ࡱ > ] bjbj x-\x-\^ u j$ j$ 1
1 1 1 1 T L2 L2 L2 2 4 L2 ! T;
^> ( > > > O F H_ c X $
ë ƥ 1 l 8M N l l ƥ 1 1 > > ۥ v v v l 1 > 1 > v l v v p > !<= n r 0 $ 0 ! T o v D p , 1 p Lf h D v Vi Zj Lf Lf Lf ƥ ƥ ts L Lf Lf Lf ! l l l l Lf Lf Lf Lf Lf Lf Lf Lf Lf j$ > 0 :
U.S. DEPARTMENT OF EDUCATION
EDFacts Submission System
C156 CTE Concentrators in Programs for Non-traditional
File Specifications
Version 11.1
SY 2014-15
October 2014
This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-14-O-5013 with Applied Engineering Management Corporation. Brandon Scott served as the contracting officers representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.
U.S. Department of Education
Arne Duncan
Secretary
EDFacts
Ross Santy
System Owner
October 2014
This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: FILE 156 CTE Concentrators in Programs for Non-traditional File Specifications V11.0 (SY 2014-15), U.S. Department of Education, Washington, DC: EDFacts. Retrieved [date] from HYPERLINK "http://www.ed.gov/edfacts" http://www.ed.gov/edfacts.
On request, this publication is available in alternate formats, such as Braille, large print, or CD Rom. For more information, please contact the Departments Alternate Format Center at (202) 2600818.
DOCUMENT CONTROL
DOCUMENT INFORMATION
Title:C156 CTE Concentrators in Programs for Non-traditional File SpecificationsRevision:Version 11.1Issue Date:August 2014Security Level:Unclassified For Official Use OnlyFilename:c156-11-10.doc
DOCUMENT HISTORY
Version NumberDateSummary of Change 1.0 10.0Versions 1.0 through 10.0 are used to build files for school years prior to SY 2014-15.11.0August 2014Updated for SY 2014-15
Table 2.2-1 Clarified reporting guidance about Zeros, Not applicable, and Missing
2.4 New question and answer about out of state students (formerly Technical Tip 054a)11.1October 20141.0, Table 2.2-1,2.3, 2.4, Table 4.2-1, Table 4.2-2 and Table 5.1-1. Removed references to Tech Prep program.
PREFACE
This document provides technical instructions for building files that are submitted through the EDFacts Submission System (ESS). The ESS is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.
This document is to be used in coordination with other documentation posted on HYPERLINK "http://www2.ed.gov/about/inits/ed/edfacts/index.html" http://www2.ed.gov/about/inits/ed/edfacts/index.html under EDFacts System Documentation, including:
EDFacts Workbook a reference guide to using the EDFacts
Submission System (ESS); particularly useful to new users; contains multiple appendices, including one that explains how to use the file specifications
ESS User Guide provides assistance to new users of the EDFacts Submission System (ESS); it addresses the basic mechanics of system access and data submission
EDFacts Business Rules Guide describes each business rule includes the error number, type, message, definition, edit logic, and the file specifications where the business rules are applied
Please contact the Partner Support Center (PSC) with questions about the documents. You will find contact information for PSC and each State EDFacts Coordinator at: HYPERLINK "http://www2.ed.gov/about/inits/ed/edfacts/eden/contacts.html" http://www2.ed.gov/about/inits/ed/edfacts/eden/contacts.html
Data submitted through the ESS are authorized by an Annual Mandatory Collection of Elementary and Secondary Education Data Through EDFacts (OMB 1875-0240, expires 02/29/2016). EDFacts is a U.S. Department of Education (ED) initiative to govern, acquire, validate, and use high-quality, kindergarten through grade 12 (K12) performance data for education planning, policymaking, and management and budget decision-making to improve outcomes for students. EDFacts centralizes data provided by SEAs, LEAs and schools, and provides users with the ability to easily analyze and report data. This initiative has significantly reduced the reporting burden for state and local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels.
Contents
TOC \o "2-3" \h \z \t "Heading 1,1,PropHead1,1" HYPERLINK \l "_Toc395691040" DOCUMENT CONTROL PAGEREF _Toc395691040 \h ii
HYPERLINK \l "_Toc395691041" PREFACE PAGEREF _Toc395691041 \h iii
HYPERLINK \l "_Toc395691042" 1.0 PURPOSE PAGEREF _Toc395691042 \h 1
HYPERLINK \l "_Toc395691043" 2.0 GUIDANCE FOR SUBMITTING THIS FILE PAGEREF _Toc395691043 \h 1
HYPERLINK \l "_Toc395691044" 2.1 Changes from the SY 2013-14 File Specifications PAGEREF _Toc395691044 \h 1
HYPERLINK \l "_Toc395691045" 2.2 Core Requirements for Submitting this File PAGEREF _Toc395691045 \h 1
HYPERLINK \l "_Toc395691046" 2.3 Required Categories and Totals PAGEREF _Toc395691046 \h 2
HYPERLINK \l "_Toc395691047" 2.4 Guidance PAGEREF _Toc395691047 \h 3
HYPERLINK \l "_Toc395691048" 2.5 Definitions PAGEREF _Toc395691048 \h 7
HYPERLINK \l "_Toc395691049" 3.0 FILE NAMING CONVENTION PAGEREF _Toc395691049 \h 8
HYPERLINK \l "_Toc395691050" 4.0 FIXED OR DELIMITED FILES PAGEREF _Toc395691050 \h 9
HYPERLINK \l "_Toc395691051" 4.1 Header Record Definition PAGEREF _Toc395691051 \h 9
HYPERLINK \l "_Toc395691052" 4.2 Data Record Definition PAGEREF _Toc395691052 \h 10
HYPERLINK \l "_Toc395691053" 5.0 XML SPECIFICATIONS PAGEREF _Toc395691053 \h 13
HYPERLINK \l "_Toc395691054" 5.1 Category XML Object PAGEREF _Toc395691054 \h 14
HYPERLINK \l "_Toc395691055" 5.2 Table Type XML Object PAGEREF _Toc395691055 \h 17
HYPERLINK \l "_Toc395691056" 5.3 Agency XML Object PAGEREF _Toc395691056 \h 18
HYPERLINK \l "_Toc395691057" 5.4 File Transmit XML Object PAGEREF _Toc395691057 \h 19
HYPERLINK \l "_Toc395691058" APPENDIX: CROSSWALK PAGEREF _Toc395691058 \h 20
PURPOSE
This document contains instructions for building files to submit EDFacts Data Group 704: CTE Concentrators in Programs for Non-traditional table. The definition for this data group is:
The unduplicated number of CTE concentrators who completed a program that leads to employment in non-traditional fields.
The data collected through this file specification are currently collected for the Consolidated Annual Performance (CAR), Accountability, and Financial Status Report for the State Basic Grant Program under the Carl D. Perkins Vocational and Technical Education Act (Perkins IV). In the Perkins IV Consolidated Annual Report (CAR), this is performance indicator 6S2 Non-traditional Completion.
GUIDANCE FOR SUBMITTING THIS FILE
This section contains changes from the previous school year, core requirements for submitting this file, required categories and totals, and general guidance.
Changes from the SY 2013-14 File Specifications
The guidance has been updated and other editorial changes have been made. These changes are listed in the document history on page ii. There have been no changes to the record layouts.
Core Requirements for Submitting this File
The following table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting.
Table 2.2-1: Core Reporting Requirements
SEALEASchoolReporting PeriodPerkins program year or state plan negotiated program yearEducation units reportedInclude SEA
Operational LEAs that have CTE concentrators in programs approved by the state, regardless of whether the CTE program was funded by PerkinsFile not submitted at the school level Education units not reportedClosed, inactive, or future LEAs;
LEAs that did not have any CTE concentrators to reportType of countOnceAt only one LEAZero countsRequired, except as explained belowNot requiredZero exceptionsCategory set G Student count for displaced homemakers If your state does not have displaced homemakers at the secondary level, leave that category set out of the file. In the narrative portion of the CAR, you will need to include a statement that displaced homemakers do not apply to the secondary level.
.Not applicableSee Zero exceptions.MissingUse -1 to report missing counts.
Use MISSING when a category is not available
Required Categories and Totals
The table below lists the combinations of the categories and totals that are expected to be submitted for the state and each LEA or school that should be included in the file.
An X in the column indicates that the category value must be submitted when reporting that aggregation.
The total indicator must be either Y (Yes) or N (No).
If the record is for a category set, specify an N (No).
If the record is for a subtotal or education unit total, specify a Y (Yes).
The abbreviations in the Table Name column represent the technical name of the data used in the file.
Table 2.31: Required Categories and Totals
Category SetTable NameSex (Membership)Racial EthnicDisability Status (Only)
OR
Disability Status (ADA)Economically
Disadvantaged StatusMigrant StatusSpecial Populations (Perkins)Representation Status Total IndicatorCommentsCategory Set ACTECONPRGNTXXNStudent Count by Sex (Membership) and Representation StatusCategory Set BCTECONPRGNTXXNStudent Count by Racial Ethnic and Representation StatusCategory Set CCTECONPRGNTXXNStudent Count by Disability Status (Only) OR Disability Status (ADA) and Representation StatusCategory Set DCTECONPRGNTXXNStudent Count by Economically Disadvantaged Status and Representation StatusCategory Set ECTECONPRGNTXXNStudent Count by Migrant StatusCategory Set F through HCTECONPRGNTXXNStudent Count by Special Populations (Perkins) and Representation StatusSubtotal 1CTECONPRGNTXYSubtotal by Representation StatusEducation Unit totalCTECONPRGNTYTotal of the education unit
The category Special Populations (Perkins) includes the following:
Category set F Single parents status
Category set G Displaced homemaker
Category set H LEP (Perkins definition)
Guidance
This section contains guidance for submitting this file in the format of questions and answers.
Does the data have to be submitted in the CAR?
No. These data will be transferred to the CAR. SEAs will still need to submit other data directly into the CAR, for example, SEAs will submit data on postsecondary directly into the CAR.
When must the data be reported?
Data must be reported by December 31.
What is the Perkins program year?
The Perkins program is either July 1 through June 30 OR a 12 month ED approved period. For example, a states ED approved period could be September 1 to August 30.
What data are reported in the file for SY 2014-15?
States should report the data for the program year approved by ED for the states 2014-15 Consolidated Annual Report (CAR) due December 31, 2015. That data may be from a program year prior to program year 2014-15.
If the data are from the program year 2014-15, the state should report data at both the SEA and LEA level.
If the data are from a program year prior to 2014-15, the state should report data at only the SEA level. The explanation field should contain the program year that the data represented. In addition, states need to indicate zero LEAs in the submission plan.
Reporting period for Perkins is different than for most other files, why?
Data for the CAR has historically been collected based on reporting year and not performance year. ED plans to continue this approach until Perkins is reauthorized.
Which students should be reported in this file?
Report students who:
Reached the state-defined threshold level for vocational education participation, (i.e., CTE concentrators), regardless of whether the program was funded by Perkins
AND
Completed a program that leads to employment in non-traditional fields.
New! How are out of state students who attend CTE programs reported?
Include out of state students (students who are not residents of the state).
How is completion of a program defined?
The state has negotiated with ED a definition of what it means to have completed a program. This definition may vary depending on the program of study that a student is pursuing. A student who has completed a program is one who has completed all CTE courses required in a program of study. The states Perkins Plan will contain the definition approved for your state.
What is an underrepresented gender?
The state has negotiated with ED a definition of an underrepresented gender. A student from an underrepresented gender is one who is enrolled in a CTE program of study in a field that has less than 25% of one gender. The states Perkin Plan will contain the definition of underrepresented gender and a list of the CTE programs or career fields that are underrepresented for one gender.
What if my state uses a different definition for the numerator and/or denominator for Non-traditional Completion?
If your state has an ED-negotiated and approved definition in its Perkins IV State Plan that differs the definition used in this file, use that definition from the State Plan rather than the definition provided in this file. The CTE director in the state will have a copy of the ED-approved Perkins IV State Plan.
What students in which institutions should be reported in this file?
Report all students who meet the stated criteria that were enrolled in a CTE program in all institutions during the reporting period, regardless of whether those institutions received Perkins funding.
Under which LEA are students reported?
Report students in the LEA where the student was enrolled when the student completed the program. However, if a state uses consortia for its CTE programs, the state can report students by the lead LEA in the consortia. If a state reports by consortia, note consortia in the Explanation field.
Are students who participated in CTE programs at private agencies or institutions reported in this file?
A state must report on all students participating in career and technical education at private agencies or institutions that are reported by the state for purposes of the Elementary and Secondary Education Act (ESEA). Students in private institutions which do not receive Perkins funding are reported only in the state file. These students need not be reported with an LEA unless that LEA reports data for the Elementary and Secondary Education Act (ESEA) to the Department.
How are students reported by representation status?
Report students by one of the following permitted values:
MEM - Member Students are members of an underrepresented gender group
NM - Not member Students are not members of an underrepresented gender group
Are all students reported in all category sets?
No. All students are included in category set A by sex (membership), category set B by racial ethnic (using the 7 permitted values),and the total.
The rest of the category sets do not include all students, only those students with that particular attribute.
How are student counts reported by the racial ethnic?
The data must be reported by the following 7 permitted values:
AM7 American Indian or Alaska Native AS7 Asian BL7 Black or African American HI7 Hispanic/Latino PI7 Native Hawaiian or Other Pacific Islander WH7 White MU7 Two or more races
How are student counts reported for children with disabilities?
A state can report data by either (1) disability status (only), based on eligibility under IDEA, OR (2) disability status (ADA), based on eligibility under ADA. The election will be noted in the States Perkins IV State Plan.
If a state elects to report data by disability status (only), include students who meet the definition of children with disabilities (IDEA) in section 4.2 of the EDFacts Workbook. In the data record, use the permitted value WDIS for children with one or more disabilities (IDEA).
If a state elects to report data by disability status (ADA), include students who have a disability as defined in section 3 of the Americans with Disabilities Act of 1990 (ADA). Under section 3 (2) of the ADA, the term disability means, with respect to an individual,:
(A) a physical or mental impairment that substantially limits one or more of the major life activities of such individual;
(B) a record of such an impairment; or
(C) being regarded as having such an impairment.
In the data record, use the permitted value ADA for students with disabilities as defined by ADA.
How are student counts reported by economically disadvantaged status?
Include students who are from economically disadvantaged families as defined by the state, including foster children.
How are student counts reported by migrant status?
Include students who meet the definition of eligible migrant students in section 4.4 of the EDFacts Workbook.
In Table 2.3-1, how are student counts reported by special populations?
Report students for each of the following special populations:
Single parents status include single parents and single pregnant women.
Displaced homemakers - Include students who:
(A)(i) have worked primarily without remuneration to care for a home and family and for that reason has diminished marketable skills;
(ii) have been dependent on the income of another family member but is no longer supported by that income; or
(iii) are parents whose youngest dependent child will become ineligible to receive assistance under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.) not later than 2 years after the date on which the parent applies for assistance under this title; and
(B) are unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment. [sec. 3(7) of Perkins III]
LEP (Perkins) Include students who have a limited ability in speaking, reading, writing, or understanding the English language, and
Whose native language is a language other than English
OR
Who live in a family or community environment in which a language other than English is the dominant language
How does the EDFacts data crosswalk to the Perkins Core Indicators of Performance?
The appendix contains a crosswalk to the Perkins Core Indicator that uses data from this file.
Definitions
See the EDFacts Workbook ( HYPERLINK "http://www2.ed.gov/about/inits/ed/edfacts/index.html" http://www2.ed.gov/about/inits/ed/edfacts/index.html) for the standard definitions. This file specification has no additional definitions.
FILE NAMING CONVENTION
The following file naming convention is to help identify files to provide technical assistance.
A maximum of 25 characters (including the file extension) is allowed for the file name.
The following is the naming convention for file submissions:
sslevCTECONPNTvvvvvvv.ext
Table 3.0-1: File Naming Convention
WhereMeansLimit in charactersssUSPS State Abbreviation2levAbbreviation for level:
SEA for an State Education Agency level
LEA for an Local Education Agency level3filenameCTECONPNT9vvvvvvvAlphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803)7.extExtension identifying the file format:
.txt fixed
.csv comma delimited
.tab tab delimited
.xml XML4
FIXED OR DELIMITED FILES
This section describes the fixed file and delimited file specifications. The fixed file and delimited files contain a header record followed by data records. The file type is specified in the header record.
The Pop column in the header and data records is coded as follows:
M - Mandatory, this field must always be populated
A - This field is populated in accordance with table 2.3-1 Required Categories and Totals
O - Optional, data in this field are optional
Header Record Definition
The header record is required and is the first record in every file submitted to the ESS. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period.
Table 4.11: Header Record
Data Element NameStartPositionLengthTypePopDefinition / CommentsPermitted Values AbbreviationsFile Type150StringMIdentifies the type of file being submitted. SEA CTE CONCENTRATORS NONTRADITIONAL
LEA CTE CONCENTRATORS NONTRADITIONALTotal Records In File5110NumberMThe total number of Data Records contained in the file. The header record is NOT included in this count.File Name (Including file extension)6125StringMThe file name including extension, the same as the external file name. See section 3.0File Identifier8632StringMAny combination of standard characters to further identify the file as specified by the SEA (e.g., a date, persons name, and version number). File Reporting Period1189StringMThe school year for which data are being reported. The required format is "CCYYCCYY" or "CCYY CCYY", where either a hyphen or a space separates the beginning and ending years.2014-2015
OR
2014 2015Filler127273StringMLeave filler field blank.Carriage Return / Line Feed (CRLF)4001M
Below is an example of a header record.
Table 4.12: Header Record Example
FormatFile Type, Total Records in File, File Name, File Identifier, File Reporting Period,ExampleLEA CTE CONCENTRATORS NONTRADITIONAL,100,euleacteconpntVER0007.csv,characters to identify file,2014-2015,
Data Record Definition
Data records are required and immediately follow the header record in every file submitted to the ESS. Data records provide counts for the specified category sets, subtotals and education unit totals.
Table 4.21: Data Records
Data Element NameStartPositionLengthTypePopDefinition / CommentsPermitted Values AbbreviationsFile Record Number110NumberMA sequential number assigned by the State that is unique to each row entry within the file.ID 559State Code112StringMThe two-digit American National Standards Institute (ANSI) code for the state, District of Columbia, and the possessions and freely associated areas of the United States. For a list of valid State Codes, refer to the EDFacts Workbook.ID 570State Agency Number132StringMA number used to uniquely identify state agencies. This ID cannot be updated through this file.01 State Education AgencyID 4State LEA Identifier1514StringMThe identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.SEA - BlankFiller2920StringMLeave filler field blank.Table Name4920StringMSee section 1.0CTECONPRGNTRepresentation Status6915StringAAn indication of whether CTE concentrators were members of an underrepresented gender group.MEM Members of an underrepresented gender group
NM Not members of an underrepresented gender groupSex (Membership)8415StringAThe concept describing the biological traits that distinguish the males and females of a species.F FemaleM MaleMISSINGRacial Ethnic9915StringAThe general racial ethnic categories that most clearly reflect individuals recognition of their community or with which the individuals most identify.
States must use the 7 permitted values.AM7 American Indian or Alaska Native
AS7 Asian
BL7 Black or African American
HI7 Hispanic/Latino
PI7 - Native Hawaiian or Other Pacific Islander
WH7 White
MU7 Two or more races
MISSINGDisability Status (Only)
OR
Disability Status (ADA)
11415StringAAn indication that CTE concentrators are children with disabilities (IDEA).
OR
An indication that CTE concentrators have disability status under the Americans with Disabilities Act (ADA).WDIS Children with one or more disabilities (IDEA)
OR
DISADA Students with disability status (ADA)
MISSINGEconomically Disadvantaged Status12915StringAAn indication of whether CTE concentrators meet the state criteria for classification as economically disadvantaged.ECODIS Economically Disadvantaged (ED) StudentsMISSINGMigrant Status
14415StringAAn indication of whether CTE concentrators are eligible migrant children.MS Migrant StudentsMISSINGSingle Parents Status15915StringAAn indication that CTE concentrators are either single parents or pregnant teenagers.SPPT Single Parents StatusMISSINGDisplaced Homemaker
17415StringAAn indication that CTE concentrators are displaced homemakers.DH Displaced Homemakers
MISSINGLEP Status (Perkins)
18915StringAAn indication that CTE concentrators are limited English proficient according to the definition in Perkins.LEPP Limited English proficient (LEP) Student according to definition in PerkinsMISSINGFiller
20415StringM Leave filler field blank.Filler21915StringMLeave filler field blank.Total Indicator2341StringMAn indicator that defines the count level see table 2.3-1 Required Categories and TotalsN Specifies detail levelY Specifies a subtotal or total of the education unit.Explanation235200StringOProgram year of the data if the data do not represent program year 2012-13
YY YY for example 08 09
Student Count43510NumberMCarriage Return/Line Feed (CRLF)4451M
Below is an example of a data record, this is the set of data that should be submitted for each education unit. See section 2.3-1.
Table 4.22: Data Record Example LEA level
Aggregation ExampleFormatFile Record Number,State Code,State Agency Number,State LEA Identifier,Filler,Table Name,Representation Status,Sex (Membership),Racial Ethnic,Disability Status (Only) OR Disability Status (ADA),Economically Disadvantaged Status,Migrant Status,Single Parents Status,Displaced Homemaker,LEP Status (Perkins),Filler,Filler,Total Indicator,Explanation,Student CountCategory Set A1,80,01,00601EUPHORIA,,CTECONPRGNT,MEM,F,,,,,,,,,,N,,7Category Set B5,80,01,00601EUPHORIA,,CTECONPRGNT,MEM,,AM7,,,,,,,,,N,,2Category Set C7,80,01,00601EUPHORIA,,CTECONPRGNT,MEM,,,DISADA,,,,,,,,N,,2Category Set D11,80,01,00601EUPHORIA,,CTECONPRGNT,MEM,,,,ECODIS,,,,,,,N,,1Category Set E13,80,01,00601EUPHORIA,,CTECONPRGNT,MEM,,,,,MS,,,,,,N,,7Category Set F16,80,01,00601EUPHORIA,,CTECONPRGNT,MEM,,,,,,SPPT,,,,,N,,1Category Set G19,80,01,00601EUPHORIA,,CTECONPRGNT,MEM,,,,,,,DH,,,,N,,7Category Set H23,80,01,00601EUPHORIA,,CTECONPRGNT,MEM,,,,,,,,LEPP,,,N,,2Subtotal 129,80,01,00601EUPHORIA,,CTECONPRGNT,NM,,,,,,,,,,,Y,,80Total of education unit30,80,01,00601EUPHORIA,,CTECONPRGNT,,,,,,,,,,,,Y,,89
XML SPECIFICATIONS
The XML files contain three (3) distinct metric objects and a file transmit objects. The structure of the objects contains a node that defines the education unit that corresponds to the submitted metric. The structure also contains nodes that represent the characteristics of the metric (see table 2.3-1 for a list of the characteristics used in this file), the associated value, and whether the metric value is a subtotal or total of the education unit. The metric objects are contained within the file transmission objects that define the group of values that is being submitted.
The XML specifications are represented in a table with the headings:
Element name of the XML element tag.
Attribute name of the XML attribute tag.
Category Value name of the category.
Char the XML element or attribute characteristic see table 5.0-1 below
Definition/Comments definition and additional comments related to formats or other business rules.
Permitted Values values for data elements.
The Char (characteristics) column in the XML format matrices accepts the following codes:
Table 5.0-1: XML Format Codes
CodeCharacteristicMMandatory Element/AttributeOOptional CConditionally Required MRMandatory and Repeatable ElementOROptional and Repeatable ElementCRConditional and Repeatable Element
The size of the fields is found in the record layouts in section 4.1 and 4.2.
Category XML Object
The category XML object is used to define the characteristics associated with a count. There may be zero, one, or more categories defined for a count.
Table 5.1-1: Category XML Object Definition
ElementAttributeData Element NameCategory
ValueCharDefinition / CommentsPermitted Values AbbreviationsCATEGORYTYPEMThe category or categories for the table type.Representation StatusREPSENTSTAT
Sex (Membership)SEXRacial EthnicRACEETHNICDisability Status (Only)
OR
Disability Status (ADA)DISABSTATADA
LEP Status (Perkins)LEPPERKINS
Economically Disadvantaged StatusECODISMigrant StatusMIGRNTSTATUS Single Parents StatusSNGPARPREGDisplaced HomemakerDISPHOMEMAK
VALUEMThe category permitted value.REPSENTSTAT
An indication of whether CTE concentrators were members of an underrepresented gender group.MEM Members of an underrepresented gender group
NM Not members of an underrepresented gender groupSEXThe concept describing the biological traits that distinguish the males and females of a species.F FemaleM - MaleMISSINGRACEETHNICThe general racial ethnic categories that most clearly reflect individuals recognition of their community or with which the individuals most identify.
State must use the 7 permitted values. AM7 American Indian or Alaska Native
AS7 Asian
BL7 Black or African American
HI7 Hispanic/Latino
PI7 Native Hawaiian or Other Pacific Islander
WH7 White
MU7 Two or more races
MISSINGDISABSTATADA
An indication that CTE concentrators are children with disabilities (IDEA).
OR
An indication that CTE concentrators have disability status under the Americans with Disabilities Act (ADA).WDIS - Children with one or more disabilities (IDEA)
OR
DISADA Students with disability status (ADA)
MISSINGLEPPERKINS
An indication that CTE concentrators are limited English proficient according to the definition in Perkins.LEPP Limited English proficient (LEP) Student according to definition in PerkinsMISSINGECODISAn indication of whether CTE concentrators meet the state criteria for classification as economically disadvantaged.ECODIS - Economically Disadvantaged (ED) StudentsMISSINGMIGRNTSTATUS An indication of whether CTE concentrators are eligible migrant children.MS Migrant status
MISSINGSNGPARPREGAn indication that CTE concentrators are either single parents or pregnant teenagers.SPPT Single Parents StatusMISSINGDISPHOMEMAK An indication that CTE concentrators are displaced homemakers.DH Displaced Homemakers
MISSING
Table 5.1-2: Category XML Object Example
FormatExample
Table Type XML Object
The table type XML object is used to define the type and value of the count. It may contain category XML objects to define additional characteristics.
Table 5.2-1: Table Type XML Object Definition
ElementData Element NameAttributeCharDefinition / CommentsPermitted Values AbbreviationsTABLETYPETable NameTYPEABBRVMSee section 1.0CTECONPRGNTTotal IndicatorTOTALINDICATORMAn indicator that defines the count level. See table 2.3-1 Required Categories and TotalsN - Specifies detail level
Y Specifies a subtotal or total of the education unit.CATEGORYORThe categories used to define the characteristics associated with the count.AMOUNTStudent CountMEXPLANATIONExplanationOProgram year of the data if the data do not represent program year 2012-13YY YY for example 08 09
Table 5.2-2: Examples of Table Type XML Objects
Format
##
text for state use
Example of Category Set A
100
text for state use
Agency XML Object
This section defines the XML object used to submit all metric information. The XML object matrix is followed by an example of the object.
Table 5.3-1: Agency XML Object Definition
ElementData Element NameAttributeCharDefinition / CommentsPermitted Values AbbreviationsAGENCYID 559State CodeFIPSSTATECODEMThe two-digit American National Standards Instittue (ANSI) code for the state, District of Columbia, and the possessions and freely associated areas of the United States. For a list of valid State Codes, refer to the EDFacts Workbook.ID 570State Agency NumberSTATEAGENCYIDNUMBERMA number used to uniquely identify state agencies. This ID cannot be updated through this file.01 - State Education AgencyID 4State LEA IdentifierSTATELEAIDNUMBERMThe identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This ID is a required field. This data element cannot be updated through this file.SEA Not usedTABLETYPEMRThe XML Object used to define the type and value of the count.
Table 5.3-2: Examples of Agency XML Objects
LevelExampleFormat
Table Type XML Object
SEA
Table Type XML Object
LEA
Table Type XML Object
File Transmit XML Object
The purpose of the File Transmit XML Object is to provide information as to the file type, file identifier, and file reporting period.
Table 5.4-1: File Transmit XML Object Definition
ElementData Element NameAttributeCharDefinition / CommentsPermitted Values AbbreviationsFILETRANSMISSIONMFile TypeFILELAYOUTTYPEMIdentifies the type of file being submitted. SEA CTE CONCENTRATORS NONTRADITIONAL
LEA CTE CONCENTRATORS NONTRADITIONALFile IdentifierFILEIDMAny combination of standard characters to further identify the file as specified by the SEA (e.g., a date, persons name, and version number).File Reporting PeriodSCHOOLYEARMThe school year for which data are being reported. The required format is "CCYYCCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years.2014-2015
OR
2014 2015AGENCYMRThe information that fully describes the education unit.
Table 5.4-2: Examples of File Transmission XML Objects
LevelExampleFormat
Agency XML Object
SEA
Agency XML Object
LEA
Agency XML Object
APPENDIX: CROSSWALK
This file specification provides data for the following performance indicator:
6S2 Non-traditional Completion
Measure - Percent of CTE concentrators from underrepresented gender groups in non-traditional fields of study who completed.
6S2- Non-traditional Completion
Overall performance indicatorSubgroups
(e.g., students who are economically disadvantaged)NumeratorNumber of CTE concentrators from underrepresented gender groups who participated in a program that leads to employment in non-traditional fields of studyDG704 (C156)
Subtotal 1 where representation status is member of an underrepresented gender groupDG704 (C156)
Category set D (category set with economically disadvantaged status) where representation status is member of an underrepresented gender groupDenominatorNumber of CTE concentrators who participated in a program that leads to employment in non-traditional fields of studyDG704 (C156)
Grand totalDG704 (C156)
Category set D (category set with economically disadvantaged status)
The Department of Education's mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring equal access.
www.ed.gov
The definition of career and technical education (CTE) concentrators is in section 4.1 of the EDFacts Workbook.
Month 2011 PAGE iFinal
U.S. DEPARTMENT OF EDUCATION C156 CTE Concentrators in Programs for
Non-traditional File Specifications v11.1
October 2014 PAGE 9SY 2014-15
, - . 3 4 E G H K N O E
b
m
n
x
ٽٴ~u~ngn_[nS h\* h$x 6hD h\* h$x 5h[_ h[_ h\* h$x hl 5CJ$ aJ$ h;X 5CJ$ aJ$ h/R
5CJ$ aJ$ h2T 5CJ$ aJ$ h$x 5CJ$ aJ$ h$x 5CJ8 aJ8 hM 5CJ8 aJ8 h&6 5CJ8 aJ8 hk CJ, aJ, h5q h5q 6CJ, aJ, h5q CJ, aJ, h$x CJ, aJ, h$x CJ( aJ( h$x 5CJ( aJ( j h$x 5CJ( UaJ(
+ , F G C
D
E
gd\* $a$ P E
b
n
x
y
k l m n o ;
M
b
i
$If gdy~
$If O
0 P *$ N gd\* x gd^ x
y
{
q v y | % & 2 K M N O h i j k ;
M
b
߾ߴߝߖߋߥ~p h$x CJ OJ QJ ^J aJ h$x h.$ hz 0J j hz Uh\ hz j hz Uhz hz h\* hz 6 hz 6 h"; 6h\* hz h;X j h\* h$x Uh^ h$x h^ hz h^ h$x 56 hz 56 hz 5h\* h$x )b
i
j
m
p
( 6 8 9 J r u x | ļبyyyyyph h CJ aJ h$x 5CJ aJ h}*@ CJ aJ h\ h$x CJ aJ h$x 5B*CJ aJ ph h$x CJ OJ QJ ^J aJ h$x h< CJ aJ h;X CJ aJ hY> CJ aJ h2T CJ aJ hM CJ aJ mHsH h$x CJ aJ hM CJ aJ hy~ CJ aJ h$x 5B*CJ \aJ ph (
x n e $If gdY>
$If kd $$If + 0 $
Q 0Q Q Q Q Q Q 6 2 + 4 + a p
Q
x n e $If gd<
$If kd $$If + 0 $
Q 0Q Q Q Q Q Q 6 2 + 4 + a p
Q
x n h $If
$If kdw $$If + 0 $
Q 0Q Q Q Q Q Q 6 2 + 4 + a p
Q ( 7 x n e $If gdY>
$If kd8 $$If + 0 $
Q 0Q Q Q Q Q Q 6 2 + 4 + a p
Q 7 8 9 J Y ^ q x v m b b Z $*$If
$$*$If a$ O
0 P *$ kd $$If + 0 $
Q 0Q Q Q Q Q Q 6 2 + 4 + a p
Q q r } ~ L C : C $If gd\ $If gdY> kd $$If + F 7$R
Q Q Q 0Q Q Q Q Q Q 6 Q Q Q Q Q Q Q Q 2 + 4 + a p Q Q Q yt\ R S q h _ h h h h h $If gd< $If gdY> kd $$If + F 7$ R
0Q Q Q Q Q Q 6 Q Q Q 2 + 4 + a yt\ ) * + 5 F G B H t y O U i j ÿ~~tt~~ h h(? 6] h h(? 6j h(? 0J Uh h(? 0J j h(? Uh h(? h(? h5q h5q 6h5q h} h} h$x h;X 5CJ aJ h;X h;X CJ aJ h;X CJ aJ h 5CJ aJ hm_ CJ aJ h CJ aJ hY> CJ aJ , * q h _ h $If gd< $If gdY> kd $$If + F 7$ R
0Q Q Q Q Q Q 6 2 + 4 + a yt\ * + , 5 E F G ? @ z q l j e e ` ` ` X
&