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Functional Statements > Federal Student Aid

J. FSA Acquisitions

FSA Acquisitions is responsible for ensuring the efficient and economic acquisition of products and services for Federal Student Aid while reducing cost and maintaining compliance with applicable laws, regulations, and Executive Orders.  These responsibilities include the following functions:  Strategic Initiatives and Knowledge Management, Mission Procurement, and Business Procurement.

Strategic Initiatives And Knowledge Management Group

The Strategic Initiatives and Knowledge Management Group monitors compliance of all acquisitions with applicable laws and regulations; prepares internal policies, procedures and practices to assure same; develops and implements acquisition workforce of the future strategies; manages government property assigned to contractor staff; evaluates the effectiveness of acquisition programs, operations and management; and independently assesses acquisition program strategy, management systems and IT programs supporting those systems. 

  • Preparing internal policies, procedures, and practices to ensure that Federal Student Aid’s acquisition practices are consistent with applicable procurement laws and regulations and the Department’s Chief Acquisition Officer’s policies, practices and directives;
  • Fulfilling the Competition Advocacy function for FSA as mandated under 48CFR6.5;
  • Managing the small business advocacy and monitoring program for FSA mandated under 48CFR19;
  • Developing short and long term human capital strategic planning for the acquisition workforce, including recruitment, retention, professional development and succession planning for the acquisitions workforce of the future. Implementing competency development strategies for contracting staff, program managers, and Contracting Officer’s Representatives.  Managing the Acquisition Professional Program, which includes recruitment of entry level staff;
  • Monitoring the compliance of all Federal Student Aid acquisition activities with applicable procurement laws and regulations, in accordance with the Implementation Guide for OMB Circular A-123, Management’s Responsibility for Internal Control over Acquisition Functions, and the Department’s Chief Acquisition Officer’s policies, practices and directives;
  • Independently monitoring and providing management reports on the performance metrics related to Federal Student Aid acquisitions; and
  • Managing Government Property at the enterprise level, e.g., software, servers, tokens, etc. assigned to contractor staff as mandated under 48CFR45 and 41CFR102.

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Mission Procurement Group

The Mission Procurement Group provides acquisition services to all Federal Student Aid business units for large procurements directly related to the accomplishment of Federal Student Aid's mission. Such procurement actions include, but are not limited to, contracts related to the development, administration and maintenance of automated processing systems for delivering Title IV aid to students and schools servicing Federal Student Aid loans and/or collecting Federal Student Aid loans that have fallen into default.  Responsibilities for the contracting process include:

  • For individual procurements:
    • Performing tactical market research;
    • Supporting the formulation of solicitations;
    • Providing price analysis for solicitations, modifications and orders;
    • Issuing solicitations;
    • Selecting contractors;
    • Negotiating and awarding contracts; and
    • Administering and managing the contracts.
  • Acquisition planning as defined in Part 7 of the Federal Acquisition Regulations; and
  • Performing Strategic Market Research and Spend-Analysis.

Business Procurement Group

The Business Procurement Group provides acquisition services to all Federal Student Aid business units for procurements associated with infrastructure and administration supporting Federal Student Aid internal operations. Such procurement actions include, but are not limited to, contracts related to the delivery of human resources services, employee development, facility services, or other supplies/services. Additionally, the group will support simplified acquisitions, as well as the coordination, execution, and administration of Interagency Agreements.

  • For individual procurements:
    • Performing tactical market research;
    • Supporting the formulation of solicitations;
    • Providing price analysis for solicitations, modifications and orders;
    • Issuing solicitations;
    • Selecting contractors;
    • Negotiating and awarding contracts;
    • Administering and managing the contracts, and
    • Acquisition planning as defined in Part 7 of the Federal Acquisition Regulations
  • Providing timely and efficient simplified acquisitions of supplies and services; and
  • Coordinating, executing and administering Interagency Agreements.

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