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PRIVACY SAFEGUARDS DIVISION

ED has approximately 4,000 employees whose mission-critical work is supported by more than 12,000 contractors. The work of many ED employees and contractors requires access to personal information entrusted to the department by more than 20,000,000 individuals a year, including students, parents, grantees, peer reviewers, and from employees and contractors as well. Ensuring compliance with sound privacy practices is critical as the volume of personal information that ED handles continues to grow. Through its role as ED's leader in privacy policy, implementation, education, training, and outreach, the Privacy Safeguards Division raises employees' awareness of privacy issues, demonstrates how employees can safeguard the personally identifiable information (PII) that ED utilizes, and fosters a culture of accountability for protecting PII within the Department.

About Us

The Privacy Safeguards Program's responsibility is to:

  • Develop department-level privacy policy, procedures and guidelines that implement federal laws and regulations;
  • Provides guidance and instruction to Department staff regarding the protection of PII, including developing compliance documentation such as Privacy Act Systems of Records Notices (SORNs) and Privacy Impact Assessments (PIAs);
  • Coordinates ED's privacy incident responses and mitigation;
  • Develops and updates general privacy training for all ED staff and contractors and specialized role-based privacy training for senior officials, system administrators, supervisors, human resources professionals, and others;
  • Develops and provides outreach to promote a culture of privacy and respect for fair information principles across ED;
  • Works closely with CIO managers to ensure that data privacy is integrated in new ED systems, processes, and products as well as throughout the investment lifecycle;
  • Coordinates the full range of department-wide privacy safeguards activities; and
  • Ensures ED policies comply with federal regulatory requirements and legislative mandates governing those activities.

ED Compliance Documents

Legislation, Regulations, and OMB Directives

External Privacy Links

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Last Modified: 03/20/2014