GRANTS
What Should I Know About ED Grants?
September 1998
Archived Information


"Grantmaking at ED" is an updated version of this document.

Table of Contents


Title Page

Letter to the Reader

  1. Before We Begin
    • How do I apply for student financial assistance?
    • How do I get more information about formula grant programs?

  2. Let's Get Started
    • What is a discretionary grant?
    • What is a cooperative agreement?
    • How does the Department set up discretionary grant programs?
    • Who runs the Department's discretionary grant programs?
    • How do I find out about the Department's discretionary grant programs?
    • How do I learn if I am eligible to receive a discretionary grant?

  3. On The Paper Trail
    • How do I apply for funding from a Department discretionary grant program?
    • What is an application package?
    • How do I get an application package?
    • How does the Department decide what goes into an application package?
    • What are certifications and assurances?
    • What are regulations?
    • What are funding priorities?
    • Is there anything I can do to help shape regulations and funding priorities?
    • How do I get help filling out application forms?
    • What do I need to know about indirect costs and the indirect cost rate when preparing my application?
    • What do I need to know about protection of human subjects in research when preparing my application?
    • Where do I send the completed application?
    • What happens if I miss the application deadline?
    • What if I find an error or realize I have omitted something in my application after the deadline?
    • What happens to an application once the Department receives it?
    • What happens if my application is not eligible?

  4. Waiting To Hear
    • How does the Department review my application?
    • What criteria do reviewers use to score my application?
    • How does the Department take into account variations in scoring practices among reviewers?
    • Does a high score guarantee funding?
    • How long does it take the Department to decide on my application?
    • How can I become an application reviewer?

  5. Getting Funded!
    • What happens to my application after the application review process?
    • How does the Department decide who gets funded?
    • How do I learn that my application has been funded?
    • Is an application always funded for the entire amount requested?
    • What information does my Grant Award Notification contain?
    • What does it mean if my project has cost sharing/matching requirements?
    • What happens after I get the grant award?
    • How do I actually get my grant funds?
    • How long does it take to get my grant funds?
    • How do I get funds after the first year if my organization receives a multi-year award?

  6. Doing It Right
    • What responsibilities do I have under a discretionary grant or cooperative agreement?
    • What must I do if I need to change some part of my project from the original application?
    • What can I do to help my request for a change get processed more quickly?
    • What are OMB circulars? Do they apply to my grant award?
    • How do I make sure that I am complying with the regulations that apply to my award?
    • Do grant team members visit my project?
    • What do I need to do to prepare for a site visit?

  7. Wrapping It Up
    • What happens after the project has ended?
    • What is my role in this process? What responsibilities do I have after the project has ended?
    • What happens if I cannot send my final report by the due date because I have not finished the work of the project?
    • What happens if I have completed the work of the project but cannot send my final report by the due date for some other valid reason?
    • How do I get help completing my final report?
    • Where do I send my final report and how many do I need to send?
    • What happens if I do not send the Department required reports?
    • Do I have to keep any records related to my grant project after the Department closes out my grant?

  8. Just One More Thing
    • What are the audit requirements related to my grant?
    • What happens if the Office of Inspector General selects my project for an audit?
    • What happens if the audit determines certain costs or activities are unallowable?
    • Can I appeal the Department's decision that I must repay money?

Glossary

Other Information

Sample Grant Award Notification

Afterword

For the user's convenience we have also created an ASCII version of this document and compressed it (35K) for ease of downloading.


OCFO Grants Information page

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Last Modified: 10/28/2004