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Privacy Safeguards Division

Department of Education's Computer Matching Agreements (CMA)

The Computer Matching and Privacy Protection Act of 1988 (the Act), Pub.L.100-503, amends the Privacy Act of 1974, and establishes procedural safeguards affecting agencies' use of Privacy Act records in performing certain types of computerized matching programs. The Act regulates the use of computer matching by Federal agencies involving personally identifiable records maintained in a system of records subject to the Privacy Act. The Act requires agencies to have written agreements in place specifying the terms under which matches are to be conducted. The Act applies to the computerized comparison of two or more automated systems of records (or Federal personnel or payroll systems of records) between Federal agencies or between a Federal agency and a non-Federal agency when:

  1. establishing or verifying eligibility or continuing compliance with statutory and regulatory requirements of applicants or recipients or beneficiaries, or
  2. recouping payments on delinquent debts under Federal benefits programs. The Act does not apply to matches that produce aggregate statistical data without any personal identifiers; research or statistical project data that do not concern the rights, benefits, or privileges of an individual; or to certain activities involving matches of tax information or the enforcement of criminal laws.

The Data Integrity Board (the Board) was established in accordance with the provisions of P.L. 100-503, the Computer Matching and Privacy Protection Act of 1988 (the Act). The Board is responsible to:

  1. Review, approve, and maintain all Departmental computer matching agreements
  2. Review annually agreements to ensure compliance with laws, regulations, and guidelines
  3. Review record-keeping and disposal policies and practices
  4. Provide interpretation and guidance
  5. Serve as clearinghouse for receiving and giving information on reliability of records
  6. Report matching agreements to congress and Office of Management and Budget (OMB)
  7. Submit an annual report on matching activities to the Secretary and OMB

For more information on the U.S. Department of Education, Data Integrity Board Charter

Office of Management and Budget (OMB) Circular A-130, Appendix I, Section 4.b requires agencies to submit biennially to OMB a Biennial Computer Matching Report. The Department reports to OMB biennially about their matching activities. The following is the Department’s Computer Matching Activity 2012 Report:

The following are official CMAs of significant initiatives at the U.S. Department of Education (listed by Principal Offices):

 

Federal Student Aid

Title Unregistered Federal Student Aid Applicants
Matching Agency Selective Service System
Federal Register 77 FR27263
 
Title Taxpayer Address Match
Matching Agency Department of the Treasury, Internal Revenue Service

Federal Register 77 FR32085
 
Title Systematic Alien Verification for Entitlements (SAVE)
Matching Agency

Department of Homeland Security (Citizenship and Immigration Services)

Federal Register 77 FR56824
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Title Drug Trafficking or Possession, Student Aid Denial
Matching Agency Department of Justice
Federal Register 78 FR29748
 
Title Credit Alert Interactive Voice Response System (CAIVRS)
Matching Agency Department of Housing and Urban Development
Federal Register 76 FR39119
 
Title Social Security Number and Citizenship Status
Matching Agency Social Security Administration
Federal Register  76 FR11435
 
Title Veterans Status
Matching Agency Department of Veterans Affairs
Federal Register 76 FR31317
 
Title National Directory of New Hires
Matching Agency Department of Health and Human Services
Federal Register 71 FR26934
 
Title Children of military personnel who have died as a result of U.S. military service in Iraq or Afghanistan since September 11, 2001
Matching Agency Department of Defense
Federal Register 77 FR38610
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Expired CMAs

Office of the Inspector General

Title Verification of income information for Federal employees who participate in need-based programs under Title IV of the Higher Education Act of 1965, as amended
Matching Agency U.S. Office of Personnel Management
Federal Register 76 FR50198
The Computer Matching Agreement (Verification of income information for Federal employees who participate in need-based programs under Title IV if the Higher Education Act 1965, as amended.) between the U.S. Department of Education and the U.S. Office of Personnel Management has expired. This agreement expired on March 11, 2013.
 

Department of Health and Human Services

Title National Directory of New Hires
Matching Agency Department of Health and Human Services
Federal Register 71 FR 26934
The Computer Matching Agreement (National Directory of New Hires) between the U.S. Department of Education and the U.S. Department of Health and Human Services has expired. The agreement expired on March 5, 2009.

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Last Modified: 03/20/2014