Improving achievement through Student Data Management
On average, there is little aggregation of student data in today's school systems. Information is siloed, redundant and difficult to share. The technologies used — if any — are aging and frequently incompatible. An ideal state has complete aggregation and alignment. It is easier to ensure that students meet challenging standards, teachers target instruction, parents know teachers are helping their children, school districts know how to allocate resources effectively and the government knows how schools are doing.
The graphic above illustrates a system in which all student data is integrated for the ultimate goal of improving student achievement. The Average State has isolated silos of information which prevent everyone from seeing the 'big picture'. The Ideal State uses a total information management tool to aggregate and analyze data from disparate systems. Interoperability is key to making data flow between systems and it vital for in-depth analysis. The Result is data that drives decisions and improves instruction.
- The average state: Isolated silos of information prevent everyone from seeing the 'Big Picture.' This section of the graphic shows separate systems that generate isolated information, and examples of information they generate: Student Information Systems (Personal info, schedules, behavior, etc.), HR (Teacher assignments), Assessment (Test data), Transportation (On-time records), Food Services (Free and reduced lunch data), Library (Resources & records), Finance (Budget information), Special Education (IEP and compliance data), and Other (Extracurriculars,etc.).
- The ideal state: A Total Information Management Tool (Data Warehousing) will aggregate previously siloed data and create a variety of reports for any audience. The graphic has arrows pointing from the isolated information described above to a network of that includes all the previously separate systems, with Student Information Systems at the center of the network. An interoperable system securely connects all information and technologies.
- The Result: These reports inform instruction, resulting in continuous student improvement. The graphic shows an arrow leading from network described above to images representing results.
- The tool creates reports that everyone can access; the graphic shows various people looking at results, and the people are labeled "Parents", "Students", "Teachers", "District", "State", and "Federal". An arrow points from this section to the next section.
- These reports help inform instruction and reallocate resources effectively; the graphic shows the parent figure looking at a report and thinking about the student, the teacher speaking to the student, and the HR figure looking at resource planning materials and thinking about the student. An arrow points from this section to the next section.
- This results in student improvement and enables the continuous collection of information for further improvements; the graphic shows a report of positive trends in student reports, with everyone celebrating. There's an arrow pointing back to the central Total Information Management Tool section of the graphic.
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