Office of Management
D. Management Services
Management Services (MS) provides a wide variety of administrative services to the Department. MS is responsible for planning, establishing, directing, controlling, and implementing policy, standards, and procedures governing all aspects of the following functions: supply management, motor vehicle and transportation operations, shuttle services, parking services, notary public administration, photocopy services, and the transit benefits program. MS also manages EDPUBS, an interagency agreement servicing the Department’s storage and delivery of publications; and mail services to include the management of the centralized mail management programs of the Department. Management Services also oversees the Federal Real Property Program.
The Management Services has three Divisions:
The Support Services Division is responsible for the Department’s mail services, EDPUBS, Federal Occupation and Health services, child care and fitness center subsidy programs, blood drive coordination, and printing and copying. In addition, the Support Services Division is responsible for the management and oversight of the MS budget formulation and execution processes to include the review and processing of Reimbursable Work Authorizations (RWAs), Purchase Orders, Interagency Agreements, and contract vehicles.
In performing its responsibilities, the Support Services Division:
- Administers the EDPUBS interagency agreement servicing the Department’s storage and delivery of publications. This contract is the primary contract with the public nationwide in issuing Department publications;
- Manages the centralized mail management programs of the Department including package delivery and overnight delivery services;
- Manages the relationships with Department regional coordinators to ensure compliance with Department policy on mail services;
- Serves as liaison to mail service providers to troubleshoot any problems and coordinate the provision of services to ensure high levels of customer service;
- Serves as subject matter experts on the Department mailroom, and provides accurate and timely information to all users of these services;
- Serves as the Department’s expert on mail services;
- Develops and implements various contract vehicles;
- Provides monthly expenditure reporting to the MS Director, which outlines current allocation, total spent against allocation, allocation balance, percent of allocation spent, and amount obligated and committed;
- Conducts weekly reviews, processing, and reporting of RWAs, purchase orders, and requisitions to include contract renewals, new procurements, travel, training, etc;
- Develops and maintains Standard Operating Procedures, training plans, check lists, and performance measurements;
- Establishes and maintains partnership with the Executive Office for processing of financial documentation;
- Performs quality review and assurance of invoices and expenditures;
- Coordinates fitness center subsidy agreements;
- Develop and maintain MS Acquisition Plan; and
- Manages the Department’s printing and copying program.
The Transportation Services Division is responsible for the management and oversight of the Department’s transportation services to include transit benefits distribution and oversight.
In performing its responsibilities, the Transportation Services Division:
- Develops and oversees shuttle services between and among the Department’s Headquarters operating locations;
- Oversees parking resources in the Headquarters region and monitors any contract parking services;
- Establishes and maintains a motor vehicle management and operations program to provide for Headquarters transportation requirements;
- Allocates and dispatches motor vehicle resources to meet daily requirements consistent with established policy and guidance;
- Manages the Department’s employee transportation program including the shuttle services, motor pool vehicle program, transit benefits and parking;
- Manages a Fleet Management Program of the Department’s Headquarters vehicles, and provides government reporting of the Department’s motor vehicle fleet nationwide; and
- Administers the national transit benefits program and assures that all transit distributions are within the allowable benefit for individual employees.
The Federal Real Property Division oversees and administers the Federal Real Property Assistance Program, a statutorily mandated program described more particularly as Program No. 84.145 in the Catalog of Federal Domestic Assistance and regulated under the Department’s federal regulations set forth at 34 CFR 12. The Federal Real Property Assistance Program assists eligible education organizations in the acquisition, development and management of former federal surplus real property under the Public Benefit Conveyance authority of the Federal Property and Administrative Services Act of 1949, as amended (Public Law 81.142).
In performing their responsibilities, program staff:
- Screen available and potentially suitable surplus federal real property with local education organizations;
- Provide guidance and direction to eligible education organizations on the policies, procedures and regulations which govern the acquisition, development and disposal of former federal real property;
- Evaluate applications for the acquisition of available surplus federal real property and determine the Public Benefit Allowance that each application qualifies for under federal regulations;
- Approve and/or disapprove applications for the acquisition of available surplus federal real property;
- Develop and execute deeds and other instruments of conveyance as well as corollary agreements including abrogation and release agreements, consent instruments, cooperative Memorandums of Understanding (MOUs), mortgage financing authorizations, escrow agreements and riveters; and
- Enforce compliance with the terms and conditions of conveyance instruments.
For further information about the Federal Real Property Assistance Program, please view “How To Acquire Surplus Federal Real Property For Educational Purposes”