U.S. Department of Education: Promoting Educational Excellence for all Americans

Enterprise Data Management

Exhibit 300: Capital Asset Plan and Business Case Summary
Part I: Summary Information And Justification

Section A: Overview

  1. Date of submission: Jun 9, 2008
  2. Agency: 018
  3. Bureau: 45
  4. Name of this Capital Asset: Enterprise Data Management
  5. Unique Project (Investment) Identifier: 018-45-01-07-01-2220-00
  6. What kind of investment will this be in FY2010? Operations and Maintenance
  7. What was the first budget year this investment was submitted to OMB? FY2009
  8. Provide a brief summary and justification for this investment, including a brief description of how this closes in part or in whole an identified agency performance gap: Federal Student Aid is engaged in a long-term effort to integrate its processes, data and systems. To better support these business objectives and to emphasize data as an enterprise asset, Federal Student Aid has established a formal Enterprise Data Management (EDM) program. The goal of the EDM program is to consistently define data and make standardized data available across the enterprise by providing information services and data technology expertise to business owners, project managers and architects. The EDM program has four functions. These functions perform the following activities:• Data Policy and Strategic Planning - Defines EDM strategic direction and promotes compliance with EDM policies, procedures and standards.• Data Governance and Metadata Management - Implements data governance processes to maintain standardized data definitions and associated metadata, and uses the metadata to guide, control and integrate data activities and products.• Data Architecture - Promotes sharing of database assets, the use of an integrated architecture to support enterprise-wide data movement, access to common data, data transformation and migration. • Data Quality - Institutionalizes a set of repeatable processes to continuously monitor data and improve data accuracy, completeness, timeliness and relevance. Previously, this investment was listed as non-major. However, this investment was reclassified at the request of OMB. This investment represents the Information Management portion of the Enterprise Architecture program at Federal Student Aid. This investment is not a system development project, but rather an architecture enabler project to ensure all development projects achieve the Target State Vision at the data level. However, EDM does host an application - the XML Registry and Repository for the Education Community which houses standardized metadata.
  9. Did the Agency's Executive/Investment Committee approve this request? yes
    1. If "yes," what was the date of this approval? Sep 29, 2006
  10. Did the Project Manager review this Exhibit? yes
    1. What is the current FAC-P/PM (for civilian agencies) or DAWIA (for defense agencies) certification level of the program/project manager? Waiver Issued
  11. Has the agency developed and/or promoted cost effective, energy efficient and environmentally sustainable techniques or practices for this project. no
    1. Will this investment include electronic assets (including computers)? no
    2. Is this investment for new construction or major retrofit of a Federal building or facility? (answer applicable to non-IT assets only) no
      1. If "yes," is an ESPC or UESC being used to help fund this investment? no
      2. If "yes," will this investment meet sustainable design principles? no
      3. If "yes," is it designed to be 30% more energy efficient than relevant code? no
  12. Does this investment directly support one of the PMA initiatives? yes
    Expanded E-Government
    Financial Performance
    1. Briefly and specifically describe for each selected how this asset directly supports the identified initiative(s)? Enterprise Data Management is the data component of Enterprise Architecture at Federal Student Aid. Good data management policies and practices increase the quality of new development and decrease the costs. In addition, the XML Registry and Repository for the Education Community has been shared with, and adopted by, other federal agencies.
  13. Does this investment support a program assessed using the Program Assessment Rating Tool (PART)? (For more information about the PART, visit www.whitehouse.gov/omb/part.) no
    1. If "yes," does this investment address a weakness found during a PART review? [Not answered]
    2. If "yes," what is the name of the PARTed program? [Not answered]
    3. If "yes," what rating did the PART receive? [Not answered]
  14. Is this investment for information technology? yes

For information technology investments only:

  1. What is the level of the IT Project? (per CIO Council PM Guidance) Level 3
  2. In addition to the answer in 11(a), what project management qualifications does the Project Manager have? (per CIO Council PM Guidance) (1) Project manager has been validated as qualified for this investment
  3. Is this investment or any project(s) within this investment identified as "high risk" on the Q4-FY 2008 agency high risk report (per OMB Memorandum M-05-23)? no
  4. Is this a financial management system? no
    1. If "yes," does this investment address a FFMIA compliance area? [Not answered]
      1. If "yes," which compliance area: [Not answered]
      2. If "no," what does it address? [Not answered]
    2. If "yes," please identify the system name(s) and system acronym(s) as reported in the most recent financial systems inventory update required by Circular A-11 section 52 XML Registry and Repository for the Education Community (XML R&R)
  5. What is the percentage breakout for the total FY2010 funding request for the following?
Hardware 0
Software 0
Services 100
Other 0
  1. If this project produces information dissemination products for the public, are these products published to the Internet in conformance with OMB Memorandum 05-04 and included in your agency inventory, schedules and priorities? yes
  2. Are the records produced by this investment appropriately scheduled with the National Archives and Records Administration's approval? no
  3. Does this investment directly support one of the GAO High Risk Areas? no

Section B: Summary of Spending

  1.  

Table 1: SUMMARY OF SPENDING FOR PROJECT PHASES
(REPORTED IN MILLIONS)
(Estimates for BY+1 and beyond are for planning purposes only and do not represent budget decisions)

  PY-1 and earlier PY 2008 CY 2009 BY 2010 BY+1 2011 BY+2 2012 BY+3 2013 BY+4 and beyond Total
Planning: 0 0 0 0          
Acquisition: 0 0 0 0          
Subtotal Planning amp; Acquisition: 0 0 0 0          
Operations & Maintenance: 0.8 1.5 1.1 1.6          
TOTAL: 0.8 1.5 1.1 1.6          

Government FTE Costs should not be included in the amounts provided above.

Government FTE Costs 0.23 0.32 0.26 0.34          
Number of FTE represented by Costs: 2 3 3 3          
  1. Will this project require the agency to hire additional FTE's? no
    1. If "yes", How many and in what year? [Not answered]
  2. If the summary of spending has changed from the FY2009 President's budget request, briefly explain those changes: [Not answered]

Section D: Performance Information

Performance Information Table

Fiscal Year Strategic Goal(s) Supported Measurement Area Measurement Grouping Measurement Indicator Baseline Target Actual Results
2008 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Business and Industry Development Number of development initatives that include the EDM Team to assist with data standardizaztion and reuse. 0 1 3 - Integrated Partner Management (IPM), FFEL Redesign, and COD (Schema Translation project) worked with EDM to standardize and reuse data artifacts as of September, 2008.
2008 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Customer Results Data Standardization or Tagging The number of standardized data elements that are developed or reused. 0 60 100 as of September, 2008
2008 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Information Management Number of data managment policies and procedures that are developed or continuously improved based on customer feedback from development projects. 0 1 3 - Data Quality Policies and Procedures, Data Standardization Policies and Procedures, and Data Architecture Models as of September 2008.
2008 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Technology Data Standardization or Tagging Number of Service Oriented Architecture (SAO) interfaces that comply with data standards. 0 1 1 The Organization record developed in Integrated Partner Management (IPM) complies with data standards as of September 2008.
2009 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Business and Industry Development Number of development initatives that include the EDM Team to assist with data standardizaztion and reuse. 0 25 This is an FY09 performance measure. Results are not yet available.
2009 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Customer Results Data Standardization or Tagging The number of standardized data elements that are developed or reused. 0 25 This is an FY09 performance measure. Results are not yet available.
2009 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Data Reliability and Quality Number of business units that work with the EDM Team to improve data quality issues. 0 1 This is an FY09 performance measure. Results are not yet available.
2009 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Technology Internal Data Sharing Number of Service Oriented Architecture (SAO) interfaces that comply with data standards. 0 1 This is an FY09 performance measure. Results are not yet available.
2010 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Mission and Business Results Business and Industry Development Number of development initatives that include the EDM Team to assist with data standardizaztion and reuse. 0 1 This is an FY10 performance measure. Results are not yet available.
2010 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Customer Results Data Standardization or Tagging The number of standardized data elements that are developed or reused. 0 50 This is an FY10 performance measure. Results are not yet available.
2010 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Processes and Activities Data Reliability and Quality Number of business units that work with the EDM Team to improve data quality issues. 0 1 This is an FY10 performance measure. Results are not yet available.
2010 Goal 3: Objective 2: Deliver federal student aid to students and parents effectively and efficiently. Technology Internal Data Sharing Number of Service Oriented Architecture (SAO) interfaces that comply with data standards. 0 1 This is an FY10 performance measure. Results are not yet available.

Section F: Enterprise Architecture (EA)

  1. Is this investment included in your agency's target enterprise architecture? yes
    1. If "no," please explain why? [Not answered]
  2. Is this investment included in the agency's EA Transition Strategy? yes
    1. If "yes," provide the investment name as identified in the Transition Strategy provided in the agency's most recent annual EA Assessment. Enterprise Data Management (EDM), included in the FSA EA Transition Strategy, Jan. 4, 2008
    2. If "no," please explain why? [Not answered]
  3. Is this investment identified in a completed and approved segment architecture? yes
    1. If "yes," provide the six digit code corresponding to the agency segment architecture. The segment architecture codes are maintained by the agency Chief Architect. For detailed guidance regarding segment architecture codes, please refer to http://www.egov.gov/. 206-000

4. Service Component Reference Model (SRM) Table :

Agency Component Name Agency Component Description FEA SRM Service Type FEA SRM Component Service Component Reused Internal or External Reuse? BY Funding Percentage
Component Name UPI
EDM Data Policy and Strategic Planning Defines EDM strategic direction and promotes compliance with EDM policies, procedures and standards Management of Processes Change Management [Not answered] [Not answered] No Reuse 9
EDM Data Quality Institutionalizes a set of repeatable processes to continuously monitor data and improve data accuracy, completeness, timeliness and relevance Management of Processes Quality Management [Not answered] [Not answered] No Reuse 9
EDM Data Governance and Metadata Management Implements data governance processes to maintain standardized data definitions and associated metadata, and uses the metadata to guide, control and integrate data activities and products Management of Processes Business Rule Management [Not answered] [Not answered] No Reuse 9
EDM Data Architecture Promotes sharing of database assets, the use of an integrated architecture to support enterprise-wide data movement, access to common data, data transformation and migration Data Management Data Exchange [Not answered] [Not answered] No Reuse 9
EDM Data Architecture Promotes sharing of database assets, the use of an integrated architecture to support enterprise-wide data movement, access to common data, data transformation and migration Data Management Data Mart [Not answered] [Not answered] No Reuse 9
EDM Data Architecture Promotes sharing of database assets, the use of an integrated architecture to support enterprise-wide data movement, access to common data, data transformation and migration Data Management Data Classification [Not answered] [Not answered] No Reuse 9
EDM Data Architecture Promotes sharing of database assets, the use of an integrated architecture to support enterprise-wide data movement, access to common data, data transformation and migration Search Query [Not answered] [Not answered] No Reuse 9
EDM Data Architecture Promotes sharing of database assets, the use of an integrated architecture to support enterprise-wide data movement, access to common data, data transformation and migration Search Classification [Not answered] [Not answered] No Reuse 9
EDM Data Policy and Strategic Planning Defines EDM strategic direction and promotes compliance with EDM policies, procedures and standards Collaboration Threaded Discussions [Not answered] [Not answered] No Reuse 9
EDM Data Architecture Promotes sharing of database assets, the use of an integrated architecture to support enterprise-wide data movement, access to common data, data transformation and migration Collaboration Document Library [Not answered] [Not answered] No Reuse 10
EDM Data Policy and Strategic Planning Defines EDM strategic direction and promotes compliance with EDM policies, procedures and standards Management of Processes Governance / Policy Management [Not answered] [Not answered] No Reuse 9

 

5. Technical Reference Model (TRM) Table:

FEA SRM Component FEA TRM Service Area FEA TRM Service Category FEA TRM Service Standard Service Specification
Change Management Service Access and Delivery Service Transport Supporting Network Services IBM Rational ClearQuest, PVCS Tracker
Governance / Policy Management Service Platform and Infrastructure Software Engineering Modeling Embarcadero E/R Studio
Quality Management Service Interface and Integration Interoperability Data Types / Validation XML Schema
Business Rule Management Service Platform and Infrastructure Software Engineering Modeling Embarcadero E/R Studio
Data Exchange Service Interface and Integration Integration Service Discovery IBM WebSphere ESB UDDI
Data Mart Service Platform and Infrastructure Database / Storage Database Oracle Corporation, Oracle RDBMS 9i, Enterprise, 9.2.0.4
Data Classification Service Platform and Infrastructure Database / Storage Database Oracle Corporation, Oracle RDBMS 9i, Enterprise, 9.2.0.4
Query Service Access and Delivery Delivery Channels Internet Web Browser
Classification Service Interface and Integration Interoperability Data Format / Classification Oracle Corporation, Oracle RDBMS 9i, Enterprise, 9.2.0.4
Threaded Discussions Service Access and Delivery Access Channels Collaboration / Communications Web Browser
Document Library Service Platform and Infrastructure Database / Storage Storage Oracle Corporation, Oracle RDBMS 9i, Enterprise, 9.2.0.4
  1. Will the application leverage existing components and/or applications across the Government (i.e., USA.Gov, Pay.Gov, etc)? no
    1. If "yes," please describe. [Not answered]

Part III: For "Operation and Maintenance" investments ONLY (Steady State)

Section A: Risk Management (All Capital Assets)

  1. Does the investment have a Risk Management Plan? yes
    1. If "yes," what is the date of the plan? Sep 21, 2007
    2. Has the Risk Management Plan been significantly changed since last year's submission to OMB? no
    3. If "yes," describe any significant changes: [Not answered]
  2. If there currently is no plan, will a plan be developed? [Not answered]
    1. If "yes," what is the planned completion date? [Not answered]
    2. If "no," what is the strategy for managing the risks? [Not answered]

Section B: Cost and Schedule Performance (All Capital Assets)

  1. Was operational analysis conducted? no
    1. If "yes," provide the date the analysis was completed. [Not answered]
    2. If "yes," what were the results? [Not answered]
    3. If "no," please explain why it was not conducted and if there are any plans to conduct operational analysis in the future: [Not answered]
  2.  
    1. What costs are included in the reported Cost/Schedule Performance information (Government Only/Contractor Only/Both)? Contractor Only

2. b Comparison of Plan vs. Actual Performance Table:

Description of Milestone Planned Actual Variance
Completion Date Total Cost ($M) Completion Date Total Cost ($M) Schedule:Cost
(# days/$M)
             

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