants recipients including:

  • Meetings and communications with the Department
  • Basic concepts in grants management such as performance periods, performance measures, evaluation, reporting requirements, project budget and objectives and allowable activities, and oversight of the grant recipients' contracts and sub-awards.
  • Department monitoring of the grant recipient; A-133 audit requirements, and OIG audits,
  • Fiscal management and record keeping requirements
  • Statutory and regulatory requirements
  • Record keeping requirements
  • Expanded Authorities
  • Administrative Actions

Formula Grants Administration

The purpose of the Formula Grants Administration course is to provide an overview of grantee responsibilities for formula grant administration. This 45-minute course will employ interactive knowledge checks to actively engage the learner in the application of the course contents. The course shall cover the responsibilities of formula grants recipients including:

  • Basic concepts in grants management, such as period of availability, state plan development and amendment, performance measures, reporting requirements, allowable activities, sub-recipient allocations, and oversight of the grantees' recipients contracts and sub-awards.
  • Communications with the Department
  • Cash management principals, Treasury Agreements
  • Department monitoring of the grant recipient; A-133 audit requirements, and OIG audits
  • Fiscal management requirements
  • Statutory and regulatory requirements
  • Record keeping requirements

Internal Controls

The purpose of the Internal Controls course is to provide an understanding of the concept of internal controls required for grants administration. Learners will also understand grantees' responsibilities for implementation and maintenance of internal controls in their grant management activities. This one-hour course provides an overview of internal control objectives, the statutory and regulatory underpinning, and the three types of internal controls as well as the five internal control standards. At the end of this course, learners will be able to:

  • Explain the purpose of internal controls
  • Organize internal controls into three main types
  • Apply the five standards of internal controls to your organization

Cash Management

The purpose of the Cash Management course is to provide an overview of cash management guidelines, regulations and requirements concerning grant draw-downs and accrued interest, as well as the consequences for non-compliance. This 45-minute course will employ an interactive multimedia exercise to engage the learner in the decisions required of a grant recipient as they relate to cash management procedures. At the end of this course, learners will be able to:

  • Explain the purpose of cash management requirements
  • The impact of non-compliance with cash management on the recipient and the U.S. Treasury
  • Approaches for avoiding cash management issues

Indirect Costs

The purpose of the Indirect Costs course is to provide an overview of the concepts of indirect costs. The course is divided into three main topics, in addition to a course introduction and summary. This one-hour course provides an overview of key topics and concepts of indirect costs and includes an interactive knowledge check to actively engage the learner in the application of the course contents. At the end of this course, learners will be able to:

  • Define Indirect Costs and contrast with Direct Costs
  • Identify the different types of costs that comprise Indirect Costs
  • Define Indirect Cost Rate and explain its role in the budgeting process
  • Describe the process for a grantee to obtain an Indirect Cost Rate

 
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Last Modified: 08/05/2013