U.S. Department of Education: Promoting Educational Excellence for all Americans

Federal Student Aid Financial Management System (FSA FMS)

Exhibit 300: Capital Asset Plan and Business Case Summary
Part I: Summary Information And Justification

Section A: Overview

  1. Date of submission: Jul 2, 2008
  2. Agency: 018
  3. Bureau: 45
  4. Name of this Capital Asset: Federal Student Aid Financial Management System (FSA FMS)
  5. Unique Project (Investment) Identifier: 018-45-01-01-01-1060-00
  6. What kind of investment will this be in FY2010? Mixed Life Cycle
  7. What was the first budget year this investment was submitted to OMB? FY2001 or earlier
  8. Provide a brief summary and justification for this investment, including a brief description of how this closes in part or in whole an identified agency performance gap: Utilizing Oracle Federal Financials, FMS is the single point of financial information by institution, integrating transactions both from the FSA feeder systems as well as from the Grants Administration and Payment System (GAPS). Accordingly, FMS provides consolidated data to support key management analysis and is the only source within the Department of Education to obtain a comprehensive financial picture of an institution across all FSA programs. FMS consolidates and manages all FSA program transactions from FSA's feeder systems (e.g., FFEL, Direct Loan, Pell, LEAP/SLEAP, and Campus-based transactions). The feeders interface functional transactions to FMS where they are translated to the appropriate accounting. It facilitates reconciliation and internal program management and reporting, and large volumes of payment processing. FMS tracks and manages the payment processing for direct loan originations and consolidations by GAPS and processes refunds to borrowers for overpaid loans. Through highly customized extensions, tightly integrated with the Oracle sub-ledgers, FMS processes large volumes of payments to the lender and guarantee agency communities. It receives electronic invoices and advice of fees payable to Education, performs complex custom validations and reasonability checks to minimize erroneous payments, and processes the transactions through Oracle sub-ledgers to generate Treasury payment files and accounting transactions. The accounting transactions are, in turn, summarized and sent to the FMSS core financial management system for external financial reporting.FMS serves a mission-critical function as a FFEL program front-end payment system, for reconciliation to the FSA feeder systems, for more detailed internal program management reporting, and for additional levels of system controls. However, FMS does not fulfill the central functions of a JFMIP core financial management systems. FMSS, not FMS, produces all external financial reports, such as the financial statements, FACTS I and FACTS II, and the SF224. In addition, FMSS serves as the source for all budget funding transactions (appropriation, apportionment, and allotment data), establishing the budget authority for the Department's financial management systems.
  9. Did the Agency's Executive/Investment Committee approve this request? yes
    1. If "yes," what was the date of this approval? Aug 30, 2007
  10. Did the Project Manager review this Exhibit? yes
    1. What is the current FAC-P/PM (for civilian agencies) or DAWIA (for defense agencies) certification level of the program/project manager? Senior/Expert/DAWIA-Level 3
  11. Has the agency developed and/or promoted cost effective, energy efficient and environmentally sustainable techniques or practices for this project. no
    1. Will this investment include electronic assets (including computers)? yes
    2. Is this investment for new construction or major retrofit of a Federal building or facility? (answer applicable to non-IT assets only) no
      1. If "yes," is an ESPC or UESC being used to help fund this investment? [Not answered]
      2. If "yes," will this investment meet sustainable design principles? [Not answered]
      3. If "yes," is it designed to be 30% more energy efficient than relevant code? [Not answered]
  12. Does this investment directly support one of the PMA initiatives? yes
    Expanded E-Government
    Financial Performance
    Eliminating Improper Payments
    1. Briefly and specifically describe for each selected how this asset directly supports the identified initiative(s)? FMS facilitates the secure automated payment processing for all FSA programs. The FMS Form 2000 process for guarantee agencies and the FMS LaRS process for lenders/servicers provide reporting and payment tools to the community. The FMS Form 2000 was awarded the e-Gov award for best in business practice. These initiatives also support the President's Management Agenda (PMA) by reducing cumbersome business processes and reducing cost.
  13. Does this investment support a program assessed using the Program Assessment Rating Tool (PART)? (For more information about the PART, visit www.whitehouse.gov/omb/part.) no
    1. If "yes," does this investment address a weakness found during a PART review? [Not answered]
    2. If "yes," what is the name of the PARTed program? [Not answered]
    3. If "yes," what rating did the PART receive? [Not answered]
  14. Is this investment for information technology? yes

For information technology investments only:

  1. What is the level of the IT Project? (per CIO Council PM Guidance) Level 2
  2. In addition to the answer in 11(a), what project management qualifications does the Project Manager have? (per CIO Council PM Guidance) (1) Project manager has been validated as qualified for this investment
  3. Is this investment or any project(s) within this investment identified as "high risk" on the Q4-FY 2008 agency high risk report (per OMB Memorandum M-05-23)? yes
  4. Is this a financial management system? yes
    1. If "yes," does this investment address a FFMIA compliance area? yes
      1. If "yes," which compliance area: Compliance with all three: Federal accounting standards, USSGL at transaction level, and JFMIP requirements.
      2. If "no," what does it address? [Not answered]
    2. If "yes," please identify the system name(s) and system acronym(s) as reported in the most recent financial systems inventory update required by Circular A-11 section 52 Federal Student Aid Financial Management System (FSA FMS)
  5. What is the percentage breakout for the total FY2010 funding request for the following?
Hardware 1
Software 8
Services 91
Other 0
  1. If this project produces information dissemination products for the public, are these products published to the Internet in conformance with OMB Memorandum 05-04 and included in your agency inventory, schedules and priorities? yes
  2. Are the records produced by this investment appropriately scheduled with the National Archives and Records Administration's approval? yes
  3. Does this investment directly support one of the GAO High Risk Areas? no

Section B: Summary of Spending

  1.  

Table 1: SUMMARY OF SPENDING FOR PROJECT PHASES
(REPORTED IN MILLIONS)
(Estimates for BY+1 and beyond are for planning purposes only and do not represent budget decisions)

  PY-1 and earlier PY 2008 CY 2009 BY 2010 BY+1 2011 BY+2 2012 BY+3 2013 BY+4 and beyond Total
Planning: 0 0 0 0 0 0 0 0 0
Acquisition: 9.72 3.56 0 1.15          
Subtotal Planning amp; Acquisition: 9.72 3.56 0 1.15          
Operations & Maintenance: 47.11 5.32 7.27 7.5          
TOTAL: 56.83 8.88 7.27 8.65          

Government FTE Costs should not be included in the amounts provided above.

Government FTE Costs 5.57 0.96 1.51 1.57          
Number of FTE represented by Costs: 36 8 11 11          
  1. Will this project require the agency to hire additional FTE's? no
    1. If "yes", How many and in what year? [Not answered]
  2. If the summary of spending has changed from the FY2009 President's budget request, briefly explain those changes: The summary of spending has changed from last year's submission. The details by fiscal year are below. FY09... In comparison to last year's Select Phase request of $8.447m, this request is $1.291m less. This is the net result of the loss of discretionary development funding, the addition of Educate desktop hardware and support costs, and the restructuring and ON-GOING re-compete activies for FMS. ---------------------------------------------------------------------------------------------------------------- FY10... In comparison to last year's Select Phase request of $8.712m, this request is $177k less. This is the net result of Educate desktop hardware and support costs and the restructuring and ON-GOING re-compete activies for FMS.

Section D: Performance Information

Performance Information Table

Fiscal Year Strategic Goal(s) Supported Measurement Area Measurement Grouping Measurement Indicator Baseline Target Actual Results
2007 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Higher Education Higher Education: Number of material weaknesses - FY2001 audit is baseline. 1 0 0
2007 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Accuracy of Service or Product Delivered Successfully achieve FMS Monthly Operational Metric 2.2 (Successfully satisfy all 21 requirements of the FMS Operations task order) at least 75% (>= 9 out of 12 months) of the time. Baseline is FY 2004. 67% 75% 83.33%
2007 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Customer Results Delivery Time Delivery Time: % of Help Desk calls that are resolved within one business day. 94.7 98 97.4
2007 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology User Satisfaction User Satisfaction: User satisfaction rating (ACSI score). Baseline as of July 2005 76 76 77
2007 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology User Requirements User Requirements: % of CCB-pproved change requests migrated to production on schedule and not requiring re-work. 93.5 97.5 98.6
2007 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Productivity Productivity: % of dollar volume of total transactions in FMS that require manual entry 32 26 11.55
2007 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Cycle Time Cycle Time: Number of business days to perform month-end close procedures 4.7 2.0 2.0
2007 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology External Data Sharing External Data Sharing: Average processing time (in hours) for COD transactions, from point of reception from COD to point of transmission to GAPS. Basline = June-September 2003 average. 16.56 9.0 5.41
2008 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Customer Results Delivery Time Delivery Time: % of Help Desk calls that are resolved within one business day. 94.7 98 Available October 2008
2008 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Higher Education Higher Education: Number of material weaknesses - FY2001 audit is baseline. 1 0 available November 2008
2008 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Cycle Time Cycle Time: Number of business days to perform month-end close procedures 4.7 2.0 Available October 2008
2008 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Productivity Productivity: % of dollar volume of total transactions in FMS that require manual entry 32 26 Available October 2008
2008 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology User Requirements User Requirements: % of CCB-pproved change requests migrated to production on schedule and not requiring re-work. 93.5 97.5 Available October 2008
2008 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology User Satisfaction User Satisfaction: User satisfaction rating (ACSI score). Baseline as of July 2005 76 76 available August 2008
2008 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology External Data Sharing External Data Sharing: Average processing time (in hours) for COD transactions, from point of reception from COD to point of transmission to GAPS. Basline = June-September 2003 average. 16.56 9.0 Available October 2008
2008 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Accuracy of Service or Product Delivered Successfully achieve FMS Monthly Operational Metric 2.2 (Successfully satisfy all 21 requirements of the FMS Operations task order) at least 75% (>= 9 out of 12 months) of the time. Baseline is FY 2004. 67% 75% Available in October 2008.
2009 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Customer Results Delivery Time Delivery Time: % of Help Desk calls that are resolved within one business day. 94.7 98 Available in October 2009.
2009 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Higher Education Higher Education: Number of material weaknesses - FY2001 audit is baseline. 1 0 Available in November 2009.
2009 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Cycle Time Cycle Time: Number of business days to perform month-end close procedures 4.7 2.0 Available in October 2009.
2009 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Productivity Productivity: Reduce % of dollar volume of total transactions in FMS that require manual entry 32 20 Available in October 2009.
2009 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology User Requirements User Requirements: Increase % of CCB-pproved change requests migrated to production on schedule that do not require re-work. 93.5 97.5 Available in October 2009.
2009 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology User Satisfaction User Satisfaction: User satisfaction rating (ACSI score). Baseline as of July 2005 76 76 Available in October 2009.
2009 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology External Data Sharing External Data Sharing: Average processing time (in hours) for COD transactions, from point of reception from COD to point of transmission to GAPS. Basline = June-September 2003 average. 16.56 7.5 Available in October 2009.
2009 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Accuracy of Service or Product Delivered Successfully achieve FMS Monthly Operational Metric 2.2 (Successfully satisfy all 21 requirements of the FMS Operations task order) at least 75% (>= 9 out of 12 months) of the time. Baseline is FY 2004. 67% 75% Available in October 2009.
2010 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Customer Results Delivery Time Delivery Time: % of Help Desk calls that are resolved within one business day. 94.7 98 Available in October 2010.
2010 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Higher Education Higher Education: Number of material weaknesses - FY2001 audit is baseline. 1 0 Available in November 2010.
2010 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Cycle Time Cycle Time: Number of business days to perform month-end close procedures 4.7 2.0 Available in October 2010.
2010 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Productivity Productivity: Reduce % of dollar volume of total transactions in FMS that require manual entry 32 20 Available in October 2010.
2010 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology User Requirements User Requirements: Increase % of CCB-pproved change requests migrated to production on schedule that do not require re-work. 93.5 97.5 Available in October 2010.
2010 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology User Satisfaction User Satisfaction: User satisfaction rating (ACSI score). Baseline as of July 2005 76 76 Available in October 2010.
2010 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Technology External Data Sharing External Data Sharing: Average processing time (in hours) for COD transactions, from point of reception from COD to point of transmission to GAPS. Basline = June-September 2003 average. 16.56 7.0 Available in October 2010.
2010 Goal 3: Obejctive 2: Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Accuracy of Service or Product Delivered Successfully achieve FMS Monthly Operational Metric 2.2 (Successfully satisfy all 21 requirements of the FMS Operations task order) at least 75% (>= 9 out of 12 months) of the time. Baseline is FY 2004. 67% 75% Available in October 2010.
               

Section F: Enterprise Architecture (EA)

  1. Is this investment included in your agency's target enterprise architecture? yes
    1. If "no," please explain why? [Not answered]
  2. Is this investment included in the agency's EA Transition Strategy? yes
    1. If "yes," provide the investment name as identified in the Transition Strategy provided in the agency's most recent annual EA Assessment. Federal Student Aid Financial Management System (FSA FMS)
    2. If "no," please explain why? [Not answered]
  3. Is this investment identified in a completed and approved segment architecture? yes
    1. If "yes," provide the six digit code corresponding to the agency segment architecture. The segment architecture codes are maintained by the agency Chief Architect. For detailed guidance regarding segment architecture codes, please refer to http://www.egov.gov/. 206-000

4. Service Component Reference Model (SRM) Table :

Agency Component Name Agency Component Description FEA SRM Service Type FEA SRM Component Service Component Reused Internal or External Reuse? BY Funding Percentage
Component Name UPI
FSA FMS Accounts Receivable and USSGL Accounting FSA FMS provides Accounts Receivable for Lenders. In addition, it is a subledger to the Department's general ledger, providing summarized accounting information reported on external financial reports. Financial Management Billing and Accounting [Not answered] [Not answered] No Reuse 20
FSA FMS Payment Processing The primary purpose of FSA FMS is to facilitate the processing of Title IV payments in a controlled environment. Financial Management Payment / Settlement [Not answered] [Not answered] No Reuse 31
FSA FMS Audit Support FSA FMS provides input into a number of audits of Department processes and objectives. These audits include, but are not limited to the financial statement audit, FISMA audit, and OMB Circular A-123, Appendix A reviews. Financial Management Auditing [Not answered] [Not answered] No Reuse 15
FSA FMS Internal Controls FSA FMS provides significant internal controls to financial transactions generated by Title IV programs. In addition to standard Oracle Federal Financial application controls, it facilitates reconciliation to the FSA feeder systems. Financial Management Internal Controls [Not answered] [Not answered] No Reuse 30
FSA FMS User Identification and Authentication User Identification and Authentication Security Management Identification and Authentication [Not answered] [Not answered] No Reuse 2
FSA FMS Access Control Access Control Security Management Access Control [Not answered] [Not answered] No Reuse 2

 

5. Technical Reference Model (TRM) Table:

FEA SRM Component FEA TRM Service Area FEA TRM Service Category FEA TRM Service Standard Service Specification
Billing and Accounting Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, HP-UX Version 11i
Billing and Accounting Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, Compilers for HP-UX C/C++
Payment / Settlement Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, Compilers for HP-UX C/C++
Payment / Settlement Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, HP-UX Version 11i
Auditing Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, HP-UX Version 11i
Internal Controls Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, HP-UX Version 11i
Identification and Authentication Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, HP-UX Version 11i
Auditing Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, Compilers for HP-UX C/C++
Internal Controls Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, Compilers for HP-UX C/C++
Identification and Authentication Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, Compilers for HP-UX C/C++
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2
Billing and Accounting Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2
Auditing Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2
Internal Controls Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2
Identification and Authentication Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2
Identification and Authentication Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2 - General Ledger
Billing and Accounting Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2 - General Ledger
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2 - General Ledger
Auditing Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2 - General Ledger
Internal Controls Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2 - General Ledger
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2 - Payables
Billing and Accounting Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2 - Receivables
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2 - Purchasing
Billing and Accounting Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Release 11.5.10.2
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Release 11.5.10.2
Auditing Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Release 11.5.10.2
Identification and Authentication Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Release 11.5.10.2
Internal Controls Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Release 11.5.10.2
Billing and Accounting Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Common and Advanced Patches Only
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Common and Advanced Patches Only
Auditing Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Common and Advanced Patches Only
Internal Controls Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Common and Advanced Patches Only
Identification and Authentication Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Common and Advanced Patches Only
Billing and Accounting Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Public Sector General Ledger
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Public Sector General Ledger
Auditing Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Public Sector General Ledger
Internal Controls Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Public Sector General Ledger
Identification and Authentication Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Public Sector General Ledger
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Public Sector Payables
Billing and Accounting Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Public Sector Receivables
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Public Sector Purchasing
Billing and Accounting Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - Release 11.5.10.2
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - Release 11.5.10.2
Auditing Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - Release 11.5.10.2
Internal Controls Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - Release 11.5.10.2
Identification and Authentication Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - Release 11.5.10.2
Billing and Accounting Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - U.S. Federal General Ledger
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - U.S. Federal General Ledger
Auditing Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - U.S. Federal General Ledger
Internal Controls Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - U.S. Federal General Ledger
Identification and Authentication Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - U.S. Federal General Ledger
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - U.S. Federal Payables
Billing and Accounting Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - U.S. Federal Receivables
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - U.S. Federal Purchasing
Internal Controls Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - U.S. Federal Administrator
Billing and Accounting Service Platform and Infrastructure Database / Storage Database Oracle Corporation, Oracle RDBMS, Version 10.2.0.3 (10g)
Payment / Settlement Service Platform and Infrastructure Database / Storage Database Oracle Corporation, Oracle RDBMS, Version 10.2.0.3 (10g)
Auditing Service Platform and Infrastructure Database / Storage Database Oracle Corporation, Oracle RDBMS, Version 10.2.0.3 (10g)
Internal Controls Service Platform and Infrastructure Database / Storage Database Oracle Corporation, Oracle RDBMS, Version 10.2.0.3 (10g)
Identification and Authentication Service Platform and Infrastructure Database / Storage Database Oracle Corporation, Oracle RDBMS, Version 10.2.0.3 (10g)
Billing and Accounting Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Developer 2000 Version 6i, Patch 18
Payment / Settlement Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Developer 2000 Version 6i, Patch 18
Auditing Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Developer 2000 Version 6i, Patch 18
Internal Controls Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Developer 2000 Version 6i, Patch 18
Identification and Authentication Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Developer 2000 Version 6i, Patch 18
Billing and Accounting Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Forms Version 6i, Patch 18
Payment / Settlement Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Forms Version 6i, Patch 18
Auditing Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Forms Version 6i, Patch 18
Internal Controls Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Forms Version 6i, Patch 18
Identification and Authentication Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Forms Version 6i, Patch 18
Billing and Accounting Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle App Server-Apache 1.3.19 Open SSL 0.9.5a, Version 1.0.2.2.2
Payment / Settlement Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle App Server-Apache 1.3.19 Open SSL 0.9.5a, Version 1.0.2.2.2
Auditing Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle App Server-Apache 1.3.19 Open SSL 0.9.5a, Version 1.0.2.2.2
Internal Controls Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle App Server-Apache 1.3.19 Open SSL 0.9.5a, Version 1.0.2.2.2
Identification and Authentication Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle App Server-Apache 1.3.19 Open SSL 0.9.5a, Version 1.0.2.2.2
Billing and Accounting Service Access and Delivery Access Channels Collaboration / Communications ClickCommerce Incorporated, COMM-PRESS 2000 Ver 4.4.2 *m* (005) (master, triple DES)
Payment / Settlement Service Access and Delivery Access Channels Collaboration / Communications ClickCommerce Incorporated, COMM-PRESS 2000 Ver 4.4.2 *m* (005) (master, triple DES)
Auditing Service Access and Delivery Access Channels Collaboration / Communications ClickCommerce Incorporated, COMM-PRESS 2000 Ver 4.4.2 *m* (005) (master, triple DES)
Internal Controls Service Access and Delivery Access Channels Collaboration / Communications ClickCommerce Incorporated, COMM-PRESS 2000 Ver 4.4.2 *m* (005) (master, triple DES)
Identification and Authentication Service Access and Delivery Access Channels Collaboration / Communications ClickCommerce Incorporated, COMM-PRESS 2000 Ver 4.4.2 *m* (005) (master, triple DES)
Access Control Service Access and Delivery Access Channels Collaboration / Communications ClickCommerce Incorporated, COMM-PRESS 2000 Ver 4.4.2 *m* (005) (master, triple DES)
Access Control Service Platform and Infrastructure Database / Storage Database Oracle Corporation, Oracle RDBMS, Version 10.2.0.3 (10g)
Access Control Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle App Server-Apache 1.3.19 Open SSL 0.9.5a, Version 1.0.2.2.2
Access Control Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2
Access Control Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Financials Release 11.5.10.2 - General Ledger
Access Control Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Common and Advanced Patches Only
Access Control Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Public Sector General Ledger
Access Control Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle Public Sector Applications - Release 11.5.10.2
Access Control Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - Release 11.5.10.2
Access Control Service Platform and Infrastructure Delivery Servers Application Servers Oracle Corporation, Oracle U.S. Federal Financials - U.S. Federal General Ledger
Access Control Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Developer 2000 Version 6i, Patch 18
Access Control Service Platform and Infrastructure Software Engineering Integrated Development Environment Oracle Corporation, Oracle Forms Version 6i, Patch 18
Access Control Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, Compilers for HP-UX C/C++
Access Control Service Platform and Infrastructure Support Platforms Dependent Platform Hewlett-Packard Company, HP-UX Version 11i
  1. Will the application leverage existing components and/or applications across the Government (i.e., USA.Gov, Pay.Gov, etc)? yes
    1. If "yes," please describe. Pay.Gov

Part II: Planning, Acquisition And Performance Information

Section A: Alternatives Analysis

  1. Did you conduct an alternatives analysis for this investment? yes
    1. If "yes," provide the date the analysis was completed? Jul 2, 2008
    2. If "no," what is the anticipated date this analysis will be completed? [Not answered]
    3. If no analysis is planned, please briefly explain why: [Not answered]

2. Alternatives Analysis Results:

Alternative Analyzed Description of Alternative Risk Adjusted Lifecycle Costs estimate Risk Adjusted Lifecycle Benefits estimate
Baseline Status Quo - Maintain FMS and provide support for new requirements. This alternative implements requirements that are expected to strengthen controls, improve customer satisfaction, and recognize processing efficiencies. 102751 55603
Alternative #1 Discontinue FMS at the end of FY2009. 93360 60297
Alternative #2 Replace FMS with custom solution or new COTS product 115964 43404
Alternative #3 Maintain FMS, but provide no support for new requirements (e.g., IPM, CSB, Archiving, Form 2000 and LaRS enhancements, and Internal Control & Performance Improvements for Operations processing). This alternative provides no new services, creates no additional processing efficiencies, or internal control improvements. 103827 45223
  1. Which alternative was selected by the Agency's Executive/Investment Committee and why was it chosen? The "Baseline" choice was selected as the best solution. This is the most appropriate option for Federal Student Aid. This option provides the strongest internal controls and provides consolidated financial reporting for Federal Student Aid programs. Although the other options are possible, they would increase the risk to Federal Student Aid's portfolio by decentralizing the functionality and requiring complex development in other FSA systems.
    1. What year will the investment breakeven? (Specifically, when the budgeted costs savings execced the cumulative costs.) 2021
  2. What specific qualitative benefits will be realized? This option will allow Federal Student Aid Operations to maintain consolidated financial reporting while implementing requirements that are expected to strengthen controls, improve customer satisfaction, recognize processing efficiencies, and avoiding/minimizing changes in other FSA systems.

5. Federal Quantitative Benefits ($millions):

  Budgeted Cost Savings Cost Avoidance Justification for Budgeted Cost Savings Justification for Budgeted Cost Avoidance
PY-1 and Prior  
PY  
CY  
BY  
BY+1  
BY+2  
BY+3  
BY+4 and Beyond 0 0 TBD TBD
Total LCC Benefit 0 0 LCC = Life-cycle cost
  1. Will the selected alternative replace a legacy system in-part or in-whole? no
    1. If "yes," are the migration costs associated with the migration to the selected alternative included in this investment, the legacy investment, or in a separate migration investment? [Not answered]
    2. If "yes," please provide the following information:

List of Legacy Investment or Systems

Name of the Legacy Investment or Systems UPI if available Date of the System Retirement
There are no Legacy Investment or Systems.

Section B: Risk Management (All Capital Assets)

  1. Does the investment have a Risk Management Plan? yes
    1. If "yes," what is the date of the plan? Jul 2, 2008
    2. Has the Risk Management Plan been significantly changed since last year's submission to OMB? no
    3. If "yes," describe any significant changes: [Not answered]
  2. If there currently is no plan, will a plan be developed? [Not answered]
    1. If "yes," what is the planned completion date? [Not answered]
    2. If "no," what is the strategy for managing the risks? [Not answered]
  3. Briefly describe how investment risks are reflected in the life cycle cost estimate and investment schedule: A risk assessment has been completed for this investment. Potential risks have been identified and the impact, probability, and mitigation strategy for each risk has been incorporated into the life cycle cost estimate and investment schedule.

Section C: Cost and Schedule Performance (All Capital Assets)

  1. Does the earned value management system meet the criteria in ANSI/EIA Standard - 748? yes
  2. Is the CV% or SV% greater than ± 10%? (CV%= CV/EV x 100; SV%= SV/PV x 100) no
    1. If "yes," was it the? [Not answered]
    2. If "yes," explain the causes of the variance: [Not answered]
    3. If "yes," describe the corrective actions [Not answered]
  3. Has the investment re-baselined during the past fiscal year? no
    1. If "yes," when was it approved by the agency head? [Not answered]

4. Comparison of Initial Baseline and Current Approved Baseline:

Description of Milestone Initial Baseline Current Baseline Current Baseline Variance  
Planned Completion Date Total Cost ($M) Estimated Completion Date
Planned:Actual
Total Cost ($M)
Planned:Actual
Schedule:Cost
(# days:$M)
Percent Complete
FY 2001 Maintenance Sep 30, 2001 1.42 Sep 30, 2001 Sep 30, 2001 1.42 1.42 0 0 100
FMS Phase III Jan 22, 2002 10.3 Jan 22, 2002 Jan 22, 2002 10.3 10.3 0 0 100
FY 2002 Maintenance Sep 30, 2002 8.77 Sep 30, 2002 Sep 30, 2002 8.77 8.77 0 0 100
Contingency FMS/GAPS Feb 15, 2002 2.55 Feb 15, 2002 Feb 15, 2002 2.55 2.55 0 0 100
Interface w/eCampus Based Mar 15, 2002 0.5 Mar 15, 2002 Mar 15, 2002 0.5 0.5 0 0 100
Interface w/COD Apr 29, 2002 2 Apr 29, 2002 Apr 29, 2002 2 1.68 0 0.32 100
Interface w/AR/FFEL Jun 30, 2002 1.5 Jun 30, 2002 Jun 30, 2002 1.5 0.93 0 0.57 100
FY 2003 Maintenance Nov 30, 2003 9.46 Nov 30, 2003 Nov 30, 2003 9.46 8.76 0 0.7 100
Transaction ID: Accenture TO119 Apr 21, 2003 1.16 Apr 21, 2003 Apr 21, 2003 1.16 1.16 0 0 100
Form 2000 Enhancements: Accenture TO130 Aug 5, 2003 0.98 Aug 5, 2003 Aug 5, 2003 0.98 0.98 0 0 100
FY 2004 Maintenance Nov 30, 2004 7.84 Nov 30, 2004 Nov 30, 2004 7.84 7.51 0 0.33 100
LPIF Rate Change: Accenture TO146 Feb 27, 2004 0.14 Feb 27, 2004 Feb 27, 2004 0.14 0.14 0 0 100
Form 2000 enhancements: Accenture TO149 Apr 9, 2004 0.94 Apr 9, 2004 Apr 9, 2004 0.94 0.94 0 0 100
Automated Budget Funding Entry: EDS TO4 Sep 10, 2004 0.31 Sep 10, 2004 Sep 10, 2004 0.31 0.31 0 0 100
CSB Reports: EDS TO5 Dec 22, 2004 0.12 Dec 22, 2004 Dec 22, 2004 0.12 0.13 0 -0.01 100
FY 2005 Maintenance Nov 30, 2005 7.9 Nov 30, 2005 Nov 30, 2005 7.9 7.22 0 0.68 100
Archiving analysis: EDS TO6, VDC, IV&V May 31, 2005 0.8 May 31, 2005 May 31, 2005 0.8 0.76 0 0.04 100
FY 2006 Maintenance (uses FY06 funds) Nov 30, 2006 7.66 Nov 30, 2006 [Not answered] 7.66 3.85 [Not answered] 3.82 71.43
FMS Requirements Definition, Design: EDS TO8 Nov 30, 2006 1.6 Nov 30, 2006 Jun 30, 2006 1.6 1.6 153 0 100
CSB, FFEL, and Reconciliation Re-engineering requirements Jan 31, 2007 2.9 Jan 31, 2007 [Not answered] 2.9 0.38 [Not answered] 2.52 58
FY 2007 Maintenance (uses FY07 funds) May 31, 2008 4.45 May 31, 2008 [Not answered] 4.45 [Not answered] [Not answered] [Not answered] 0
FY 2007 Development (uses FY07 funds) Dec 31, 2007 4.5 Dec 31, 2007 [Not answered] 4.5 [Not answered] [Not answered] [Not answered] 0
FY 2008 Maintenance (uses FY08 funds) Nov 30, 2008 5.318 Nov 30, 2008 [Not answered] 5.318 [Not answered] [Not answered] [Not answered] 0
FY 2008 Development (uses FY08 funds) Dec 31, 2008 3.555 Dec 31, 2008 [Not answered] 3.555 [Not answered] [Not answered] [Not answered] 0
FY 2009 Maintenance (uses FY09 funds) Nov 30, 2009 7.266 Nov 30, 2009 [Not answered] 7.266 [Not answered] [Not answered] [Not answered] 0
FY 2009 Development (uses FY09 funds) Dec 31, 2009 0 Dec 31, 2009 [Not answered] 0 [Not answered] [Not answered] [Not answered] 0
FY 2010 Maintenance (uses FY10 funds) Nov 30, 2010 7.496 Nov 30, 2010 [Not answered] 7.496 [Not answered] [Not answered] [Not answered] 0
FY 2010 Development (uses FY10 funds) Dec 31, 2010 1.153 Dec 31, 2010 [Not answered] 1.153 [Not answered] [Not answered] [Not answered] 0
                   

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