U.S. Department of Education: Promoting Educational Excellence for all Americans

Contracts and Purchasing Support System (CPSS).

Exhibit 300: Capital Asset Plan and Business Case Summary
Part I: Summary Information And Justification

Section A: Overview

  1. Date of submission: May 30, 2008
  2. Agency: 018
  3. Bureau: 14
  4. Name of this Capital Asset: Contracts and Purchasing Support System (CPSS).
  5. Unique Project (Investment) Identifier: 018-14-01-01-01-1070-00
  6. What kind of investment will this be in FY2010? Mixed Life Cycle
  7. What was the first budget year this investment was submitted to OMB? FY2001 or earlier
  8. Provide a brief summary and justification for this investment, including a brief description of how this closes in part or in whole an identified agency performance gap: CPSS is the Departments procurement and acquisition system. It provides users with a central repository to enter, retrieve and view acquisition/contract related data. With the data being centralized within one application it provides for enhanced information dissemination with a greater ability to respond to internal and external information requests. The CPSS application addresses the Presidents Management Agenda 5 Budget and Performance Integration, along with Goal 4 Cross-goal Strategy on Management, Objective 1. This is accomplished by ensuring financial integrity within the within the application for all data entered and by maintaining a strict internal control to ensure appropriate separation of duties. All applicable data is then imported to the Integrated Acquisition Environment eliminating the need for duplicate data entry and allow customers a central point to extract contracts data across all government agencies.
  9. Did the Agency's Executive/Investment Committee approve this request? yes
    1. If "yes," what was the date of this approval? Jun 15, 2007
  10. Did the Project Manager review this Exhibit? yes
  11. Contact information of Program/Project Manager?
Name  
Phone Number  
E-mail  
    1. What is the current FAC-P/PM (for civilian agencies) or DAWIA (for defense agencies) certification level of the program/project manager? Senior/Expert/DAWIA-Level 3
  1. Has the agency developed and/or promoted cost effective, energy efficient and environmentally sustainable techniques or practices for this project. no
    1. Will this investment include electronic assets (including computers)? no
    2. Is this investment for new construction or major retrofit of a Federal building or facility? (answer applicable to non-IT assets only) no
      1. If "yes," is an ESPC or UESC being used to help fund this investment? [Not answered]
      2. If "yes," will this investment meet sustainable design principles? [Not answered]
      3. If "yes," is it designed to be 30% more energy efficient than relevant code? [Not answered]
  2. Does this investment directly support one of the PMA initiatives? yes
    Financial Performance
    Expanded E-Government
    1. Briefly and specifically describe for each selected how this asset directly supports the identified initiative(s)? This investment supports Financal Performance, Expanded E-Government Goal 5 of the Presidents Management Agenda (PMA) Financial Performance and the PMA Goal 5 is supported by ensuring financial integrity within the application for all data entered and by maintaining a strict internal control to ensure appropriate separation of duties.. Expanded E-Government is supported by all applicable data is imported to the Integrated Acquisition Environment
  3. Does this investment support a program assessed using the Program Assessment Rating Tool (PART)? (For more information about the PART, visit www.whitehouse.gov/omb/part.) no
    1. If "yes," does this investment address a weakness found during a PART review? [Not answered]
    2. If "yes," what is the name of the PARTed program? [Not answered]
    3. If "yes," what rating did the PART receive? [Not answered]
  4. Is this investment for information technology? yes

For information technology investments only:

  1. What is the level of the IT Project? (per CIO Council PM Guidance) Level 2
  2. In addition to the answer in 11(a), what project management qualifications does the Project Manager have? (per CIO Council PM Guidance) (1) Project manager has been validated as qualified for this investment
  3. Is this investment or any project(s) within this investment identified as "high risk" on the Q4-FY 2008 agency high risk report (per OMB Memorandum M-05-23)? no
  4. Is this a financial management system? yes
    1. If "yes," does this investment address a FFMIA compliance area? no
      1. If "yes," which compliance area: Federal Financial Management Systems Requirements (JFMIP Functional Requirements)
      2. If "no," what does it address? Complicance with JFMIP
    2. If "yes," please identify the system name(s) and system acronym(s) as reported in the most recent financial systems inventory update required by Circular A-11 section 52 Financial Management Support System (FMSS)/Oracle Common Origination and Disbursement (COD)/FSA
  5. What is the percentage breakout for the total FY2010 funding request for the following?
Hardware 0
Software 15
Services 85
Other 0
  1. If this project produces information dissemination products for the public, are these products published to the Internet in conformance with OMB Memorandum 05-04 and included in your agency inventory, schedules and priorities? no
  2. Contact information of individual responsible for privacy related questions:
Name  
Phone Number  
Title  
E-mail  
  1. Are the records produced by this investment appropriately scheduled with the National Archives and Records Administration's approval? yes
  2. Does this investment directly support one of the GAO High Risk Areas? no

Section B: Summary of Spending

  1.  

Table 1: SUMMARY OF SPENDING FOR PROJECT PHASES
(REPORTED IN MILLIONS)
(Estimates for BY+1 and beyond are for planning purposes only and do not represent budget decisions)

  PY-1 and earlier PY 2008 CY 2009 BY 2010 BY+1 2011 BY+2 2012 BY+3 2013 BY+4 and beyond Total
Planning: 0 0 0 0          
Acquisition: 0.2 0.42 0.26 0.404          
Subtotal Planning amp; Acquisition: 0.2 0.42 0.26 0.404          
Operations & Maintenance: 0.78 0.95 0.794 0.65          
TOTAL: 0.98 1.37 1.054 1.054          
Government FTE Costs 0.77 0.81 0.85 0.89          
Number of FTE represented by Costs: 7 7 7 7          
  1. Will this project require the agency to hire additional FTE's? no
    1. If "yes", How many and in what year? [Not answered]
  2. If the summary of spending has changed from the FY2009 President's budget request, briefly explain those changes: FY 2010 budget reflects the same amount as the President's Budget of FY2008

Section D: Performance Information

Performance Information Table

Fiscal Year Strategic Goal(s) Supported Measurement Area Measurement Grouping Measurement Indicator Baseline Target Actual Results
2007 Cross-goal Strategy on Management Mission and Business Results Goods Acquisition 80% of all awards for vendors over micropurchase threshold are matched to CCR. 60% 80% 79%
2007 Cross-goal Strategy on Management Customer Results Accuracy of Service or Product Delivered 75% of required reports needed to reconcile data between the Financial System and Procurement System. 85% 90% . Reports have been created to assit the users in reconciling transactions sent through the interface. 90% of the data sent is accurate
2007 Cross-goal Strategy on Management Technology Availability System is available for submission of FPDS reports 84% System is available 90% of the time for submission of FPDS Reports 89%
2007 Cross-goal Strategy on Management Processes and Activities Costs 75% of transactions sent to financial system with correct Transaction Code 95% Maintain a 95% or greater 10/07 - As of end of second quarter FY 07 95% or greater of transactions sent through the interface are assigned the correct Transaction code
2008 Cross-goal Strategy on Management Technology Availability System is available for submission of FPDS reports 89% System is available 90% of the time for submission of FPDS Reports As of 8/13/08 -- 92%
2008 Cross-goal Strategy on Management Customer Results Accuracy of Service or Product Delivered 75% of required reports needed to reconcile data between the Financial System and Procurement System. 87% 92% 2/1/08 - Assuarance report has been created to ensure transactions sent through the interface are correctly. Currently 92% of the time data is correct.
2008 Cross-goal Strategy on Management Mission and Business Results Goods Acquisition 80% of all awards for vendors over micropurchase threshold are matched to CCR. 79% 80% As of 8/13/08 -- 92%
2008 Cross-goal Strategy on Management Processes and Activities Costs Ensure procurement transactions sent to the financial system is assigned correct transaction code 96% Maintain a 96% or higher 2/1/2008 - 96% of all tranasactions sent through the interface are assigned the correct TC.
2009 Cross-goal Strategy on Management Customer Results Accuracy of Service or Product Delivered 75% of transactions sent to financial system with correct Transaction Code 92% Maintain a 92% or greater Results expected 12/2008
2009 Cross-goal Strategy on Management Mission and Business Results Goods Acquisition 65% of proposals submitted on the Procurement Website . 70% Maintain a 70% or greater Results expected 10/2009
2009 Cross-goal Strategy on Management Processes and Activities Costs 75% of transactions sent to financial system with correct Transaction Code 96% Maintain a 96% or greater Results expected 12/2008
2009 Cross-goal Strategy on Management Technology Availability System is available for submission of proposals Not yet available System is available 98% of the time Results expected 12/2008
2010 Cross-goal Strategy on Management Customer Results Accuracy of Service or Product Delivered 75% of transactions sent to financial system with correct Transaction Code 92% Maintain a 92% or greater Results expected 12/2009
2010 Cross-goal Strategy on Management Mission and Business Results Goods Acquisition 65% of proposals submitted on the Procurement Website . 70% Maintain a 70% or greater Results expected 12/2009
2010 Cross-goal Strategy on Management Processes and Activities Costs 75% of transactions sent to financial system with correct Transaction Code 96% Maintain a 96% or greater Results expected 12/2009
2010 Cross-goal Strategy on Management Technology Availability System is available for submission of proposals Not yet available System is available 98% of the time Results expected 12/2009
               

Section F: Enterprise Architecture (EA)

  1. Is this investment included in your agency's target enterprise architecture? yes
    1. If "no," please explain why? [Not answered]
  2. Is this investment included in the agency's EA Transition Strategy? yes
    1. If "yes," provide the investment name as identified in the Transition Strategy provided in the agency's most recent annual EA Assessment. Contracts and Purchasing Support System (CPSS)
    2. If "no," please explain why? [Not answered]
  3. Is this investment identified in a completed and approved segment architecture? yes
    1. If "yes," provide the six digit code corresponding to the agency segment architecture. The segment architecture codes are maintained by the agency Chief Architect. For detailed guidance regarding segment architecture codes, please refer to http://www.egov.gov/. 402-000

4. Service Component Reference Model (SRM) Table :

Agency Component Name Agency Component Description FEA SRM Service Type FEA SRM Component Service Component Reused Internal or External Reuse? BY Funding Percentage
Component Name UPI
Maintenance/Integration CPSS is used to track all stages of the procurment process. Supply Chain Management Ordering / Purchasing [Not answered] [Not answered] No Reuse 6
Maintenance/Intergration CPSS is used to track all stages of the procurment process. Financial Management Expense Management [Not answered] [Not answered] No Reuse 6
Reports Ability to maintain and store communication records with internal customers Reporting Standardized / Canned [Not answered] [Not answered] No Reuse 6
Maintenance/Integration CPSS is used to track all stages of the procurment process. Tracking and Workflow Process Tracking [Not answered] [Not answered] No Reuse 6
Maintenance/Integration CPSS is used to track all stages of the procurment process. Customer Relationship Management Contact and Profile Management [Not answered] [Not answered] No Reuse 6
Reports Ability to maintain and store communications records with internal customers Routing and Scheduling Inbound Correspondence Management [Not answered] [Not answered] No Reuse 7
Reports Ability to maintain and store communications records with internal customers Routing and Scheduling Outbound Correspondence Management [Not answered] [Not answered] No Reuse 6
Maintenance/Integration CPSS is used to track all stages of the procurment process. Supply Chain Management Procurement [Not answered] [Not answered] No Reuse 6
Maintenance/Integration CPSS is used to track all stages of the procurment process. Supply Chain Management Invoice / Requisition Tracking and Approval [Not answered] [Not answered] No Reuse 6
Maintenance/Integration CPSS is used to track all stages of the procurment process. Document Management Document Review and Approval [Not answered] [Not answered] No Reuse 7
Reports Ability to maintain and store communications records with internal customers Document Management Classification [Not answered] [Not answered] No Reuse 7
Maintenance/Integration CPSS is used to track all stages of the procurment process. Document Management Classification [Not answered] [Not answered] No Reuse 7
E-Signature To allow users to electronically submit proposals/deliverables Security Management Digital Signature Management [Not answered] [Not answered] No Reuse 7
E-Signature To allow users to electronically submit proposals/deliverables Security Management Cryptography [Not answered] [Not answered] No Reuse 7
E-Signature To allow users to electronically submit proposals/deliverables Security Management Identification and Authentication [Not answered] [Not answered] No Reuse 7
License Fees Yearly License Fees Systems Management License Management [Not answered] [Not answered] No Reuse 3
Intergrated Acquisition Environment (e-Gov) (Integrated Acquistion Environment)IAE Servcies provided by the GSA IAE (e-Gov) Investment. Document Management Library / Storage Library / Storage 023-30-01-02-01-0230-24 External 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Asset / Materials Management Computers / Automation Management Computers / Automation Management 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Data Management Data Exchange Data Exchange 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Data Management Extraction and Transformation Extraction and Transformation 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Data Management Meta Data Management Meta Data Management 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Development and Integration Data Integration Data Integration 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Development and Integration Instrumentation and Testing Instrumentation and Testing 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Development and Integration Enterprise Application Integration Enterprise Application Integration 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Development and Integration Legacy Integration Legacy Integration 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Human Resources Education / Training Education / Training 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Management of Processes Change Management Change Management 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Management of Processes Configuration Management Configuration Management 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Management of Processes Program / Project Management Program / Project Management 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Management of Processes Quality Management Quality Management 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Management of Processes Requirements Management Requirements Management 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Security Management Access Control Access Control 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Security Management Digital Signature Management Digital Signature Management 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Security Management Intrusion Detection Intrusion Detection 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Systems Management License Management License Management 018-14-01-01-01-1040-00 Internal 0
ISS Services Integrated Support Services (ISS) proved by the DoED ISS Investment. Systems Management System Resource Monitoring System Resource Monitoring 018-14-01-01-01-1040-00 Internal 0
EDUCATE Services Information Technology Infrastructure Services provided by the DoED EDUCATE Investment. Development and Integration Instrumentation and Testing Instrumentation and Testing 018-24-02-00-01-1020-00 Internal 0
EDUCATE Services Information Technology Infrastructure Services provided by the DoED EDUCATE Investment. Organizational Management Network Management Network Management 018-24-02-00-01-1020-00 Internal 0
EDUCATE Services Information Technology Infrastructure Services provided by the DoED EDUCATE Investment. Security Management Cryptography Cryptography 018-24-02-00-01-1020-00 Internal 0
EDUCATE Services Information Technology Infrastructure Services provided by the DoED EDUCATE Investment. Security Management Intrusion Detection Intrusion Detection 018-24-02-00-01-1020-00 Internal 0

 

5. Technical Reference Model (TRM) Table:

FEA SRM Component FEA TRM Service Area FEA TRM Service Category FEA TRM Service Standard Service Specification
Procurement Service Access and Delivery Service Requirements Legislative / Compliance Federal Acquisition Regulation (FAR)
Cryptography Service Access and Delivery Service Requirements Authentication / Single Sign-on IBM Tivoli Identity Manager, Federal Identity Manager, Tivoli IBM Directory Directory Integrator provided by EDNET
Network Management Service Access and Delivery Service Requirements Hosting Internal provided by EDUCATE
Network Management Service Access and Delivery Service Transport Supporting Network Services Provided by EDUCATE
Network Management Service Access and Delivery Service Transport Service Transport Provided by EDUCATE
Network Management Service Platform and Infrastructure Support Platforms Independent Platform Microsoft Windows and Sun Solaris provided by EDNET; IBM-AIX provided by ISS
Computers / Automation Management Service Platform and Infrastructure Database / Storage Database Oracle provided by ISS
Computers / Automation Management Service Platform and Infrastructure Database / Storage Storage IBM SAN provided by ISS
Procurement Service Platform and Infrastructure Delivery Servers Web Servers Apache;Sun Java Enterprise
Quality Management Service Platform and Infrastructure Software Engineering Software Configuration Management Rational Enterprise Suite and Rational Clearcase provided by ISS
Instrumentation and Testing Service Platform and Infrastructure Software Engineering Test Management Mercury Interactive Load Runner provided by ISS
Computers / Automation Management Service Platform and Infrastructure Hardware / Infrastructure Servers / Computers Sun SunFire Boxes provided by ISS;Compaq ProLiant provided by ISS
Procurement Component Framework User Presentation / Interface Static Display Open source Apache
Procurement Component Framework User Presentation / Interface Dynamic Server-Side Display CACI - Comprizon.Suite/E-Vendor/Web VPP/BizDoc
Procurement Component Framework Business Logic Independent Platform CACI - Comprizon.Suite/E-Vendor/Web VPP/BizDoc
Procurement Component Framework Data Management Database Connectivity Java Database Connectivity (JDBC)
Data Integration Component Framework Data Management Reporting and Analysis Oracle Runtime;Cognos Impromtu, Cognos Query provided by ISS
Data Exchange Service Interface and Integration Integration Middleware Oracle PL SQL and Net 8 provided by ISS
Procurement Service Interface and Integration Interoperability Data Format / Classification CACI ComprIzon.Suite XML
Procurement Service Platform and Infrastructure Support Platforms Independent Platform Java 2 Platform Enterprise Edition (J2EE)
Procurement Component Framework Security Certificates / Digital Signatures TBD
Procurement Component Framework User Presentation / Interface Content Rendering Open Source Apache;Java Enterprise
Procurement Service Interface and Integration Interoperability Data Types / Validation CACI Comprozon.Suite XML Schema
Requirements Management Service Platform and Infrastructure Software Engineering Modeling Rational Rose provided by ISS
Ordering / Purchasing Service Access and Delivery Delivery Channels Peer to Peer (P2P) CACI Comprozon.Suite
Expense Management Component Framework Data Management Database CACI Comprozon.Suite
Standardized / Canned Component Framework Data Management Reporting and Analysis CACI Comprozon.Suite
Process Tracking Component Framework Data Interchange Data Exchange CACI Comprozon.Suite
Contact and Profile Management Component Framework Business Logic Independent Platform CACI Comprozon.Suite
Inbound Correspondence Management Component Framework Data Interchange Data Exchange CACI Comprozon.Suite
Outbound Correspondence Management Component Framework Data Interchange Data Exchange CACI Comprozon.Suite
Invoice / Requisition Tracking and Approval Component Framework Data Management Database Connectivity CACI Comprozon.Suite
Document Review and Approval Service Interface and Integration Interoperability Data Types / Validation CACI Comprozon.Suite
Classification Component Framework Data Management Data Exchange CACI Comprozon.Suite
Digital Signature Management Component Framework Security Certificates / Digital Signatures CACI Comprozon.Suite
Identification and Authentication Component Framework Security Certificates / Digital Signatures CACI Comprozon.Suite
License Management Service Access and Delivery Service Requirements Legislative / Compliance CACI Comprozon.Suite /Contracts office
Library / Storage Service Platform and Infrastructure Database / Storage Data Types / Validation System Operations and Management Group (SOMG)
Extraction and Transformation Service Platform and Infrastructure Software Engineering Software Configuration Management System Operations and Management Group (SOMG)
Meta Data Management Service Platform and Infrastructure Software Engineering Software Configuration Management System Operations and Management Group (SOMG)
Enterprise Application Integration Service Platform and Infrastructure Software Engineering Integrated Development Environment System Operations and Management Group (SOMG)
Legacy Integration Service Platform and Infrastructure Software Engineering Integrated Development Environment System Operations and Management Group (SOMG)
Education / Training Component Framework Data Management Reporting and Analysis CACI Comprizon.Suite/EDCAPS Training Team
Change Management Component Framework Data Management Reporting and Analysis CACI Comprizon.Suite/EDCAPS Training Team
Configuration Management Component Framework Business Logic Dependent Platform System Operations and Management Group (SOMG)
Program / Project Management Component Framework User Presentation / Interface Content Rendering ED OCFO
Access Control Service Interface and Integration Interoperability Data Types / Validation CACI ComprozionSuite/System Operations and Management Group (SOMG)
Digital Signature Management Component Framework Security Certificates / Digital Signatures CACI ComprozionSuite/System Operations and Management Group (SOMG)
Intrusion Detection Component Framework Security Supporting Security Services CACI ComprozionSuite/System Operations and Management Group (SOMG)
System Resource Monitoring Service Platform and Infrastructure Delivery Servers Application Servers System Operations and Management Group (SOMG)
Instrumentation and Testing Service Platform and Infrastructure Software Engineering Test Management CACI ComprizonSuite/ESS Support Contract
  1. Will the application leverage existing components and/or applications across the Government (i.e., USA.Gov, Pay.Gov, etc)? yes
    1. If "yes," please describe. Currently the CPSS application uses four of the Integrated Acquisition Environment systems (PPIRS, CCR, FPDS-NG, and Fed-Reg) and as new systems are developed and requirements implemented the CPSS system will tap into these existing technology to streamline our procurement process.

Part II: Planning, Acquisition And Performance Information

Section A: Alternatives Analysis

  1. Did you conduct an alternatives analysis for this investment? yes
    1. If "yes," provide the date the analysis was completed? May 13, 2008
    2. If "no," what is the anticipated date this analysis will be completed? [Not answered]
    3. If no analysis is planned, please briefly explain why: [Not answered]

2. Alternatives Analysis Results:

Alternative Analyzed Description of Alternative Risk Adjusted Lifecycle Costs estimate Risk Adjusted Lifecycle Benefits estimate
Status Quo (1) "Status Quo" Continue contractor integration support and development of web enhancements. This solution relies on contractor labor for integration with FMSS and oversight of CPSS maintenance and enhancements and provides the highest degree of expertise for maintaining the software and implementing the enhancements. Some important enhancements include adding electronic signature, electronic solicitation, and electronic proposal receipt functionality. 9.55 3.77
Government Takes Over (2) Government takes over baseline support tasks while the contractor continues to develop enhancements. This option would rely on government labor for maintenance and contractor labor for implementing enhancements. We feel it might be difficult to attract the skill set necessary to maintain the software. The contractor, on the other hand, has better knowledge of the software, is able to draw upon a deeper pool of expertise, and would likely have to be called in the case of a major problem anyway. 10.083 7.167
Contractor Maintains (3) Contractor maintains system in current state with no further enhancements. While this alternative would be the least expensive it does not include the benefits of the enhancements and, we concluded, would not meet our e-Gov strategy. 4.479 9.071
New System (4) We would perform requirement analysis and look at other Procurement systems either custom built or COTS to determine what other packages would best meet the needs Department. This analysis would be more costly, since new interfaces, testing and training documentation would be required, but would allow the Department to be on the cutting edge of new technology and processes to offer to our internal as well as external customers. 19.862 0.743
  1. Which alternative was selected by the Agency's Executive/Investment Committee and why was it chosen? We have selected alternative 4 as the best option since there are no changes to the CPSS system
    1. What year will the investment breakeven? (Specifically, when the budgeted costs savings execced the cumulative costs.) 2021
  2. What specific qualitative benefits will be realized? Qualitative benefits to be realized include improved control over the procurement process, the ability to strenghten internal controls and to improve the Departments reporting capabilites for both internal and external users.

5. Federal Quantitative Benefits ($millions):

  Budgeted Cost Savings Cost Avoidance Justification for Budgeted Cost Savings Justification for Budgeted Cost Avoidance
PY-1 and Prior  
PY  
CY  
BY 0 0.54 [Not answered] Cost Avoidance is a 4.25 FT cost calculations based on no new procurement system analysis
BY+1  
BY+2  
BY+3  
BY+4 and Beyond  
Total LCC Benefit 0 0.54 LCC = Life-cycle cost
  1. Will the selected alternative replace a legacy system in-part or in-whole? no
    1. If "yes," are the migration costs associated with the migration to the selected alternative included in this investment, the legacy investment, or in a separate migration investment? [Not answered]
    2. If "yes," please provide the following information:

List of Legacy Investment or Systems

Name of the Legacy Investment or Systems UPI if available Date of the System Retirement
There are no Legacy Investment or Systems.

Section B: Risk Management (All Capital Assets)

  1. Does the investment have a Risk Management Plan? yes
    1. If "yes," what is the date of the plan? Apr 17, 2008
    2. Has the Risk Management Plan been significantly changed since last year's submission to OMB? no
    3. If "yes," describe any significant changes: [Not answered]
  2. If there currently is no plan, will a plan be developed? [Not answered]
    1. If "yes," what is the planned completion date? [Not answered]
    2. If "no," what is the strategy for managing the risks? [Not answered]
  3. Briefly describe how investment risks are reflected in the life cycle cost estimate and investment schedule: Risk are reduced by adding new functionality as technology changes to ensure internal controls are strengthened and access to the application is more defined and authenticated. Monthly reviews are completed to ensure that contingency plans are accurate and up to date. System functionality is tested to ensure that all parts of the application is operable. Data is verified to ensure that it reflects a current snap shot of all transactions within the production environment. Funds are allocated to ensure that data integrity is maintained within the application and that proper security controls are in place to protect the data.

Section C: Cost and Schedule Performance (All Capital Assets)

  1. Does the earned value management system meet the criteria in ANSI/EIA Standard - 748? no
  2. Is the CV% or SV% greater than ± 10%? (CV%= CV/EV x 100; SV%= SV/PV x 100) no
    1. If "yes," was it the? [Not answered]
    2. If "yes," explain the causes of the variance: [Not answered]
    3. If "yes," describe the corrective actions [Not answered]
  3. Has the investment re-baselined during the past fiscal year? no
    1. If "yes," when was it approved by the agency head? [Not answered]

4. Comparison of Initial Baseline and Current Approved Baseline:

Description of Milestone Initial Baseline Current Baseline Current Baseline Variance  
Planned Completion Date Total Cost ($M) Estimated Completion Date
Planned:Actual
Total Cost ($M)
Planned:Actual
Schedule:Cost
(# days:$M)
Percent Complete
Completion of Various Enhancements Sep 30, 2001 0.19 Sep 30, 2001 Sep 30, 2001 0.19 0.19 0 0 100
FY 2001 Maintenance Sep 30, 2001 0.434 Sep 30, 2001 Sep 30, 2001 0.434 0.434 0 0 100
E-Invoice & Shipment - Phase I Jun 30, 2002 0.242 Jun 30, 2002 Jul 31, 2002 0.242 0.242 0 0 100
COR/CS Recertification Dates Jun 30, 2002 0.104 Jun 30, 2002 Jun 30, 2002 0.104 0.104 0 0 100
FY 2002 Maintenance Sep 30, 2002 0.498 Sep 30, 2002 Sep 30, 2002 0.498 0.498 0 0 100
Receipts Module (2.2.3.14) Dec 30, 2002 0.067 Dec 30, 2002 Jan 31, 2003 0.067 0.067 0 0 100
CPSS Data Template fields (2.2.3.4) Dec 31, 2002 0.056 Dec 31, 2002 Sep 30, 2002 0.056 0.056 0 0 100
P-Card Phase I Jan 15, 2003 0.684 Jan 15, 2003 Jan 31, 2003 0.684 0.684 0 0 100
Micro-Purchases (2.2.3.15) May 1, 2003 0.146 May 1, 2003 May 31, 2003 0.146 0.146 0 0 100
WEB Development Phase I May 31, 2003 0.527 May 31, 2003 Dec 31, 2003 0.527 0.527 0 0 100
FY 2003 Maintenance Sep 30, 2003 0.3552 Sep 30, 2003 Sep 30, 2003 0.3552 0.3552 0 0 100
Financial Interface Phase I Jun 30, 2004 0.415 Jun 30, 2004 Jun 30, 2005 0.415 0.415 0 0 100
P-Card Phase II Jul 15, 2004 0.5 Jul 15, 2004 Jul 15, 2004 0.5 0.5 0 0 100
WEB Development Phase II Sep 30, 2004 0.815 Sep 30, 2004 Sep 30, 2004 0.815 0.815 0 0 100
E-Invoice & Shipment - Phase II Sep 30, 2004 0.9 Sep 30, 2004 Sep 30, 2005 0.9 0.9 0 0 100
FY 2004 Maintenance Sep 30, 2004 0.396 Sep 30, 2004 Sep 30, 2004 0.396 0.396 0 0 100
WEB Development Phase III Sep 30, 2005 0.535 Sep 30, 2005 Sep 30, 2005 0.535 0.532 0 0 100
FY 2005 Maintenance Sep 30, 2005 0.411 Sep 30, 2005 Sep 30, 2005 0.411 0.411 0 0 100
Issue Resolution Sep 30, 2005 0.294 Sep 30, 2005 Sep 30, 2005 0.294 0.294 0 0 100
Maintenance Sep 30, 2005 0.117 Sep 30, 2005 Sep 30, 2005 0.117 0.117 0 0 100
Financial Interface Phase II Sep 30, 2006 0.2 Sep 30, 2006 Sep 30, 2006 0.2 0.2 0 0 100
E-Invoice & Shipment - Phase III-Testing Sep 30, 2006 0.2595 Sep 30, 2006 Sep 30, 2006 0.2595 0.2595 0 0 100
WEB Development Phase IV Sep 30, 2006 0.68 Sep 30, 2006 Sep 30, 2006 0.68 0.68 0 0 100
Issue Resolution Sep 30, 2006 0.3053 Sep 30, 2006 Sep 30, 2006 0.3053 0.3053 0 0 100
Maintenance Sep 30, 2006 0.2462 Sep 30, 2006 Sep 30, 2006 0.2462 0.2462 0 0 100
FY 2006 Maintenance Sep 30, 2006 0.5515 Sep 30, 2006 Sep 30, 2006 0.5515 0.5515 0 0 100
FY 2007 Development Cost Sep 30, 2007 0.2 Sep 30, 2007 Sep 30, 2007 0.2 0.2 0 0 100
Maintenance Sep 30, 2007 0.34 Sep 30, 2007 Sep 30, 2007 0.34 0.34 0 0 100
Issue Resolution Sep 30, 2007 0.33 Sep 30, 2007 Sep 30, 2007 0.33 0.33 0 0 100
FY 2007 Maintenance Sep 30, 2007 0.78 Sep 30, 2007 Sep 30, 2007 0.78 0.78 0 0 100
License Fee Sep 30, 2007 0.1 Sep 30, 2007 Sep 30, 2007 0.1 0.1 0 0 100
Issue Resolution Jul 31, 2008 0.33 Jul 31, 2008 Jul 31, 2008 0.33 0.33 0 0 100
FY 2008 Development Cost Sep 30, 2008 0.42 Sep 30, 2008 [Not answered] 0.42 0.35 0 [Not answered] 71
Maintenance Sep 30, 2008 0.49 Sep 30, 2008 [Not answered] 0.49 0.42 [Not answered] [Not answered] 83
License Fee Sep 30, 2008 0.1 Sep 30, 2008 May 27, 2008 0.1 0.1 0 0 100
FY 2008 Security Jul 31, 2008 0.03 Jul 31, 2008 Jul 31, 2008 0.03 0.03 0 0 100
FY 2009 Issue ID & Resolution Oct 1, 2008 0.35 Oct 1, 2008 [Not answered] 0.35 [Not answered] [Not answered] [Not answered] 0
FY 2009 Maintenance & Integration Oct 1, 2008 0.34 Oct 1, 2008 [Not answered] 0.34 [Not answered] [Not answered] [Not answered] 0
FY 2009 License Fee Oct 1, 2008 0.105 Oct 1, 2008 [Not answered] 0.105 [Not answered] [Not answered] [Not answered] 0
FY 2009 Security Oct 1, 2008 0.025 Oct 1, 2008 [Not answered] 0.025 [Not answered] [Not answered] [Not answered] 0
F 2009 Enhancements Oct 1, 2008 0.22 Oct 1, 2008 [Not answered] 0.22 [Not answered] [Not answered] [Not answered] 0
FY 2009 C&A Sep 30, 2009 0.015 Sep 30, 2009 [Not answered] 0.015 [Not answered] [Not answered] [Not answered] 0
FY 2010 Maintenance & Integration Sep 30, 2010 0.195 Sep 30, 2010 [Not answered] 0.195 [Not answered] [Not answered] [Not answered] 0
FY 2010 Issue ID & Resolution Sep 30, 2010 0.352 Sep 30, 2010 [Not answered] 0.352 [Not answered] [Not answered] [Not answered] 0
FY 2010 License Fee Sep 30, 2010 0.105 Sep 30, 2010 [Not answered] 0.105 [Not answered] [Not answered] [Not answered] 0
FY 2010 Security Sep 30, 2010 0.0258 Sep 30, 2010 [Not answered] 0.0258 [Not answered] [Not answered] [Not answered] 0
FY 2010 Enhancements Sep 30, 2010 0.675 Sep 30, 2010 [Not answered] 0.675 [Not answered] [Not answered] [Not answered] 0

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